Project Information

Bid Title

Electronic Safety Management System Subscription

Issuing Agency

Santa Clara Valley Transportation Authority

Location

California

Published Date

May 17, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

S25309

Original Source

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Bid Documents

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Project Description

Project ID: S25309

Title: Electronic Safety Management System Subscription

Addenda: 0

Release Date: 5/15/2026

Due Date: 6/25/2026

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Electronic Safety Management System Subscription

Solicitation

System Safety & Security

541511

Project ID: S25309

Release Date: Friday, May 15, 2026

· Due Date: Thursday, June 25, 2026 2:00pm

Posted Friday, May 15, 2026 4:29pm

All dates & times in Pacific Time

Draft Response Events RSVP No Bid38 days, 19 hours, 34 minutes

Post Information

Posted At:Fri, May 15, 2026 4:29 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

VTA currently utilizes the Vector Solutions Safety Management System (EHS platform) for incident tracking, inspections, observations, corrective actions, and hazard management.

VTA seeks proposals (each a "Proposal") for a comprehensive cloud-based, web accessible Safety Management System (SMS) software to support regulatory compliance, operations safety, vendor oversight, cybersecurity, and data privacy for a public transportation agency from responsive and responsible qualified firms (each a "Proposer") to enhance safety performance, regulatory compliance, vendor risk oversight, and agency-wide hazard and incident management.

The purpose of this SMS is to establish a comprehensive, proactive, and data-driven approach to managing safety across all VTA operations. The SMS ensures that safety risks associated with bus and light rail services are identified, evaluated, and mitigated through proactive and data-driven processes. It provides the framework for fostering a strong safety culture, achieving continuous improvement, and complying with all applicable regulatory requirements.

The Proposer shall provide a system that delivers this critical service and supports VTA’s compliance with applicable reporting, recordkeeping, and other requirements of the U.S. Department of Transportation (DOT), Federal Transit Administration (FTA), Federal Railroad Administration (FRA), Occupational Safety and Health Administration (OSHA), California Occupational Safety and Health Administration (Cal/OSHA), the California Public Utilities Commission (CPUC), and other applicable federal, state, and local laws and regulations.

Timeline

Issue date:

May 15, 2026

Pre-Proposal Conference (Non-Mandatory):

June 9, 2026, 11:00am

https://teams.microsoft.com/meet/288344837057322?p=ZlZLhT2otdsHVmzhlw

Deadline to Submit Questions:

June 11, 2026, 4:00pm

Proposal Due Date:

June 25, 2026, 2:00pm

Interviews:

July 21, 2026

Commodity Codes

• NAICS 519130Internet Publishing and Broadcasting and Web Search Portals

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