Project Information

Bid Title

VETERINARY SERVICES REQUEST FOR PROPOSAL

Issuing Agency

City of Blue Springs

Location

Missouri

Published Date

Dec 11, 2025

Closing Date

Dec 29, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	VETERINARY SERVICES REQUEST FOR PROPOSAL
Category:	Public Safety
Status:	Open

Description: The City of Blue Springs, Missouri will accept sealed proposals from qualified firms interested in providing veterinary services for the City of Blue Springs Police Department. The RFP document can be obtained from the City of Blue Springs’s website at: www. bluespringsgov.com on the BIDS tab. Publication Date/Time: 12/11/2025 11:00 AM Closing Date/Time: 12/29/2025 5:00 PM Contact Person: Bob Muenz, Chief of Police bmuenz@bluespringsgov.com 816-228-0171 Related Documents: Veterinary RFP 2025-2026

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CITY OF BLUE SPRINGS, MISSOURI

VETERINARY SERVICES REQUEST FOR

PROPOSAL

The City of Blue Springs, Missouri (City) will accept sealed proposals from qualified

firms interested in providing veterinary services for the City of Blue Springs Police Department.

The RFP document can be obtained from the City of Blue Springs’s website at:

www.bluespringsgov.com on the BIDS tab.

Proposals must be received in the City of Blue Springs Police Department Records Unit

Office by 5:00 p.m. Central Standard Time on December 29th, 2025. Proposals shall be mailed

to the City of Blue Springs Police Department, Attn: Chief of Police, 1100 SW Smith St., Blue

Springs, MO 64015 or emailed to: bmuenz@bluespringsgov.com .

The City reserves the right to reject any and all proposals, to waive technical defects in

the proposals, and to select the proposal deemed most advantageous to the City of Blue Springs.

Questions relating to this Request for Proposals should be directed to Bob Muenz, Chief

of Police at bmuenz@bluespringsgov.com or 816-228-0171. Any requests for clarification,

and/or additional information deemed necessary by any responding firm shall be submitted in

writing via email to the Chief of Police at: bmuenz@bluespringsgov.com No requests will be

accepted after 5:00 pm on December 29th, 2025. All information requests and/or RFP

clarifications received prior to 5:00 pm on December 29th, 2029, will be responded to in writing

by the City addressed to all known interested firms.

Bidder’s Initials

Page 1

DESCRIPTION OF SERVICES REQUIRED

1. The City of Blue Springs is soliciting veterinary services to assist the Police Department

with animal control services. The services include, but are not limited to:

❖ Animal control officers delivering animals that are picked-up in the City to the

service provider and notifying the service provider of said animals;

❖ Service provider, within two (2) hours of the animal being delivered to the service

provider’s facility, shall do a detailed inspection of the animal so that the service

provider can make a medical determination on a course of action ranging from

providing additional medical treatment to euthanizing the animal. Service provider

shall provide details to the City on who at the service provider’s office performed

the intake exam and details regarding the inspection. The general inspection of the

animal shall include a visual examination, physical examination, vital signs,

behavioral assessment and documentation.

o If the animal is injured (injured animals are animals that are bleeding,

malnourished, have obvious wounds, neglected, etc.), and a medical

determination is made, service provider will contact the Chief of

Police or their designee and obtain consent as to a course of action.

▪ Upon receiving confirmation of a course of action from the Chief of

Police or their designee, service provider will proceed with said

course of action.

❖ Quarantine and test bite case animals for 10-days.

❖ Disease testing, vaccinations, spay/neutering, euthanasia, emergency field service

(livestock tranquilization / euthanization); and

❖ Performing necropsy for cruelty cases (testify in court when necessary).

2. This contract shall be in effect for a period of one (1) year. After the first-year contract

period, this contract may be renewed for not more than one (1) additional (1) one-year

contract period thereafter at the discretion of the City. The initial term of the contract would

be January 1st, 2026 until September 30th, 2026.

Bidder’s Initials

Page 2

INSTRUCTIONS TO RESPONDING VETERINARIAN FIRMS

1.0 MINIMUM QUALIFICATIONS

1.1 The responding veterinary firm(s) shall include references from other

municipalities or agencies for which your firm is currently providing similar

services or has in the past. Please include reference name, address, and contact

information.

1.2 The veterinarian firm(s) shall detail proposed facility location for use by City

animal control officers. The facility shall be located no more than 30-miles from

the City Hall (903 W. Main St). City personnel shall be provided access to inspect

existing facilities prior to entering into an agreement. Further, during the term of

the agreement, city personnel shall be provided access to inspect the veterinary

firm’s facility (without prior notice) to ensure facilities are adequate to provide

the expected level of service and care to the animals brought to the facility.

1.3 The responding veterinary firm(s), if applicable, shall include all federal, state,

and local licenses, certifications, and documents included but not limited to the

most recent USDA inspection report as part of this proposal.

2.0 SELECTION PROCESS

2.1 A selection committee comprised of City of Blue Springs personnel shall evaluate

the veterinary firm(s) responses.

2.2 The overall process will consist of follow these steps:

2.2.1 The selection committee will review and evaluate all responsive proposals

based on criteria included in the evaluation criteria section.

2.2.2 The selection committee shall select the top-rated firm(s) based upon the

following criteria, and the City will begin negotiating the specific terms

of the contract.

2.2.2.a. Capacity to provide the services described herein.

2.2.2.b. Proximity to the corporate limits of the City of Blue Springs.

2.2.2.c. References from other municipalities or agencies that your

firm has provided similar services for currently or in the past.

2.2.2.d. Price of services.

3.0 VETERINARIAN FIRM COST TO DEVELOP PROPOSAL

3.1 All costs for preparing and submitting this RFP proposal response are the

responsibility of the responding veterinarian firm(s) and shall not be chargeable

in any manner to the City.

3.2 Any future contract agreements resulting from this proposal submittal shall be

negotiated individually with the veterinarian firm awarded the contract.

Bidder’s Initials

Page 3

4.0 RESPONDING VETERINARIAN FIRM RESPONSE TO THIS RFP

4.1 Page 1 - The cover letter is limited to 1 page.

4.2 Page 2 – The Table of Contents is limited to 1 page.

4.3 Page 3 –Veterinarian Firm(s) Profile is limited to 1 page that is provided in the

RFP packet.

4.4 Page 4 – Firm(s) Experience is limited to two pages and shall only include the

most recent similar services provided in scope and services to the description to

other municipalities or agencies. A brief description, the entity’s name in which

the services were provided, contact information for the entity referenced and

years provided.

4.5 Page 5 - Project key personnel list limited to 1 page per resume.

4.6 Page 6 through page 12 – General conditions governing veterinarian firm(s)

responses and subsequent contracts. Each page requires the veterinarian firm

principal personnel to initial.

4.7 The responding firm shall quote net costs of all goods and services requested, and

shall include all transportation, shipping, and other expenses necessary to provide

the services as detailed in this proposal.

4.8 The City reserves the right to award this contract in its entirety or to split the

contract between bidders, whichever is in the best interest of the City. The City

may accept any item or group of items of the bid unless qualified by specific

limitation of the bidder.

Bidder’s Initials

Page 4

GENERAL CONDITIONS GOVERNING VETERINARIAN FIRMS RESPONSES AND

SUBSEQUENT CONTRACTS

CITY OF BLUE SPRINGS, MISSOURI

1. GENERAL CONDITIONS SCOPE:

a. The following terms and conditions, unless otherwise modified by the City of

Blue Springs in writing, shall govern the submission of proposals and subsequent

contracts. The City of Blue Springs reserves the right to reject any proposal that

takes exception or deviates to these conditions.

2. COMPLETING THIS REQUEST for PROPOSAL:

a. All information must be legible, up to date, and relevant to the RFP project.

b. An authorized representative shall sign each proposal in ink, and all required

information included in the veterinarian firm(s) proposal response.

c. The contents of the proposal submitted by the successful veterinarian firm will

become part of any contract award because of this solicitation.

3. REQUEST FOR INFORMATION:

a. Any requests for clarification, and/or additional information deemed necessary

by any responding veterinarian firm shall be submitted in writing via email to the

Chief of Police at: bmuenz@bluespringsgov.com No requests will be accepted

after 5:00 pm December 29th, 2025. All information requests and/or RFP

clarifications received prior to 5:00 pm on December 29th, 2025, will be

responded to in writing by the City in the form of an addendum addressed to all

known interested veterinarian firms.

4. CONFIDENTIALITY OF PROPOSAL INFORMATION:

a. Each proposal must be submitted in a sealed envelope to provide confidentiality

of the proposal information. The envelope shall be sealed and clearly marked with

“City of Blue Springs Veterinary Services RFP” on the outside of the envelope.

b. All proposals and supporting documents will remain confidential until a final

contract has been executed. Information that discloses proprietary or financial

information submitted in response to qualification statements may become public

information. This is in accordance with the Missouri Sunshine law.

5. SUBMISSION OF PROPOSAL:

a. Proposals must be received in the City of Blue Springs Police Department

Records Unit Office by 5:00 p.m. Central Standard Time on December 29th,

2025. Proposals shall be mailed to the City of Blue Springs Police Department,

Attn: Chief of Police, 1100 SW Smith St., Blue Springs, MO 64015.

b. The opening of the submitted proposals will only record the name and address of

firms submitting responses.

Bidder’s Initials

Page 5

Commodity Codes

• NAICS 541940Veterinary Services

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