Project Information

Bid Title

SOLE SOURCE REQUEST TO PURCHASE ACI will procure a composite dust collection system from Clayton Associates, Inc., including specialized dust control tools and HEPA vacuum systems designed for hazardous composite materials

Issuing Agency

State Government of Mississippi

Location

Mississippi

Published Date

Jun 2, 2026

Closing Date

Jun 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

9250-26-R-RFIN-00043

Original Source

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Bid Documents

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Project Description

Procurement Details

Smart Number	9250-26-R-RFIN-00043	Advertised Date	06/02/2026 12:00 AM
RFx #	3150006870	Submission Date	06/16/2026 12:00 AM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	06/16/2026 12:00 AM	Sub Procurement Category	EQUIPMENT - TECHNOLOGY
RFx Type	Req. for Information
Agency	MISSISSIPPI STATE UNIVERSITY
RFx Description	SOLE SOURCE REQUEST TO PURCHASE ACI will procure a composite dust collection system from Clayton Associates, Inc., including specialized dust control tools and HEPA vacuum systems designed for hazardous composite materials

Contact Information

Name	Debra Raines	Email	draines@procurement.msstate.edu
Phone		Fax

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
49043	Lab Eqpmt-Lab & Scie

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments Notice

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Mississippi State University

Notice of Proposed Sole Source Purchase

256-101

Mississippi State University anticipates purchasing the item(s) listed below as a sole

source purchase. Anyone objecting to this purchase shall follow the procedures outlined

below.

1. Commodity or commodities to be purchased (make, model, description):

ACI will procure a composite dust collection system from Clayton Associates, Inc.,

including specialized dust control tools and HEPA vacuum systems designed for hazardous

composite materials.

2. Explanation of the need to be fulfilled by this item(s), how is it unique from all other

options, and why it is the only one that can meet the specific needs of the department:

Composite manufacturing generates hazardous carbon fiber and fiberglass dust requiring

effective point-of-use extraction. The Clayton system provides localized capture,

minimizes airborne particulates, and supports safety, contamination control, and

aerospace quality standards. It is specifically engineered for conductive composite dust,

unlike general industrial systems.

3. Name of company/individual selling the item and why that source is the only

possible source that can provide the required item(s):

Clayton Associates, Inc. is the original equipment manufacturer and sole provider of these

products. They do not use distributors or agents, and no other vendor offers equivalent

composite-specific system design or capabilities.

4. Estimated cost of item(s) and an explanation why the amount to be expended is

considered reasonable:

The quoted cost reflects a system tailored to ACI operations, including equipment and

installation. The pricing is reasonable given its specialized design, safety benefits, and

ability to avoid costly centralized infrastructure while supporting flexible operations.

5. Explanation of the efforts taken by the department to determine this is the only

source and the efforts used to obtain the best possible price:

ACI conducted industry research, vendor evaluations, and benchmarking. This confirmed

that other systems lack the required composite-specific capabilities. Pricing was obtained

directly from Clayton and reflects the best value for the required functionality.

Any person or entity that objects and proposes that the commodity listed is not sole source

and can be provided by another person or entity shall submit a written notice to:

Jennifer Mayfield, CPPO

Interim Deputy Director of Procurement & Contracts

jmayfield@procurement.msstate.edu

Subject Line must read “Sole Source Objection”

The notice shall contain a detailed explanation of why the commodity is not a sole source

procurement. Appropriate documentation shall also be submitted if applicable.

If after a review of the submitted notice and documents, MSU determines that the

commodity in the proposed sole source request can be provided by another person or

entity, then MSU will withdraw the sole source request publication from the procurement

portal website and submit the procurement of the commodity to an advertised competitive

bid or selection process.

If MSU determines after review that there is only one (1) source for the required commodity,

then MSU will appeal to the Public Procurement Review Board. MSU will have the burden

of proving that the commodity is only provided by one (1) source.

Commodity Codes

• NAICS 541511Custom Computer Programming Services

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