Project Information

Bid Title

Auctioneer Services

Issuing Agency

Knox County

Location

Tennessee

Published Date

Apr 30, 2026

Closing Date

Jun 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

3742

Original Source

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Bid Documents

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Project Description

Name of Solicitation	Number	Deadline Due Date	Buyer	Attachments
Auctioneer Services	3742	06-02-26	Brian Hubbs (865) 215-5753	Click Here for the Solicitation

Attachment Preview

The Procurement Division of Knox County, Tennessee will receive sealed proposals for AUCTIONEER SERVICES as

specified herein. Proposals must be received by 2:00 p.m. local time on June 2, 2026. Late proposals will neither be

considered nor returned.

Deliver Proposal To:

Proposal Number 3742

Knox County Procurement Division

Suite 100

1000 North Central Street

Knoxville, Tennessee 37917

The Envelope must show Company Name, Proposal Number, Proposal Name & Proposal Closing Date.

SECTION I GENERAL TERMS AND CONDITIONS

1.1 ADDITIONAL INFORMATION: Knox County wants requests for additional information routed to Brian Hubbs,

Construction and Contract Specialist, at 865-215-5753. Additional information requests and questions may be

emailed to brian.hubbs@knoxcounty.org. If you have not heard from the Buyer in a reasonable amount of time,

please call for further assistance. Information about the Knox County Procurement Division may be obtained on the

internet at www.knoxcounty.org/procurement.

1.2 ACCEPTANCE: Vendors shall hold their proposal firm and subject to acceptance by Knox County for a period of

sixty (60) days from the date of the proposal closing, unless otherwise indicated in their proposal.

1.3 ALTERNATIVE PROPOSALS: Knox County will not accept alternate proposals (those not equal to specifications)

unless authorized by the Request for Proposal.

1.4 AUDIT HOTLINE: Knox County has established an Audit Hotline to report potential fraud and waste. To report

potential fraud, waste or abuse, file a report online by accessing http://www.knoxcounty.org/audit/hotline.php.

Vendors are hereby cautioned that this Audit Hotline does not replace the Award Protest Procedures found

in Section VI, Item M of the Knox County Procurement Regulations.

1.5 AWARD: Award may be made to the most responsive, responsible proposer meeting specifications, who presents

the product and/or service that is in the best interest of Knox County. Knox County reserves the right to award this

proposal on an all-or-none basis. Knox County reserves the right to not award this proposal. Award will be

made in accordance with the evaluation criteria specified herein.

1.6 BUSINESS OUTREACH PROGRAM: The purpose of this program is to increase the opportunity for companies

doing business with Knox County by encouraging participation through site visits, providing education and support

regarding policies and procedures, and actively recruiting all interested suppliers.

1.7 CONFLICT OF INTEREST: Vendors must have read and complied with the “non-conflict of interest” statement

provided in the vendor registration process prior to the closing of this solicitation.

1.8 COPIES: Knox County requires that proposals submitted by hand be one (1) marked as original and two (2) exact

copies. Proposers must submit with their written response an exact electronic version of their proposal in

a single file on a CD-ROM or flash drive format.

1.9 DECLARATIVE STATEMENT: Any statement or words (e.g.: must, shall, will) are declarative statements and the

vendor must comply with the condition. Failure to comply with any such condition may result in their proposal being

non-responsive and disqualified.

1.10 ELECTRONIC TRANSMISSION OF PROPOSALS: Due to the nature of this proposal, Knox County's Procurement

Division will NOT accept electronically transmitted proposals through the County’s On-Line Procurement System.

Facsimile submission is strictly prohibited. All proposals must be submitted in hard copy format to the address

listed in this solicitation.

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1.11 HOW TO DO BUSINESS: Knox County utilizes a web-based procurement software system, “KnoxBuys.” The

system provides our clients (vendors, County departments and the citizens of Knox County) with a more enhanced

and end-user friendly means of accessing our services. The system allows for on-line vendor registration and

maintenance, electronic receipt of purchase orders, on-line retrieval and submittal of quotes, bids and proposals for

our vendor-clients and on-line requisitioning and receiving for our county departments.

In order for the County to maximize its investment and minimize the cost associated with office operations we need

your help. When doing business with Knox County we are urging you to please go to our website at

www.knoxcounty.org/procurement, register as a vendor in our on-line procurement system, “KnoxBuys”, if you have

not done so and whenever possible to conduct your business with the County through this site. If you have any

questions, please contact the Procurement Division Representative listed in Section 1.1 of this document.

1.12 INCURRED COSTS: Knox County will not be liable in any way for costs incurred by any proposer in the preparation

and submission of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation

in any required meetings, discussions or negotiations. If any oral presentations are required, Knox County advises

vendors to be thorough and complete in submission of information.

1.13 NO CONTACT POLICY: After the vendor receives this RFP, any contact initiated by any vendor with anyone, other

than the Procurement Division representative listed herein, concerning this Request for Proposal is strictly

prohibited. Any such unauthorized contact may cause the disqualification of the vendor from this process.

1.14 NON-COLLUSION: Vendors, by submitting a signed proposal, certify that the accompanying proposal is not the

result of, or affected by, any unlawful act of collusion with any other person or company engaged in the same line

of business or commerce, or any other fraudulent act punishable under Tennessee or United States law.

1.15 POSSESSION OF WEAPONS: All vendors and their employees and their agents are prohibited from possessing

any weapons on Knox County property without prior written consent from the County. In the case of a vendor

whose contract requires possession of firearms or other weapons to successfully complete their contract, vendor

must provide personnel who are bonded to bear said weaponry.

1.16 PROCESSING TIME FOR PAYMENT: Vendors are advised that a minimum of thirty (30) days may be required to

process invoices for payment.

1.17 PROOF OF FINANCIAL AND BUSINESS CAPABILITY: Vendors must, upon request, furnish satisfactory

evidence of their ability to furnish products or services in accordance with the terms and conditions of these

specifications. Knox County will make the final determination as to the vendor's ability.

1.18 PROPOSAL DELIVERY: Knox County requires proposers, when hand delivering proposals, to time and date stamp

the envelope before depositing it in the bid box. Knox County will not be responsible for any lost or misdirected

mail sent by common carrier. Knox County shall also not be responsible for proposals delivered to addresses other

than the one listed at the top of this solicitation. The time clock in the Procurement Division shall serve as the official

record of time.

Solicitations must be in a sealed envelope/box prior to entering the Procurement Division office.

Procurement Division personnel are not allowed to see the submittal nor assist in placing documents in an

envelope/box. Additionally, the Procurement Division is not responsible for providing materials (e.g.:

envelopes, boxes, tape) for submittals.

1.19 RECYCLING: Knox County, in its continuing efforts to lessen the amount of landfill waste and to further recycling

efforts, requests that proposals being submitted on paper shall:

• Be submitted on recycled paper

• Not include pages of unnecessary advertising

• Be made on both sides of each sheet of paper

1.20 RESTRICTIVE OR AMBIGUOUS SPECIFICATIONS: It is the responsibility of the prospective proposer to review

the entire Request for Proposal (RFP) packet and to notify the Procurement Division if the specifications are

formulated in a manner that would unnecessarily restrict competition. Any such protest or question regarding the

specifications or proposal procedures must be received in the Procurement Division by May 19, 2026 at 4:30 p.m.

local time. These requirements also apply to specifications that are ambiguous.

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1.21 SIGNING OF PROPOSALS: In order to be considered all proposals must be signed. Please sign the original

in blue ink. By signing the proposal document, the proposer acknowledges and accepts the terms and conditions

stated in the document.

1.22 TAXES: Knox County purchases are not subject to taxation. Tax exemption certificates will be provided upon

request.

1.23 TITLE VI OF THE 1964 CIVIL RIGHTS ACT: “Nondiscrimination on Federally Assisted Programs” - “No person in

the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied

the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial

assistance.” 42 U.S.C. section 2000d. It is the policy of Knox County Government that all its services and activities

be administered in conformance with the requirements of Title VI and Title IX.

1.24 UNFORSEEN CIRCUMSTANCES: During periods of closure due to unforeseen circumstances in Knox County or

closures at the direction of the Knox County Mayor, the Procurement Division will enact the following procedures in

regards to solicitations and closures:

• If the Mayor closes the Administrative offices prior to the time set for solicitation opening of any business day,

all solicitations due that same day will be moved to the next operational business day.

• Other unforeseen circumstances shall be at the sole discretion of the Procurement Director.

• Knox County shall not be liable for any commercial carrier’s decision regarding deliveries during any unforeseen

circumstances.

1.25 VENDOR REGISTRATION: Prior to the closing of this proposal, ALL PROPOSERS must be registered with the

Procurement Division. A vendor application may be submitted online at www.knoxcounty.org/procurement. Select

the On-Line Vendor Registration link and complete the forms. Vendors must be registered with the Procurement

Division prior to submitting their proposal.

1.26 WAIVING OF INFORMALITIES: Knox County reserves the right to waive minor informalities or technicalities when

it is in the best interest of Knox County.

SECTION II OBLIGATIONS, RIGHTS AND REMEDIES

These terms and conditions shall be part of the contract. Knox County reserves the right to negotiate other terms

and conditions it deems appropriate and necessary under the circumstances to protect the public’s trust.

2.1 ALTERATIONS OR AMENDMENTS: No alterations, amendments, changes, modifications or additions to this

Contract shall be binding on Knox County without the prior written approval of the County.

2.2 APPROPRIATION: In the event no funds are appropriated by Knox County for the goods or services in any fiscal

year or insufficient funds exist to purchase the goods or services, then the Contract shall expire upon the

expenditure of previously appropriated funds or the end of the current fiscal year, whichever occurs first, with no

further obligations owed to or by either party.

2.3 ASSIGNMENT: Contractor shall not assign or sub-contract this agreement, its obligations or rights hereunder to

any party, company, partnership, incorporation or person without the prior written specific consent of Knox County.

2.4 BOOKS AND RECORDS: Contractor shall maintain all books, documents, accounting records and other evidence

pertaining to the goods and services provided under this Contract and make such materials available at its offices

at all reasonable times during the contract period and for five (5) years from the date of the final payment under this

agreement for inspection by County or by any other governmental entity or agency participating in the funding of

this agreement, or any authorized agents thereof; copies of said records to be furnished if requested. Such records

shall not include those books, documents and accounting records that represent the Contractor's costs of

manufacturing, acquiring or delivering the products and services governed by this agreement.

2.5 CHILD LABOR: Contractor agrees that no products or services will be provided or performed under this Contract

that have been manufactured or assembled by child labor.

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2.6 COMPLIANCE WITH ALL LAWS: Contractor is assumed to be familiar with and agrees to observe and comply

with all federal, state, and local laws, statutes, ordinances, and regulations in any manner affecting the provision of

goods and/or services, and all instructions and prohibitive orders issued regarding this work and shall obtain all

necessary permits.

2.7 DEFAULT: If Contractor fails to perform or comply with any provision of this Contract or the terms or conditions of

any documents referenced and made a part hereof, Knox County may terminate this Contract, in whole or in part,

and may consider such failure or noncompliance a breach of contract. Knox County expressly retains all its rights

and remedies provided by law in case of such breach, and no action by Knox County shall constitute a waiver of

any such rights or remedies. In the event of termination for default, Knox County reserves the right to purchase its

requirements elsewhere, with or without competitive solicitation.

2.8 GOVERNING LAW; VENUE: This agreement shall be exclusively construed, governed, and controlled by the Laws

of the State of Tennessee without regard to principles of law, including conflicts of law, of any other jurisdiction,

territory, country, and/or province. Any dispute arising out of or relating to this agreement shall exclusively be

brought in the Chancery Court or the Circuit Court of Knox County, Tennessee. Each party consents to personal

jurisdiction thereto and waives any defenses based on personal jurisdiction, venue and inconvenient forum.

2.9 INCORPORATION: All specifications, drawings, technical information, Request for Proposal, Proposal, Award and

similar items referred to or attached, or which are the basis for this Contract are deemed incorporated by reference

as if set out fully herein.

2.10 INDEMNIFICATION/HOLD HARMLESS: Contractor shall indemnify, defend, save and hold harmless Knox County,

its officers, agents and employees from all suits, claims, actions or damages of any nature brought because of,

arising out of, or due to breach of the agreement by Contractor, its subcontractors, suppliers, agents, or employees

or due to any negligent act or occurrence or any omission or commission of Contractor, its subcontractors, suppliers,

agents or employees.

2.11 INDEPENDENT CONTRACTOR: Contractor shall acknowledge that it and its employees serve as independent

contractors and that Knox County shall not be responsible for any payment, insurance or incurred liability.

2.12 INSPECTION AND ACCEPTANCE: Warranty periods shall not commence until Knox County inspects and formally

accepts the goods and/or services. The terms, conditions and timing of acceptance shall be determined by Knox

County. Knox County reserves the right to reject any or all items or services not in conformance with applicable

specifications, and Contractor assumes the costs associated with such nonconformance. Acceptance of goods or

services does not constitute a waiver of latent or hidden defects or defects not readily detectable by a reasonable

person under the circumstances.

2.13 IRAN DIVESTMENT ACT: By submission of this RFP, each proposer and each person signing on behalf of any

proposer certifies, and in the case of a joint submittal each party thereto certifies as to its own organization, under

penalty of perjury, that to the best of its knowledge and belief that each proposer is not on the list created pursuant

to Tennessee Code Annotated Section 12-12-106. Proposers must submit with their proposals a completed Exhibit

B, Affidavit of Compliance Iran Divestment Act/No Boycott of Israel.

2.14 LIMITATIONS OF LIABILITY: In no event shall Knox County be liable for any indirect, incidental, consequential,

special or exemplary damages or lost profits, even if Knox County has been advised of the possibility of such

damages.

2.15 NO BOYCOTT OF ISRAEL: Pursuant to Tennessee Code Annotated Title 12, Chapter 4, Part 1, by submission of

a response to this solicitation, each proposer and each person signing on behalf of any proposer certifies, and in

the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to

the best of its knowledge and belief that each proposer is not currently engaged in, and will not for the duration of

the contract engage in, a boycott of Israel. Proposers must submit with their proposals a completed Exhibit B,

Affidavit of Compliance Iran Divestment Act/No Boycott of Israel.

2.16 NON-DISCRIMINATION AND NON-CONFLICT STATEMENT: Contractor agrees that no person on the grounds

of handicap, age, race, color, religion, sex national origin or any individual trait or characteristic found to be an illegal

consideration, shall be excluded from participation in, or be denied benefits of, or be otherwise subjected to

discrimination in the performance of this agreement or in the employment practices of Vendor.

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Contractor shall upon request show proof of such non-discrimination and shall post in conspicuous places available

to all employees and applicants notices of non-discrimination. Contractor covenants that it complies with the Fair

Wage and Hour Laws, the National Labor Relations Act, and other Federal and State employment laws as

applicable. Contractor covenants that it does not engage in any illegal employment practices.

Contractor covenants that it has no public or private interest and shall not acquire directly or indirectly any interest,

which would conflict in any manner with the provision of its goods or performance of its services. Contractor

warrants that no part of the total Contract amount provided herein shall be paid directly or indirectly to any officer

or employee of Knox County as wages, compensation, or gifts in exchange for acting as officer, agent, employee,

subcontractor or consultant to Contractor in connection with any goods provided or work contemplated or performed

relative to the agreement.

2.17 ORDER OF PRECEDENCE: In the event of inconsistent or conflicting provision of this Contract and referenced

documents, the following descending order of precedence shall prevail: (1) Contract, (2) Request for Proposal (3)

Contractor’s Response, (4) Award, (5) Special Terms and Conditions, (6) General Terms and Conditions, (7)

Specifications, (8) Drawings.

2.18 REMEDIES: Knox County shall have all rights and remedies afforded under the U.C.C. and Tennessee law in

contract and in tort, including but not limited to rejection of goods, rescission, right of offset, refund, incidental,

consequential and compensatory damages and reasonable attorney’s fees.

2.19 RIGHT TO INSPECT: Knox County reserves the right to make periodic inspections of the manner and means the

service is performed or the goods are supplied.

2.20 SEVERABILITY: If any provision of this Contract is declared illegal, void or unenforceable, the remaining provisions

shall not be affected but shall remain in force and in effect.

2.21 TAX COMPLIANCE: Pursuant to Resolution R-07-1-903 passed by the Commission of Knox County, Tennessee,

Contractor hereby acknowledges by submission of their signed bid or proposal that they are current in its respective

Federal, State, County and City taxes of whatever kind or nature and is not delinquent in any way. Delinquent

status must be disclosed or risk debarment by the Knox County Procurement Division.

2.22 TERMINATION: County may terminate this agreement with or without cause, upon written notice of not less than

thirty (30) calendar days. In the event of termination by either party, fees due for services satisfactorily performed

or goods accepted prior to the termination date shall be paid.

2.23 WARRANTY: Contractor warrants to Knox County that all items delivered and all services rendered shall conform

to the specifications, drawings, solicitation and/or other descriptions furnished and/or incorporated by reference,

and will be fit for the particular purpose purchased, of merchantable quality, good workmanship, and free from

defects. Contractor extends to Knox County all warranties allowed under the U.C.C. Contractor shall provide copies

of warranties to the County upon request. Return of merchandise not meeting warranties shall be at Contractor’s

expense.

SECTION III SPECIAL TERMS AND CONDITIONS

3.1 INTENT: The intent of this proposal is to set forth and convey to prospective proposers the general requirements

for Auctioneer Services for Knox County. Award may be based on Best Value. Best Value means more than low

cost. It includes initial cost, service quality, and other factors detailed herein.

3.2 ADDITIONS/DELETIONS: Knox County reserves the right to add services or delete services that Knox County

deems necessary. Any additions/deletions must be approved in writing by Knox County Procurement prior to any

changes in service.

3.3 AWARD STATUS: Knox County intends to issue a one (1) year award. Upon the mutual agreement of each vendor

and Knox County, the award may be extended for four (4) additional years, one (1) year at a time. This may result

in a total of five (5) years. Knox County reserves the right to purchase these services from other sources if the need

arises. Knox County reserves the right to revoke the award if a pattern of unavailability arises with the vendor.

Should Knox County desire not to renew, no reason needs to be given.

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Commodity Codes

• NAICS 561990All Other Support Services

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