Project Information

Bid Title

VBT DDA Landscape Maintenance Services

Issuing Agency

Van Buren Charter Township

Location

Michigan

Published Date

Jan 12, 2026

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Description	Opening Date	Closing Date
VBT DDA Landscape Maintenance Services	January 12, 2026 10:30 AM	February 05, 2026 2:00 PM

Attachment Preview

VAN BUREN TOWNSHIP DOWNTOWN DEVELOPMENT AUTHORITY

LANDSCAPING MAINTENANCE SERVICES

The Charter Township of Van Buren Downtown Development Authority (DDA) is seeking Requests for

Proposals(RFP)fortheLandscaping Maintenance Services within the DDA District Boundaries within

the Township.

PROJECT DESCRIPTION

This RFP is issued by the Charter Township of Van Buren Downtown Development Authority (DDA)

to obtain quotes for Landscaping Maintenance Services.

BID REQUIREMENTS

Your response to this request should include the following information:

1. Name, address, and contact information of firm.

2. Completed quote form based on attached designs and specifications.

3. Proof of insurance.

Questions regarding this RFP should be directed to:

Merrie Coburn, Executive Director

Van Buren Township DDA

734-699-8941

mcoburn-dda@vbtmi.gov

SUBMISSION DEADLINE

Proposals must be received by the Van Buren Township DDA no later than 2:00 p.m. on Thursday,

February 5, 2026.

Proposals will be publicly opened at 2:00 p.m. on Thursday, February 5, 2026, in the Van Buren

Township DDA Building Conference Room.

Proposals must be submitted in a sealed envelope clearly labeled and addressed to:

LANDSCAPING MAINTENANCE SERVICES RFP

Downtown Development Authority

Charter Township of Van Buren

10151 Belleville Road

Van Buren Township, MI 48111

1

CHARTER TOWNSHIP OF VAN BUREN

DOWNTOWN DEVELOPMENT AUTHORITY

LANDSCAPING MAINTENANCE SERVICES

Table of Contents

Bid Specifications .................................................................................................................................................................. 3-6

Experience & Equipment ........................................................................................................................................................7

Liability, Indemnification, and Insurance .................................................................................................................. 8-9

Base Bid Form....................................................................................................................................................................10-13

Contract .......................................................................................................................................................................................14

FACILITY MAPS

Appendix A: Township Mowing Location

Map

Appendix B: Detailed Mowing Location

Maps

2

CHARTER TOWNSHIP OF VAN BUREN

DOWNTOWN DEVELOPMENT AUTHORITY

LANDSCAPING MAINTENANCE SERVICES

BID SPECIFICATIONS

SCOPE OF SERVICE AREAS

The project includes three (3) separate landscape maintenance areas:

• Harris Park – 10101 Belleville Rd., Van Buren Township, MI 48111

• Belleville & Ecorse Road Intersection – Van Buren Township, MI 48111

• Belleville Road Streetscape – Belleville Rd. from Tyler Road to the bridge into the City of

Belleville, Van Buren Township, MI 48111

AWARD OF CONTRACT

Bidders may submit proposals for one, two, or all three areas. Separate pricing must be provided for

each individual area.

The Township DDA reserves the right to award the contract in whole or in part, to make multiple

awards, or to award separate contracts for any individual area, as determined to be in the best interest

of the Township DDA. Submission of a proposal for all areas does not guarantee award of all areas. The

Township DDA further reserves the right to reject any or all proposals

GENERAL CONDITIONS

• Bid prices shall include all labor, materials, equipment, insurance, and incidentals necessary to

perform the work.

• Contractor shall maintain all lawn areas, planting beds, trees, shrubs, and related landscaping

elements as specified.

• Contractor must report hazardous conditions immediately to the Township DDA.

• Contractor is responsible for compliance with all OSHA/MIOSHA requirements and applicable

federal, state, and local laws.

• Contract term covers the 2026 and 2027 landscaping seasons, with an option to renew all or

portions of the contract for one (1) additional season at the sole discretion of the Township DDA.

• Contractor shall provide 24-hour emergency contact information.

• The Township DDA reserves the right to terminate the contract for material breach

EQUIPMENT

• All equipment must be maintained in safe and efficient operating condition.

• Contractor shall repair or replace any damage caused by careless or accidental equipment use.

• No Township storage space will be provided

QUALITY ASSURANCE

• Contractor must have a minimum of three (3) years of professional landscaping experience.

• Employees must wear uniforms with company identification.

• Professional conduct is required at all times

3

CHARTER TOWNSHIP OF VAN BUREN

DOWNTOWN DEVELOPMENT AUTHORITY

LANDSCAPING MAINTENANCE SERVICES

REMOVAL OF TRASH & DEBRIS

BID SPECIFICATIONS

• Sites must have debris, and litter removed before work is performed.

• All litter or debris collected at mowing sitesmustbeproperlydisposedofbytheContractor.

• Contractor shall not be permitted to dispose of this litter in public trash receptacles or any of the Township

dumpsters.

SCHEDULING

•

Work may occur between 7:00 a.m. and 7:00 p.m., Monday through Friday.

•

Saturday work requires prior approval; no work permitted on Sundays or holidays.

•

Work season generally runs April through November, weather permitting.

•

Township DDA reserves the right to add or delete sites with corresponding price adjustments.

MAINTENANCE REQUIREMENTS

(Edging, Fall Clean-Up, Insect & Disease Control, Mulch Replacement, Pruning, Repairs, Spring Clean-Up, Tree &

Shrub Replacement, Bed Maintenance, Watering, Winter Protection – as detailed in the specifications and

incorporated herein by reference.)

This project will be in effect through the entire CY 2026 and CY 2027 landscaping maintenance seasons. If an

option period is exercised the project will be in effect for that particular calendar year lawn maintenance season as

well. Depending on weather conditions work can begin in early to mid- April and continue until mid to late November,

or until Owner notifies bidder to cease. The schedule may be extended, by the Township, as needed depending on

weather conditions. The Township DDA reserves the right to add or delete sites as it deems necessary. If a site is added,

the Contractor shall submit a unit price to the Township DDA for consideration. If a site is deleted, the unit price for

that site will be deducted from compensation owed the Contractor.

Edging

• The edges of all lawns adjacent to planting beds, individual trees, building foundations, parking areas, utility

vaults, signs, light poles, fences, guardrails, sidewalks, curbs, etc., shall be mechanically trimmed/edged

priortoeveryothermowingandallclippingsshallberemoved.Theuseofchemicalsfor this purpose is not

permitted.

• Anygrassorweedgrowthwithinsidewalksorotherpavementareas(cracks,expansionjoints,curblines,

parking islands etc.) shall be removed as necessary, to include Herbicides are permissible within paved areas.

• All sidewalks and parking lots shall be blown of landscape debris at the end of each visit

• with trash being removed. Curbs, are to be cleaned with mechanical blowers and/or brooms to maintain a neat

appearance.

Fall Clean-Up

• Leavesanddebrisremovalfromtheturfandbedsinautumnshallbeperformedweekly as part of the turf

mowing for acrispclean look

• Thecontinuousremovalofallfallenleaves,twigsandbranchesfromthepropertyistobeperformedas

necessary whether or not "Fall Clean-up" has commenced.

• In the fall, leaves are to be raked and/or swept and be will be removed from the property

• Do not blow or rake into wooded areas.

4

CHARTER TOWNSHIP OF VAN BUREN

DOWNTOWN DEVELOPMENT AUTHORITY

LANDSCAPING MAINTENANCE SERVICES

Insect and Disease Control

BID SPECIFICATIONS

• Alllawnareasshallbemonitoredthroughouttheyearforsignsofdiseaseorinsectinfestations.Lawnareas are

not to be treated unless signs of infestations or damage are present.

• Ifsignsofinfestationsordamagedoexist,theappropriatetreatmentistobegivenfollowingtheapprovalof the

Township DDA.

• If in doubt as to the problem of appropriate control contact the horticultural agent at the local Cooperative

Extension Service for advice. Report findings and suggested remedy to the Township for approval prior to

application.

Mulch Replacement

• Colored dye mulch is to be used in areas originally mulched per landscape plan. Once a year mulch

shouldbeinstalledtomaintaina 3"mulchlayer.Existingmulchshallberemovedasrequired tomaintain the

3" depth. Edges should be reformed as needed to maintain a neat appearance at all times.

Pruning

• Two pruning visits, one by May 1st and the other in October, for all bushes, plants and trees.

• Remove low-growing branches if they impede passing vehicles (or pedestrian) traffic or obscure oncoming

traffic from view and/or trim or remove branches that touch or scrape the building.

• Removesplitorbrokenbranchesbeforetheyhavethechancetocomecrashingdown.Pruneoutlow-

hanging, whip-like branches (especially those with thorns) that may strike passersby.

• Cut out wayward branches, remove thin growth, remove suckers (stems growing up from the roots) and

water sprouts/ (upright shoots growing from the trunk and branches).

• Removedeadordyingportionsofplantsandanydiseasedorinsectinfectedportionsofplantsifthe

problem cannot be controlled by other methods of treatment.

• Remove portions of plants injured or killed by winter conditions (frost).

• Remove any broken or damaged portions of plant, branch stubs, and rubbing branches and any narrow-

angled branches from the main-trunk and cross over or are rubbing on other limbs.

• If two limbs are paralleling each other too closely, the least desirable one should be cut at point of origin

leaving the smallest void possible.

Repair

• Eachyearaftertheinitialspringcleanupthelawnshouldbethoroughlyinspectedforareasofpoorgrowth or

damage. These include areas damaged by foot or auto traffic, erosion, disease or insect infestation, etc.

• All bare spots and areas of damage regardless of cause shall be repaired by re-sodding or reseeding.

• Any holes, ruts, or areas of erosion shall be filled in with screened topsoil and re-sodded or reseeded as

appropriate to reestablish a smooth, stable surface. The contractor shall protect new lawn areas as required

until establishment.

5

Commodity Codes

• NAICS 561730Landscaping Services

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