Project Information

Bid Title

AUDIO/VIDEO SERVICES FOR LRSD GRADUATION CEREMONIES

Issuing Agency

Little Rock School District

Location

Arizona

Published Date

Oct 7, 2025

Closing Date

Oct 14, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP26-005 Reissue

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	RFP26-005 Reissue (AUDIO/VIDEO SERVICES FOR LRSD GRADUATION CEREMONIES)
Issue Date & Time	10/7/2025 07:00:00 AM (CT)
Close Date & Time	10/14/2025 10:00:00 AM (CT)
Question Cut Off Date	10/10/2025 10:00:00 AM (CT)
Notes	The Little Rock School District invites your proposal for Audio/Video Services @ Barton Coliseum for our 2026 Graduation Ceremonies. Graduations will be held on May 21, 2026, with the following tentative schedule: Graduation 1 – 8:00 am Graduation 2 – 12:00 pm Graduation 3 – 3:30 pm Graduation 4 – 7:00 pm T he complete request for proposal is available online at https://lrsd.ionwave.net. Interested proposers must register at this site to submit a bid electronically. This is the preferred method of submission. Proposals will be taken under advisement upon closing, and successful proposers will be notified as soon as an evaluation is completed. The District will negotiate, as appropriate, with the apparent acceptable proposers. Questions relating to this RFP should be submitted under the questions tab before the question deadline, 10:00 a.m. October 10, 2025 . All questions received and the corresponding answers will be posted publicly for all vendors. No verbal responses will be provided. District will not respond to questions after this time and date. The complete scope of work is available in the attachment section of this bid request. ISSUING OFFICE This RFP is issued by the Procurement Department, Little Rock School District. The Procurement Department is the sole point of contact between proposers and the District on matters pertaining to the award of any contract resulting from this RFP. Proposers under no circumstances shall contact any other Little Rock School District administrators or staff at any time during this procurement process. Any contact with Little Rock School District administrators or staff could result in your bid being disqualified. EVALUATION CRITERIA AND AWARD The contract will be awarded to the contractor who submits the most responsible, responsive offer complying with the instructions specified within. The Owner reserves the right to reject any or all proposals or to waive any formalities or technicalities in any proposal should such be deemed to be in the best interest of the Owner. The proposed costs, fees or expenses will weigh heavily in the award of any resulting contract but will not necessarily be the determining factor. The District intends to review all proposals. The District intends to award a single contract for all products/services. The District will utilize, but not be limited to, the following criteria in reviewing proposals received. Company Profile (Executive Summary/Vendor’s Ability to Perform/ Qualifications/Vendor’s Experience)/Years in Business Familiarity with Venue/location Age and types of equipment to be used to provide service Cost References

Contact Information

Name	Ms. Shawnequa Junearick, Procurement Supervisor
Address	1800 East 6th Street Little Rock, AR 72202 USA
Phone	1 (501) 447-2268
Fax
Email	shawnequa.junearick@lrsd.org

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	8804180

Bid Attachments

File Name	Description	File Size
Scope of Service.docx	SOW	16 KB	329923	6929745
Standard Terms and Conditions.docx	Standard Terms and Conditions	21 KB	329923	5496322
Special Terms and Conditions 08.24.docx	Special Terms and Conditions 08.24	21 KB	329923	6190490
Proposer Assusrance and Disclosure.docx (please login to view this document)	PROPOSER ASSURANCE AND DISCLOSURE FORM	15 KB	329923	4929780
REFERENCES.docx	REFERENCES	13 KB	329923	4660910
Supplier Registration.pdf	Supplier Registration Instructions	376 KB	329923	4826868

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 334310Audio and Video Equipment Manufacturing
• NAICS 512110Motion Picture and Video Production

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