Project Information

Bid Title

2026 Dust Control Call for Bids and Proposal

Issuing Agency

County of Chippewa

Location

Minnesota

Published Date

Feb 10, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

2026 Dust Control Call for Bids and Proposal

Attachment Preview

Chippewa County, MN

Highway Construction Projects

BIDS CLOSE March 11, 2026

CALL FOR BIDS

Sealed bids will be RECEIVED until 10:00 A.M., March 11, 2026 by the Chippewa County Board of

Commissioners at the office of the County Engineer, Highway Department, 902 N 17th Street, Montevideo,

MN 56265, for the construction of the application of dust control in Chippewa and Lac qui Parle county

roads. Bids will be opened and reviewed immediately after the hour set for receiving bids.

Office hours for the Chippewa County Highway Department are 7:00am to 3:30pm, Monday thru Friday.

If interested a detailed specifications is attached to this “Call for Bids”.

Jeremy Gilb, Chippewa County Engineer

SPECIFICATIONS FOR

APPLICATION OF DUST CONTROL

FOR CHIPPEWA COUNTY AND LAC QUI PARLE COUNTY

1. INVITATION FOR BIDS: Sealed Bids will be received at the office of the Chippewa County Engineer, 902

N 17th Street, Montevideo, MN 56265 until:

10:00 a.m. – Wednesday, March 11th, 2026

for Application of Dust Control in accordance with the specifications set forth herein and attached hereto.

Bids can be either mailed or hand delivered. Chippewa County Highway Department office hours are 7:00am

to 3:30pm Monday thru Friday. All quotes shall be received on or before the time above.

2. INTENT OF SPECIFICATIONS: It is the intent of these specifications to obtain bids on behalf of and in

concert with the County of Chippewa and County of Lac qui Parle.

3. BID AWARD:

a) The proposal form will be furnished by the County and must be submitted on one proposal.

b) Award will be made and contract executed by the County on behalf of itself and the instrumentalities

who will, in turn, individually release against this contract.

c) Right is reserved to award this contract in part or in whole to a single supplier or to reject any or all

bids if in the best interest of Lac qui Parle and/or Chippewa County to do so.

4. TERM OF AGREEMENT: The term of this contract is deemed to be for the 2026 season, commencing on or

before May 1, 2026 (or two weeks after end of spring load restrictions) through June 12, 2026 for spring

application and August 15, 2026 through October 15, 2026 for fall application.

5. INSTRUCTION TO BIDDERS:

a) All bids must be written in ink or typewritten.

b) All bids must be sealed and the bid envelope must bear the name and address of the bidder and the

inscription:

BID FOR APPLICATION OF DUST CONTROL

c)

The bid envelope shall be addressed to County Highway Engineer, 902 N 17th Street, Montevideo,

MN 56265.

6. ESTIMATED QUANTITIES: Unless otherwise stated in the Detailed Specifications, the quantities cited in

the proposal form are approximations. Actual usage may vary and shall depend upon actual requirements.

The participants hereto shall not be responsible for any unordered quantities.

7. PAYMENT AND PERFORMANCE BOND: The successful bidder proposes to furnish a payment bond

equal to the Contract amount, and a performance bond equal to the Contract amount, with the aggregate

liability of the bond(s) equal to twice the full amount of the Contract, as security for the construction and

completion of the improvement in accordance with the Plans, Specifications and Special Provisions as

provided in MNDOT 1305.

Page 1 of 10

8. EXECUTION OF CONTRACT: The successful bidder shall be required to execute a contract and furnish a

performance bond in the amount specified in the Detailed Specifications, conditioned as required by law, with

sureties satisfactory to the Chippewa County Attorney’s Office. Upon failure of the successful bidder to

execute said contract or failure to furnish an acceptable performance bond as directed by the County within

fifteen (15) days after receiving written notice of the award of the contract, the money deposited as

represented by the bid deposit requested in the proposal shall be forfeited the County of Chippewa, not as a

penalty, but as liquidated damages sustained as a result of such failure.

9. WITHHOLDING: On any contract requiring the employment of employees for wages by the bidder, 1% of

the payment shall be withheld, and final settlement shall not be made until satisfactory showing is made of a

certificate completed by the Commissioner of Revenue (State of Minnesota, Department of Revenue, (Form

IC 134) indicating compliance with the provisions of Minnesota Statute, Section 290.92.

10. FIRM BIDS: All bids shall be held firm until the award has been made. Deviations from this requirement

may be cause for rejection.

11. WITHDRAWAL OF BIDS: A bid once delivered to the formal custody of Chippewa County may not be

withdrawn until after the bids are open and acknowledged, and no bid may be withdrawn for a period of thirty

(30) days from the opening thereof.

12. COLLUSION OF BIDDERS: Collusion between bidders is cause for rejection of all bids of bidders thus

involved.

13. ANTITRUST: The bidder hereby assigns to the State of Minnesota, any and all claims, for overcharges as to

goods and or services provided in connection with this agreement resulting from Antitrust violations which

arise under the Antitrust Laws of the United States and the Antitrust Laws of the State of Minnesota.

14. GUARANTEE: The successful bidder further agrees to guarantee all materials and parts bid and supplied

against inferiority as to specifications, such guarantee to be unconditional. Failure or neglect of the County to

require compliance with any term or condition of the contract or specifications shall not be deemed a waiver

of such term or condition.

15. DELIVERY: Where cost of delivery of said materials and supplies is included in said price, delivery shall be

made only as called for on Orders referring to the contract and issued by the Purchasing Department of the

respective instrumentality. It is understood that the instrumentality shall be under no obligation for payment

for any supplies or materials except on the basis of its Order. In addition, the successful bidder shall not be

held responsible for damages caused by delay or failure to perform hereunder, when such delay or failure is

due to fires, strikes, acts of God, legal acts of the public authorities, or delays or defaults caused by public

carriers, or acts or demands of the Government in time of war or national emergency. Deliveries shall be

made inside where applicable and when so directed.

16. PAYMENT: The instrumentality(ies) cited herein do hereby agree, in consideration of the covenants and

contracts specified to be kept and performed by the successful bidder, to pay to the successful bidder when the

terms and conditions of the contract and specifications have been fully completed and fulfilled on the part of

the bidder to the satisfaction of the instrumentality, the sum of the contract price.

Page 2 of 10

SPECIAL PROVISIONS

The State of Minnesota Department of Transportation “Standard Specifications for Construction”, 2025 Edition shall

apply on this Contract except as modified in the following Special Provisions.

S-1 CONSTRUCTION REQUIREMENTS: Refer to the Detailed Specifications.

S-2 TIME SCHEDULE: Work shall be done as requested by the County Highway Engineer(s). The Contractor

shall apply the dust control in the spring in front of residents and in safety sensitive areas. The Contractor

shall perform the work within two (2) weeks of a request.

S-3 PROMPT PAYMENT TO SUBCONTRACTORS

Minnesota Statutes that requires prompt payment to subcontractors:

471.425 Prompt Payment of Local Government Bills.

Subd. 1. Definitions. For the purpose of this section, the following terms have the meaning here given them.

…(d) “Municipality” means any home rule charter or statutory city, county, town, school district, political

subdivision or agency of local government. “Municipality” means the Metropolitan Council or any

board or agency created under chapter 473.

…Subd. 4a. Prompt payment to subcontractors.

Each contract of a municipality must require the prime contractor to pay any subcontractor within ten days of

the prime contractor’s receipt of payment from the municipality for undisputed services provided by the

subcontractor. The contract must require the prime contractor to pay interest of 1-1/2 percent per month or

any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The

minimum monthly interest penalty payment for an unpaid balanced of $100 or more is $10. For an unpaid

balance of less than $100, the prime contractor shall pay the actual penalty due the subcontractor. A

subcontractor who prevails in a civil action to collect interest penalties from a prime contractor must be

awarded its costs and disbursements, including attorney’s fees, incurred in bringing the action.

15.72 Progress Payment on Public Contracts; Retainage.

…Subd. 2. Retainage.

… (c) A contractor on a public contract for a public improvement must pay all remaining retainage to its

subcontractors no later than ten days after receiving payment of retainage from the public contracting agency,

unless there is a dispute about the work under a subcontract. If there is a dispute about the work under

subcontract, the contractor must pay out retainage to any subcontractor whose work is not involved in the

dispute, and must provide a written statement detailing the amount and reason for the withholding to the

affected subcontractor.

S-4 AFFIRMATIVE ACTION: It is the policy of the County of Chippewa and County of Lac qui Parle not to use

public funds to further any violation of state or federal employment opportunity law. Bidders shall express

their intent by submitting a signed Affirmative Action Statement with their bid. Failure to submit signed

statement may disqualify a bidder.

S-5 LIABILITY INSURANCE: The Contractor and any authorized subcontractor agrees that in order to protect

itself as well as the County, it will at all times during the term of this contract keep in force:

1) A combined single limit or excess umbrella general liability insurance policy of an amount of not less

than $1,500,000 for property damage arising from one occurrence, $1,500,000 for total bodily injuries

Page 3 of 10

and/or damages arising from one occurrence. Such policy shall also include contractual liability

coverage protecting the County, its officers, agents, and employees by specific endorsement

acknowledging the contract between the Contractor and the County.

2) A combined single limit or excess umbrella, covering agency-owned, non-owned, and hired vehicles

used regularly in the provision of services under this Contract, in an amount of not less than

$1,500,000 per accident for property damage, $1,500,000 for bodily injury and/or damages to any one

person, and $1,500,000 for total bodily injuries and/or damages arising from any one accident.

3) Workers’ Compensation insurance.

4) Any policy obtained and maintained under this clause shall provide that it shall not be cancelled,

materially changed, or not renewed without thirty (30) days prior notice thereof to the County.

Prior to the effective date of this contract, and as a condition precedent to this contract, the

Contractor shall cause its insurance company to furnish the County with certificates of bonding and insurance

listing the both Counties as an “Additional Insured”.

The certificate of insurance shall be sent to the following address(es): Chippewa County Highway

Department, 902 North 17th Street, Montevideo, MN 56265 and Lac qui Parle County Highway Department,

422 5th Avenue, Suite 301, Madison, MN 56256

The County reserves the right to accept insurance limits lower than the limits required by provisions (1) and

(2) if in the best interest of the County. In no case will the limits accepted be lower than any state required

minimums.

S-6 RESPONSIBLE CONTRACTOR: The Department cannot award a construction contract in excess of $50,000

unless the Bidder is a “responsible contractor” as defined in Minnesota Statutes §16C.285, subdivision 3. A

Bidder submitting a Proposal for this Project must verify that it meets the minimum criteria specified in that

statute by submitting the “Responsible Contractor Verification and Certification of Compliance” form. A

company owner or officer must sign the “Responsible Contractor Verification and Certification of

Compliance” form under oath verifying compliance with each of the minimum criteria. THE COMPLETED

FORMS MUST BE SUBMITTED WITH THE BID PROPOSAL.

A bidder must obtain a verification from each subcontractor it will have a direct contractual relationship with.

At the Department’s request, a bidder must submit signed subcontractor verifications. A contractor or

subcontractor must obtain an annual verification from each motor carrier it has a direct contractual

relationship with. A motor carrier must give immediate written notice if it no longer meets the minimum

responsible contractor criteria. The requirement for subcontractor verifications does not apply to:

• Design professionals licensed under Minnesota Statutes §326.06; and

• A business or person that supplies materials, equipment, or supplies to a subcontractor on the

Project, including performing delivering and unloading services in connection with the

supply of materials, equipment, and supplies. But, a business or person must submit a

verification if it delivers mineral aggregate such as sand, gravel, or stone that will be

incorporated into the Work by depositing the material substantially in place, directly or

through spreaders, from the transporting vehicle.

A bidder or subcontractor who does not meet the minimum criteria specified in the statute, or who fails to

verify compliance with the criteria, is not a “responsible contractor” and is ineligible to be awarded the

Contract for this Project or to work on this Project. Submitting a false verification makes the bidder or

subcontractor ineligible to be awarded a construction contract for this Project. Additionally, submitting a false

statement may lead to contract termination. If only one bidder submits a bid, the Department may, but is not

required to, award a contract even if that bidder does not meet the minimum criteria.

Page 4 of 10

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.