Project Information

Bid Title

Architectural & Engineering Services Request for Qualifications - New Police Headquarters

Issuing Agency

City of Devils Lake

Location

North Dakota

Published Date

Apr 10, 2026

Closing Date

Jun 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project	Type	Department	Closing Date
Architectural & Engineering Services Request for Qualifications - New Police Headquarters	Request for Qualifications	Auditing	June 5th, 2026 @ 5:00 PM

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REQUEST FOR QUALIFICATIONS

ARCHITECTURAL & ENGINEERING SERVICES

FOR CONSTRUCTION OF A NEW POLICE

HEADQUARTERS

City of Devils Lake

423 6th St NE

Devils Lake, ND 58301

Date Released: April 13, 2026

Submission Deadline: June 05, 2026

INTRODUCTION

The City of Devils Lake (City) is inviting qualified Architectural and/or Engineering firms (Firm) to

respond to a Request for Qualifications for the planning, design, and construction phase

administration of a new Police Headquarters in downtown Devils Lake. The Firm will work with a

committee of City representatives (Police Headquarters Construction Committee) to identify

layout needs and functions of the proposed new building. It is envisioned that the Firm will

provide initial planning and programming options to create a cost efficient, modern, safe, and

respectable Police Department Headquarters. Construction cost estimates and timelines for

completing the proposed improvements will be developed by the selected Firm. The current total

project budget is $4.0 million - 5.0 million.

BACKGROUND

The Devils Lake Police Department (DLPD) has been in their current location, the Lake Region Law

Enforcement Center (LRLEC), for 52 years. The DLPD has outgrown the space provided to them

at this location. The LRLEC is reaching the end of its useful life, and community efforts to build a

new Center are underway. It is the assessment of the City Commission that it is in the best

interest of the City and DLPD to relocate its Police Headquarters outside the legal and physical

structure of the LRLEC and into the downtown district. The Police Department currently

employees 22 full time staff that operate in two – twelve hour shifts.

The City owns a parking lot near the County Courthouse and WWII Memorial Building in the

downtown district (Parcel 39-0000-00121-000). This lot is the leading prospect for the location

of a new DLPD Headquarters. The selected Firm will need to assist the City in determining space

needs that will appropriately accommodate prospective DLPD needs for the next 50 years. Once

space needs are determined, the selected Firm will obtain soil suitability information, program

and design the facility, develop specifications, assist in bidding the project, and perform

necessary construction oversight.

INFORMATION ON FILE

The City worked with Dumont and Associates and EAPC Architects Engineers to develop Order of

Magnitude Cost Estimate reports for the relocation of the DLPD. Considerations on

purchasing/renovating existing buildings, City/County public safety partnerships, greenfield new

construction, and urban new construction were analyzed by the two firms. After the information

provided, the City Commission determined that a new construction in the downtown district was

in the best interest of the City. These reports are available and will be provided to the selected

Firm.

BIDDING METHOD

Depending on the cost of the project, we will either utilize the design, bid, build (DBB) process or

a Construction Manager at Risk (CMAR) method where the CMAR would oversee the construction

of this project. The Firm selected will have input on which method of bidding would be best for

this type of project to ensure the facility is designed and constructed in the most efficient way

possible. If the CMAR method is selected, the selected Firm will need to work closely with the

selected CMAR. The City Commission will make the final determination if a DBB process or CMAR

will be used and will select either the most qualified responsible bidders or CMAR.

SCOPE OF WORK

The selected Firm will conduct interviews with appropriate staff in individual and group meetings

and work with a Design Committee to determine exact needs and requirements for the new

Police Headquarters.

Items that shall be studied to make appropriate recommendations include but aren’t limited to:

- Conduct a thorough evaluation of the DLPD’s operations, and identify areas where the

current facility is not meeting DLPD’s needs

- Evaluate the routine operations of the DLPD to achieve a thorough understanding of the

various operations and/or services

- Identify and determine operational space needs for current and long-term operations

- Provide approximate construction and furnishings costs for a new facility.

- Obtain geotechnical information to determine if the site is suitable for construction of a

Police Department Headquarters (portion of site was previously occupied by a building)

- Building security and access

- Employee and public parking, to include garage space for department vehicles

- Office and common workspace needs

- Records and evidence storage for both active work and archiving purposes

- IT and Communications Technology

- Weapons storage

- Compliance with federal ADA requirements

- Mechanical and janitorial space considerations

Final layout options, renderings, exterior designs, and cost estimates shall be presented to the

Design Committee for final review and approval prior to being put forth for the City Commission.

All work products developed from this planning effort shall be owned by the City and may be

used by the City while working with any architect in the future.

SELECTION & CONSTRUCTION TENTATIVE SCHEDULE

The City intends to proceed with the following tentative schedule for the selection of a Firm,

awarding of a contract, bidding, and construction:

Request for Qualifications Advertised

April 13, 2026

Statement of Qualifications Due Date

June 05, 2026 (5:00pm CST)

Review of Proposals, Interviews, Selection

June 2026

and Negotiation

City Commission Awarding of Contract

July 2026

Bid Project

February/March 2027

Begin Construction

Spring/Summer2027

STATEMENT OF QUALIFICATIONS

Written proposals shall address the Firm’s experience with the construction of other Police

Headquarters or facilities of a similar nature, and ability to perform the defined services in the

identified timeframe. Written proposals shall be limited to a maximum of 20 single-sided or 10

double-sided pages on standard letter (8-1/2x11) paper using size 11–12 point fonts. Proposals

should contain the following information:

1) Firm’s Capabilities

a. Resume of key personnel proposed to be associated with this project, with

particular references to similar project experience.

b. Architecture and engineering expertise of proposed design team. Provide

organizational chart showing team members, with emphasis on those that will

interact with the City.

c. Proven ability to meet project schedule and budget. Provide examples of where

Firm adhered to project budget through project completion, with emphasis on

bidding method used to achieve budget goal.

d. Provide exhibits of similar past projects including photos, description and project

information (size, budget, cost, etc.).

2) Project Understanding

a. Submit narrative or other proof that the Firm understands the general nature of

proposed project and key points showing Firm has successfully completed

programming, design, and construction of a police headquarters or related facility

b. Provide information that illustrates any unique insight to completing a project of

this size and type in this region and offer any potential challenges the Firm

envisions.

3) Record and Performance

a. Submit brochure of Firm if available.

b. Submit list of similar projects completed by proposed team members.

c. Submit references of three clients and/or individuals with proposal.

4) General Information

a. Firm’s headquarters and location(s) where work would be performed.

b. Name and phone number of the Consultant’s contact person(s).

c. Firms current and projected workloads and information showing how this project

will be scheduled to meet proposed project milestones.

A selection committee will rank the proposals based on the scoring criteria provided in Appendix

A. Interviews will be conducted with the top three firms. City staff will work with the top ranked

Firm to develop an acceptable contract that will be presented to the City Commission for

approval. Failure to reach an agreement acceptable to the City will result in negotiation with the

second most qualified Firm. The scoring rubric that will be used to select the most qualified Firm

is attached as Appendix A.

Proposals are due by 5:00 pm on Friday June 05, 2026. The proposal shall be submitted to Devils

Lake City Offices at 423 6th St NE, Devils Lake, ND 58301. Six (6) hard copies and one digital copy

in pdf format of Statement of Qualifications are requested.

The City reserves the right to reject any or all proposals or inquiries, waive any informality in the

process or to accept any response it may deem to be in the best interest of the City.

Contact for the Statement of Qualifications is Spencer Halvorson, City Administrator/Auditor.

Email: spencerh@dvlnd.com

Phone: (701) 662-7600 ext: 222

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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