Project Information

Bid Title

Poll Worker Management Software

Issuing Agency

Genesee County

Location

Michigan

Published Date

Feb 20, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-476

Original Source

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Bid Documents

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Project Description

BID NO	BID NAME	BID DUE DATE AND TIME	BID AWARDED TO
26-476	Poll Worker Management Software	Thursday, March 26, 2026 @ 12:00 PM

Attachment Preview

February 20, 2026

GENESEE COUNTY REQUEST FOR PROPOSALS 26-476

Sealed proposals will be received until 12:00 p.m. (EST), Thursday, March 26, 2026, at

the Genesee County Purchasing Department, 324 S Saginaw St, Suite 9A, Flint, MI,

48502 for Poll Worker Management Software.

This procurement is conducted in accordance with the Genesee County Purchasing

Regulations, a copy of which is on file and available for inspection at the Genesee County

Purchasing Department or at the website Microsoft Word - PURCHASING

REGULATIONS 8222016.

Each offeror is responsible for labeling the exterior of the sealed envelope containing the

proposal response with the proposal number, proposal name, proposal due date and

time, and your firm’s name. The proposal request number and due date for this RFP are:

DUE DATE:

12:00 PM (EST) Thursday, March 26, 2026

DUE DATE FOR SUBMISSION OF QUESTIONS: 3:00 PM (EST) Wednesday, March 4, 2026

BID NUMBER

#26-476

____________________________

Rita Schubert, Purchasing Manager

1

RFP #26-476

TABLE OF CONTENTS

SECTION 1 - INSTRUCTIONS TO PROPOSERS...................................... 3

SECTION 2 - STANDARD TERMS & CONDITIONS.................................. 5

SECTION 3 - ADDITIONAL TERMS & CONDITIONS................................ 5

SECTION 4 - QUALIFICATIONS OF PROPOSERS .................................. 8

SECTION 5 – BACKGROUND INFORMATION ......................................... 8

SECTION 6 - SCOPE OF WORK ............................................................... 9

SECTION 7 - INFORMATION REQUIRED FROM PROPOSERS ............ 12

SECTION 8 - EVALUATION CRITERIA & SELECTION PROCEDURE... 15

SECTION 9 – INSURANCE REQUIRED FROM PROPOSERS ............... 15

COST PROPOSAL FORM ....................................................................... 18

SIGNATURE PAGE.................................................................................. 19

GENESEE COUNTY INSURANCE CHECKLIST ..................................... 20

REFERENCES…...................................................................................... 21

PROFESSIONAL SERVICES CONTRACT.............................................. 22

EXHIBIT A………. .................................................................................... 31

2

RFP #26-476

RFP #26-476 POLL WORKER MANAGEMENT SOFTWARE

SECTION 1 - INSTRUCTIONS TO PROPOSERS

1. Sealed proposals will be received until 12:00 p.m. (EST), Thursday, March 26, 2026,

at the Genesee County Purchasing Department, 324 S Saginaw St, Suite 9A, Flint,

MI, 48502. The Genesee County Purchasing Department hours of operation are 8:00

a.m. to 4:30 p.m., closed holidays check website for closed days. Label the sealed

envelope containing the proposal response as described on page 1. LATE

PROPOSALS AND PROPOSALS SENT BY FACSIMILE OR E-MAIL WILL NOT

BE ACCEPTED.

2. Please carefully review this document. It provides information necessary to aid

participating vendors in formulating a thorough response. A formal, comprehensive

review period will be conducted to ensure that Genesee County selects the best

possible vendor that will provide the best value and service.

3. Submit one original and one paper copy of your proposal. After the proposal

closes, you will be contacted to send the County an electronic copy of your

complete proposal via email. All proposals submitted become the property of

Genesee County. The original must include a signature on the Signature Page of a

person authorized to make a binding offer. Failure to provide the required number of

duplicate copies may result in rejection of your proposal. Proposals may not be

submitted on the MITN site for this offering.

4. All submissions will be time stamped by an individual within Fiscal Services. The only

acceptable evidence of the time of receipt of the submissions is that of the time clock

that resides within said department. It is each Proposer’s responsibility to ensure that

its proposal is time stamped by Fiscal Services by the deadline. This responsibility

rests entirely with the Proposer, regardless of delays resulting from postal handling

or for any other reasons. Proposals will be accepted at any time during the normal

course of business only, said hours being 8:00 a.m. to 4:30 p.m. Local Time, Monday

through Friday, legal holidays as exception.

5. Michigan Inter-governmental Trade Network– an alternate review of the RFP #26-

476 Poll Worker Management Software can be done at:

http://www.bidnetdirect.com/mitn

a. Genesee County has partnered with BidNet as part of the Michigan Inter-

governmental Trade Network (MITN) and will post their bid opportunities

to this site. As a vendor, you can register with Michigan Inter-

governmental Trade Network (use hyperlink or

https://www.mitn.info/Registration.asp?ID=2340) and be sure that you see

all available bids and opportunities. By selecting automatic bid

notification, your company will receive emails once Genesee County has a

bid opportunity that matches your company's business. In addition, the

site handles bid opportunities, RFPs, and RFQs for other member

governmental agencies. If you need help registering, please call Michigan

3

RFP #26-476

Inter-governmental Trade Network support department toll free 1-800-835-

4603.

6. All communications, any modifications, clarifications, amendments, questions,

responses or any other matters related to this RFP, shall be made by and through

the purchasing contact reference in this solicitation. No contact regarding this

solicitation made with other County employees is permitted. Any violation of this

condition may result in immediate rejection of proposal.

7. All prospective proposers shall be responsible for routinely checking the Genesee

County Purchasing Department website at Genesee County, MI for issued addenda

and other relevant information. Genesee County shall not be responsible for the

failure of a prospective proposer to obtain addenda and other information issued at

any time related to this RFP.

8. A sample of a contract is attached to this RFP. After the award is made to the

successful proposer, the County and the successful proposer will negotiate a final

contract that substantially conforms to said contract. Any exceptions to the terms and

conditions of the contract and this RFP must be clearly set forth in your proposal and

referenced on company letterhead. The County will not entertain negotiations to

change any terms and conditions of the contract or RFP unless those changes are

requested in your proposal.

9. Insurance must be provided prior to the contract starting date and kept in full effect

and compliance during the entire contract period. Insurance requirements are

provided in Section 9 Insurance Required from Proposer. Failure to comply with these

provisions will cause termination of the agreement. The County of Genesee requires

a signed Genesee County Insurance Checklist form with each proposal submitted.

The Contractor agrees to be responsible for any loss or damage to property or

persons due to the performance of services herein contracted and further agrees to

indemnify and defend the County of Genesee harmless from any loss or damage

resulting therefrom.

County Policy dictates that under no circumstances can the County agree to indemnify

proposers pursuant to Michigan Law.

10. Preference for Genesee County Businesses: Unless the funding source for the

contract prohibits such preferences, in the case of requests for proposals where a

quantitative based evaluation criteria is used for evaluating responsive proposals,

Preferred Businesses shall be afforded an additional five (5) percent of the total

evaluation points up to a maximum of five (5) points.

11. Proposal Format: Proposals must be submitted in the format outlined in SECTION 7

- INFORMATION REQUIRED FROM PROPOSERS to be deemed responsive.

4

RFP #26-476

SECTION 2 - STANDARD TERMS & CONDITIONS

1. See Genesee County website, Purchasing Department for Standard Terms and

Conditions by going to the following link: Std T C SECTION 2023.pdf

SECTION 3 - ADDITIONAL TERMS & CONDITIONS

1. Purpose: Through this RFP, Genesee County (“the County”) is soliciting

proposals from qualified firms who can provide Poll Worker Management Software.

2. Issuing Office: This RFP is issued by the Genesee County Purchasing

Department on behalf of the Genesee County Clerk/Register of Deeds. The

contact person is Rita Schubert, Purchasing Manager, Genesee County, 324 S

Saginaw St, Suite 9A, Flint, Michigan 48502, phone (810) 257-3195 and

rschubert@geneseecountymi.gov. Email is the preferred method of contact.

3. Questions & Inquiries: All questions regarding this RFP shall be submitted in

writing and received no later than Wednesday, March 4, 2026, before 3:00 PM

(EST) to the Genesee County Purchasing Department as listed above. E-mail is

the preferred method of contact for all inquiries concerning this RFP, and please

entitle the subject line of your e-mail as follows: Question(s) for RFP 26-476. No

verbal interpretation to any respondent as to the meaning of any requirement

stated in this RFP shall be binding on Genesee County. All responses to questions

regarding this RFP shall be issued in writing and distributed as an addendum by

Genesee County.

4. Addenda: Genesee County reserves the right to amend and provide clarification

of this RFP prior to the date for proposal submission. In such an event, an

addendum will be posted on the Purchasing Department website Genesee County,

MI. Further, all proposers shall acknowledge having seen any and all addendums

issued (1, 2, 3, etc.) on the Signature Page.

5. Proposal Considerations: All costs incurred in the preparation of a response to

this RFP or any costs prior to approval of the contract by Genesee County and

formal notification to the selected proposer will be the responsibility of the

respondent and will not be reimbursed by Genesee County. Proposals should be

prepared simply and economically, providing a straightforward, concise description

of the proposer’s ability to meet the requirements of this RFP.

6. Responsive Proposals: To ensure proper consideration, all proposers are

encouraged to submit a complete response to this RFP using the format outlined

in SECTION 7 - INFORMATION REQUIRED FROM PROPOSERS. In addition, at

least one of the paper proposals must be signed with an original signature of the

official authorized to bind the proposer to its provisions.

5

RFP #26-476

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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