Project Information

Bid Title

Request for Proposals 2026-07 Information Technology Services and Management

Issuing Agency

Palm Beach Metropolitan Planning Organization (MPO)

Location

Florida

Published Date

Apr 27, 2026

Closing Date

May 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposals 2026-07 Information Technology Services and Management

RFS Issue Date: 4/27/2026 4:00 p.m.

RFS Closing Date: 5/19/2026 4:00 p.m.

2026-07 RFP PDF

Apply through DemandStar.

If you have any questions regarding this Request for Proposal, contact Jessica Lopez, the Procurement and Contracts Coordinator, at finance@palmbeachmpo.org .

Attachment Preview

REQUEST FOR PROPOSALS

RFP NO. 2026-07

The Palm Beach Metropolitan Planning Organization (MPO)

is seeking Proposals for:

Information Technology Services and Management

IN ACCORDANCE WITH THE PROVISIONS OF ADA,

THIS DOCUMENT MAY BE REQUESTED IN AN ALTERNATE FORMAT

City of Boca Raton Council Member Yvette Drucker, MPO Governing Board Chair

Valerie Neilson, Executive Director

Palm Beach Metropolitan Planning Organization

301 Datura Street

West Palm Beach, FL 33401

DATE ISSUED: April 27, 2026

CLOSING DATE AND TIME: May 19, 2026, 4:00 pm EST

1

TABLE OF CONTENTS

TABLE OF CONTENTS................................................................................................................2

Introduction .......................................................................................................................3

1.1 Issuing office .........................................................................................................3

1.2 Purpose of the Project ...........................................................................................3

1.3 Period of Contract .................................................................................................3

1.4 Contact Person......................................................................................................3

1.5 Timetable...............................................................................................................4

1.6 Entering Proposals ................................................................................................5

1.7 Additional Information / Amendment(s) .................................................................5

SECTION 2 – TERMS AND CONDITIONS ..................................................................................6

2.1 Proposal Guarantee ..............................................................................................6

2.2 Modified Proposals ................................................................................................6

2.3 Withdrawal of Proposals........................................................................................6

2.4 Late Proposals, Late Modified Proposals ..............................................................6

2.5 RFP Postponement / Cancellation ........................................................................6

2.6 Costs Incurred by Respondents ............................................................................6

2.7 Proprietary / Confidential Information ....................................................................7

2.8 Negotiations ..........................................................................................................7

2.9 Right to Protest......................................................................................................7

2.10 Title VI, Equal Opportuntity Employment, and Nondiscrimination ......................... 8

2.11 Rules; Regulations; Licensing Requirements........................................................8

2.12 Federal Debarment ...............................................................................................8

2.13 Responsive Proposals...........................................................................................9

2.14 Exceptions to the RFP...........................................................................................9

2.15 MPO’s Exclusive Rights ......................................................................................10

2.16 Selection Process................................................................................................10

2.17 Evaluation Criteria ...............................................................................................10

2.18 Award of Contract................................................................................................11

2.19 Standard Contract Provisions..............................................................................11

2.20 Commencement Of Work ....................................................................................13

2.21 Insurance Requirements .....................................................................................13

2.22 Scrutinized Companies .......................................................................................14

2.23 Authorized Signature ...........................................................................................14

2.24 Organizational IT Environment Summary............................................................15

SECTION 3 - PROPOSAL REQUIREMENTS ............................................................................16

3.1 Proposal Format ..................................................................................................16

3.2 Required Content ................................................................................................16

SECTION 4 – DOCUMENTS TO BE SUBMITTED ....................................................................18

SECTION 5 – ATTACHMENTS ..................................................................................................20

2

INTRODUCTION

1.1 ISSUING OFFICE

This Request for Proposal (RFP) is issued by the Palm Beach Metropolitan Planning Organization

(hereinafter referred to as “MPO”). The MPO is the sole point of contact concerning this RFP. All

communications regarding this RFP must be done through the Contact Person for the MPO (See

Section 1.4). The procurement standards governing this RFP can be found on the MPO website

at www.PalmBeachMPO.org/Business

The Palm Beach MPO is a federally mandated public agency that works with partners across

Palm Beach County, Florida, and the United States to plan, prioritize, and fund the transportation

system.

1.2 PURPOSE OF THE PROJECT

The MPO seeks to retain a qualified consultant team (hereinafter referred to as “Respondent”,

“Consultant” or “Contractor”) to provide Information Technology Services and Management

including on-site support.

1.3 PERIOD OF CONTRACT

The proposed effective date of this Contract is August 1, 2026. The MPO anticipates the contract

resulting from this solicitation will continue for a period of three (3) years from the effective date,

expiring July 30, 2029. Three (3) additional twelve (12) month renewal option(s) may be offered

at the MPO’s sole discretion.

1.4 CONTACT PERSON

The MPO Contact Person for this RFP is Jessica Lopez, Procurement and Contracts Coordinator,

(561) 725-0821, e-mail address: Finance@PalmBeachMPO.org.

Any questions, explanations, or other requests desired by Proposer(s) regarding this RFP must

be made in writing to the Contact Person via e-mail or U.S. Mail no later than the date specified

and to the address listed in the RFP Timetable (Section 1.4). The request must contain the

Respondent’s name, address, phone number, and e-mail address.

Respondents are advised that from the date of release of this RFP until award of the contract, no

contact with MPO staff concerning this RFP is permitted, except as authorized by the Contact

Person designated herein.

The MPO’s office hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding holidays.

Remainder of page intentionally left blank.

3

1.5 TIMETABLE

The anticipated schedule and deadline for the RFP and Contract approval are as follows:

Activity

RFP available for download

Date

4/27/2026

Time

4:00 p.m.

Location

www.PalmBeachMPO.org/Business

and

www.DemandStar.com

Question submittal deadline

5/7/2026

4:00 p.m.

Submit via e-mail to

finance@PalmBeachMPO.org

Response to questions and RFP

amendments (if any) available

for download

5/8/2026

4:00 p.m.

www.PalmBeachMPO.org/Business

and

www.DemandStar.com

Deadline for receipt of

proposals

5/19/2026 4:00 p.m.

www.DemandStar.com or

Palm Beach MPO

301 Datura Street

West Palm Beach, FL 33401

Public Opening of Sealed

Proposals

5/20/2026

10:00 a.m.

Virtual meeting via Zoom available at

www.PalmBeachMPO.org

Selection Committee Meeting

Posting of Short List

(If applicable)

Oral Presentations

(if necessary)

5/28/2026

10:00 a.m.

Virtual meeting via Zoom available at

www.PalmBeachMPO.org

6/2/2026

4:00 pm

www.PalmBeachMPO.org/Business

and

www.DemandStar.com

6/5/2026

2:00 pm

Virtual meeting via Zoom available at

www.PalmBeachMPO.org

NOTE: The MPO reserves the right to alter the above activities, places and/or times at the MPO’s

sole discretion.

Remainder of page intentionally left blank.

4

1.6 ENTERING PROPOSALS

All proposals must be submitted by 4:00 p.m. on May 19, 2026.

The submission of a proposal by a Respondent will be considered by the MPO as constituting a

legal offer by the Respondent to perform the required services identified therein. Respondents

can choose one of the following options for submittal:

1. Respondents may submit electronically via DemandStar at www.DemandStar.com. The

Proposal package, including all signed/authorized/notarized forms, can be uploaded through

the DemandStar website. The RFP will be available under the Palm Beach Metropolitan

Planning Organization name.

2. Respondents may submit Proposals in person. Please see instructions below.

3. Respondents may submit Proposals by mail. The MPO cannot be held liable for documents

that become lost, misplaced, or delayed by any and all delivery services including, but not

limited to, USPS, FedEx, UPS, etc. Please see instructions below.

In person/mail submittal instructions: Respondents submitting Hard/paper copies of the Proposal

must submit in a package with an unbroken seal, including all signed/authorized/notarized forms.

All Proposals should be formatted to print on letter size paper with arial type in 11 or 12 pt. text.

Any proposal materials submitted unsealed are not eligible for consideration. In person or mail

submittals must be addressed and delivered to the Contact Person:

Palm Beach MPO c/o Jessica Lopez

301 Datura St.

West Palm Beach, FL 33401

1.7 ADDITIONAL INFORMATION / AMENDMENT(S)

Changes to this RFP, when deemed necessary by the MPO, will be completed only by written

Amendment(s) issued no later than the date specified in the RFP Timetable (Section 1.5).

Respondents should not rely on any representations, statements or explanations other than those

made in the RFP or in any Amendment to this RFP. In the case of any apparent conflict between

the RFP and any Amendment issued, the latest Amendment issued shall prevail.

As they are issued, all Amendments to solicitations will be posted under the applicable solicitation

on www.PalmBeachMPO.org/Business. It is the sole responsibility of the Respondent to routinely

check for any Amendments prior to the Deadline for receipt of Proposals. The MPO shall not be

responsible for the completeness of any RFP package not downloaded directly from the MPO

website or www.DemandStar.com.

It is the Respondent’s sole responsibility to assure receipt of all Amendments. The Respondent

should verify with the designated Contact Person (Section 1.4) prior to submitting a Proposal that

all Amendments have been received. Respondents are required to acknowledge the receipt of all

Amendments by submitting the Amendment Acknowledgement Form as part of their proposal.

The Amendment Acknowledgement Form will be attached to the amendment documentation

posted to the website.

The MPO shall not be responsible for the completeness of any RFP package not downloaded

directly from the MPO website or www.DemandStar.com.

5

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541513Computer Facilities Management Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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