Project Information

Bid Title

2026 Hot Meals for Community Meetings

Issuing Agency

Housing Authority of the City of Pittsburgh

Location

Pennsylvania

Published Date

Jan 9, 2026

Closing Date

Jan 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

3 Quote Bid#3QB

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

2026 Hot Meals for Community Meetings

3 Quote Bid#3QB

OPEN

The Housing Authority of the City of Pittsburgh is in search of an individual or business that can provide monthly hot meals for community meetings that will take place from March – December 2026.

Issue Date:

Jan 8, 2026 10:00 am

Meeting Date:

N/A

Deadline Date:

Jan 20, 2026 10:00 am

Procurement Documents

Add all files

Jan 8, 2026

Jan 8, 2026

3QB - 2026 Hot Meals for Community Meetings

Add to download bag

Attachment Preview

Quote Request

2026 Hot Meals for Community Meetings – March to December

Quotes due January 20, 2026, at 10:00 A.M.

Email Quotes to Kathleen.Obringer@hacp.org

Scope of Work

Community Meetings – March – December 2026

The Housing Authority of the City of Pittsburgh is in search of an individual or business that can provide

catered meals for meetings, which will be held monthly from March – December 2026. Our Meetings

will be held at various High-Rise Buildings, Communities or HACP Headquarters (7th Floor), 412

Boulevard of the Allies, Pittsburgh, PA 15219. Location will be provided in advance of the meetings

Caterer Obligations:

• The caterer must present a clean and professional appearance, especially when working directly with

HACP staff and residents.

• The caterer must present and confirm the menu items before delivery of meals.

Meals are to be delivered and set up at least one (1) hour before meeting starts:

• Examples of a meal include: two (2) meats or main entrees, two (2) sides, salad, dessert,

regular and diet beverages, water, rolls/bread and butter, condiments, paper products to

include tablecloths for food table, plastic utensils, serving utensils and ice or Boxed Meals to

include sandwich, chips, cookie, fruit and water.

• The provider will be given the date and location of meetings at least two (2) weeks prior to the event.

• There will be an estimate of ten (10) meetings during 2026, and the caterer should plan for an

estimated 40 meals per meeting/month = estimated total 400 meals).

• The provider will coordinate services with assigned HACP staff members and must communicate

with staff to coordinate the menu for each meeting.

• Vendor to submit original invoice immediately after each meeting - with delivery acceptance

signature.

Estimated Ten (10) Meetings Total

Invoices should include Price Per Meal cost and Set Up/Delivery Fee

For more information or questions, please contact Kathleen Obringer

at (412) 643-2776 or Kathleen.Obringer@hacp.org

Quote Request

2026 Hot Meals for Community Meetings – March to December

Quotes due January 20, 2026, at 10:00 A.M.

No. of

People

Price Per Meal

Set Up/Delivery Fee

Per Meeting

Total Price Per Meeting

(No. of People X Price Per Meal)

+ Set Up/Delivery Fee Per Meeting

40 $

$

$

GRAND TOTAL

(Total Price Per Meeting X 10 Total Estimated Meetings)

$

Total Cost: $

Total Cost: $

(in words)

Contract award will be based on the lowest responsive and responsible bid amount

(Please print clearly)

Company Name:

Address:

Signature:

Print Name:

Phone Number:

Email:

(of company)

(of person signing)

Fax:

For more information or questions, please contact Kathleen Obringer

at (412) 643-2776 or Kathleen.Obringer@hacp.org

Commodity Codes

• NAICS 721110Hotels (except Casino Hotels) and Motels
• NAICS 722310Food Service Contractors
• NAICS 722320Caterers

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.