Project Information

Bid Title

MM - Town Hall Auditorium Painting Bid

Issuing Agency

Town of Wareham

Location

Massachusetts

Published Date

Nov 5, 2025

Closing Date

Nov 25, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	MM - Town Hall Auditorium Painting Bid
Category:	2025 Bids
Status:	Open

Publication Date/Time: 11/5/2025 3:30 PM Closing Date/Time: 11/25/2025 10:00 AM Related Documents: TH Auditorium Painting Round 2 TH Auditorium Prevailing Wage

Attachment Preview

TOWN OF WAREHAM

Municipal Maintenance Department

95 Charge Pond Rd

Wareham, MA 02571

508-295-5300

INVITATION FOR BID: Wareham Town Hall Auditorium Painting

Required Submission Date: 11/25/2025 10:00am

Late submissions will be rejected

Deliver Submission To: Municipal Maintenance, 95 Charge Pond Rd, Wareham, MA 02571

Sealed Envelope Marked: “Wareham Town Hall Auditorium Painting”

Last Day for Questions: 11/14/2025

To: redwards@wareham.gov

Pre-bid Conference: MANDITORY to attend the following pre-bid conference walkthrough:

Thursday 11/13/2025 at 9am

Wareham Memorial Town Hall auditorium

54 Marion Rd, Wareham, MA 02571

**Bidders who signed in and attended a prior walkthrough for this project are considered

prequalified and are not required to attend the upcoming walkthrough.**

Charges for Bid Documents: None

Bid Bond: N/A

Performance Bond: N/A

Payment Bond: N/A

OSHA Certification: Required

Prevailing Wage: Required

MassDOT Pre-Qualification: No

IFB: Wareham Town Hall Auditorium Painting

TOWN OF WAREHAM

Legal Notice to Bidders

INVITATION TO BID

SEALED BIDS for painting of the Wareham Town Hall auditorium shall be received at the Wareham Municipal Maintenance

Office, 95 Charge Pond Rd, Wareham, MA 02571, until 10:00 a.m. on Tuesday, November 25, 2025 and at that time and place be

publicly opened and read. Phone calls, telegrams, postmarks, etc. shall not be considered. Bids not submitted on original bid forms

shall be deemed non-responsive. Bid submissions must be made in a sealed envelope clearly marked “Wareham Town Hall

Auditorium Painting” The Town of Wareham assumes no liability for bids mistakenly opened due to improperly envelopes and will

return same to bidder without notice.

The Town of Wareham reserves the right to reject any and all bids, in whole or in part, and to make awards in a manner deemed in

the best interest of the Town as provided by M.G.L.

The Town of Wareham is an Equal Opportunity Employer. Bids from Woman/Minority Business Enterprises are strongly

encouraged.

IFB: Wareham Town Hall Auditorium Painting

SUBMISSION REQUIREMENTS

A. The bid must be submitted on the original bid form.

1.) The bid may be withdrawn or amended without prejudice between the time of submission and the time of opening.

2.) All bid amounts will be considered firm and may not be withdrawn for a period of no less than thirty (30) days from

the date of opening, unless stated otherwise.

B. Bid submissions shall be made in a sealed envelope clearly marked "Wareham Town Hall Auditorium Painting”. In the

event that Municipal Maintenance is closed due to any reason, including but not limited to inclement weather, this bid will

be opened at the same time and place on the next week day that Municipal Maintenance is in operation. The Town of

Wareham assumes no liability for bids mistakenly opened due to improperly labeled envelopes and will return same to

bidder without notice.

C. In an effort to promote greater use of recycled and environmentally preferable products and minimize waste, it is suggested

that all bids submitted comply with the following guidelines:

1.) All copies should be printed double sided.

2.) All submittals and copies should be printed on recycled paper with a minimum of 20% post-consumer content.

3.) All proposals and copies should minimize or eliminate the use of non-recyclable, or re-usable materials, such as plastic

report covers, plastic dividers, vinyl sleeves and GBC binding. Three ringed binders, glued materials, paper clips and

staples are acceptable.

4.) Vendors should submit materials in a format, which allows for easy removal and recycling of paper materials.

5.) Vendors are encouraged to use other products, which contain reduced content in their bid documents. Such products

may include, but are not limited to, folders, binders, paper clips, diskettes, envelopes, boxes, etc.

6.) Unnecessary samples, attachments or documents not specifically requested, should not be submitted. Bidders should

avoid superfluous use of paper, such as separate title sheets or chapter dividers.

D. Where the word "signed" appears, it refers to the hand written signature of the individual authorized to execute the

contract. Bids "signed" by any way other than described here will be considered non-responsive.

E. Use of the corporate seal is required only when applicable and available.

F. Certificates of insurance must be submitted by the apparent low bidder within ten (10) business days of the request from

the Town (Also see Section VII, “Insurance”).

G. Signed (and sealed when applicable) certification that the bidder has not colluded with any other party in the preparation

and submission of his/her bid.

H. Bidder’s certification regarding payment of prevailing wages (attached).

H. Signed (and sealed when applicable) certificate of indemnification to save harmless the Town of Wareham for all damages

to life and property due to his/her negligence or that of his/her subcontractors, etc. during the term of this contract (use

form attached).

J. Signed (and sealed when applicable) certification that the bidder has paid all State taxes due (use form attached).

K. Signed and sealed certification of vote (for use by Corporations). Bidders may submit their own certificate of corporate

vote.

L. Certification of OSHA training by bidder.

M. All questions pertaining to this bid shall be submitted to redwards@wareham.gov by November 14, 2025

IFB: Wareham Town Hall Auditorium Painting

N. Any posted addendums must be signed.

O. Attendance at one of the two pre-bid conference located at Wareham Memorial Town Hall Auditorium, 54 Marion Rd,

Wareham, MA 02571 is required.

Thursday 11/13/25 9am

P. At least 3 other municipalities with contact information as references are required. Please provide the project information,

contract amount, and contact information for a reference check.

I. CONTRACT DOCUMENT

The contract documents will consist of all bid forms as attached hereto. In addition, the following documents will be included:

1.

All submissions required by Sect. I 'Submissions'

2.

Any IFB addendum

3.

Notification of Award

4.

Any other documents by mutual agreement of the Town and successful bidder

II. TERM OF CONTRACT

A. TIME IS OF THE ESSENCE.

B. It is anticipated that this bid will be awarded within 7 days after the bid opening.

C. One contract will be awarded.

D. The successful bidder agrees to execute a contract with the Town of Wareham and provide insurance documents and any

bonds required within ten (10) days after notification of award, unless stated otherwise. Failure or refusal to comply with

this requirement may result in withdrawal of the bid award. In the event of bid award withdrawal, the Town reserves the

right to issue a new Invitation to Bid or award to the second low responsive and responsible bidder.

E. This contract shall be in effect for the remainder of fiscal year commencing December 1, 2025 through June 30, 2026.

III. EVALUATION CRITERIA

The successful bid will be the bid providing the "best price" (see "Price Evaluation" below) chosen from all bids considered to

be responsive and responsible. The Town retains the right to waive minor informalities.

A

A RESPONSIVE bid meets all of the following criteria:

1. Answers all questions as required by this bid documents. Includes all forms and certifications required by

Section. I "Submission Requirements"

2. Includes proper bid deposit.

B. A RESPONSIBLE bidder meets all of the following criteria:

1. Has sold, delivered, and applied the specified items for no less than three (3) years

2. Provides, at the request of the Purchasing Administrator, no less than three (3) favorable references of

previous work of similar scope and size.

3. Demonstrates the ability to work within the term of the contract as described in Section III above.

4. It is the intention of this Public Agency not to award a contract for this work under this or any other proposal

if the bidder cannot furnish satisfactory evidence that he has the ability and experience to perform this class of

work and that he has sufficient capital and equipment to enable him to prosecute the work successfully and to

complete it within the time named in the contract; and the Public Agency reserves the right to reject this or

any other proposal or to award the contract as is deemed to be in the best interest of said Public Agency.

IFB: Wareham Town Hall Auditorium Painting

5. Must possess quality work ethics

IV. PRICE EVALUATION

Quoted prices are guaranteed to be fixed for the term of this contract.

A. Discounts based on time of payment shall not be considered.

B. No additional cost shall be added for delivery.

C. ‘Best Price’ will be based on the lowest total price offered by a responsive and responsible bidder.

V. INSURANCE

A. Commercial General Liability Insurance - Contractor is to maintain Casualty Insurance as follows:

Commercial General Liability Insurance with an insurance company qualified to do business in the Commonwealth of

Massachusetts and acceptable to the Town, providing a limit of liability of not less than $1,000,000 per occurrence and general

aggregate. Such insurance is to include the following extension of coverage.

1.) Contractual Liability - $1,000,000 per occurrence

2.) Premises Operation Liability - $1,000,000 per occurrence

3.) Independent Contractors Liability - $1,000,000 per occurrence

4.) Explosion, Collapse and Underground Property Damage - $1,000,000 per occurrence

5.) Personal Liability - $1,000,000 per occurrence

6.) Products Liability - $1,000,000 per occurrence

B.Automobile Liability Insurance with an Insurance Company qualified to do business in the Commonwealth of Massachusetts

and acceptable to the Town providing a limit of liability not less than those specified below. Such insurance is to include claims

arising out of vehicles owned by contractor, hired by contractor, or owned by others acting on behalf of or under the direction

of the contractor.

1.) Bodily Injury Liability of not less than $500,000 per accident, bodily injury and property damage combined

C. Workmen's Compensation Insurance - The contractor shall furnish the Town with certificates of insurance showing that all

his/her employees who shall be connected with this work are protected under Workmen's Compensation Insurance Policies.

1.) Coverage A – Massachusetts

2.) Coverage B - $500,000 per insuring agreement

D.Prior to the commencement of the work, contractor will cause to be delivered to the Procurement Office, Town of Wareham

Certificates of Insurance evidencing the foregoing. The Certificates of Insurance are to provide that the Town of Wareham in

care of its Procurement Officer shall be given at least 30 days’ advance notice of cancellation, intent not to renew, or material

change in coverage.

E. Bidder hereby agrees to save and hold the Town of Wareham, its agents, servants, and employees, Harmless from any and all

claims arising out of the activities of contractor, its agents, servants, employees, and invitee or subcontractors.

F. The Town of Wareham is to be included as an additional insured under contractor’s policies of general liability insurance for

claims arising out of the activities of the contractor, or anyone acting in conjunction with the contractor.

VI. AFFIRMATIVE ACTION

IFB: Wareham Town Hall Auditorium Painting

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