Project Information

Bid Title

ITB 6917 Septic System Installation Keefauver Farm Park

Issuing Agency

City of Johnson City

Location

Tennessee

Published Date

Jul 7, 2026

Closing Date

Jul 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Submittals due by July 21, 2026 at 10:00 AM

Pre-bid site visit is mandatory – coordinate with April Norris; anorris@johnsoncitytn.org; 423-434-5807
Attached Document :


ITB 6917 - Septic System Installation Keefauver Farm Park.pdf

Attachment Preview

INVITATION TO BID

CITY OF JOHNSON CITY, TENNESSEE

WWW.JOHNSONCITYTN.ORG/PURCHASING

PURCHASING DEPARTMENT

423/975-2711

Bid Name / Number

Due Day / Date / Time

Bid Location / Mail Address

Bid Contact / Telephone

Bid Issue Date

Project location

FOB

Payment Terms

Septic System Installation Keefauver Farm Park / #6917

Tuesday / July 21, 2026 / 10:00 AM ET (at which time it will be opened publicly)

Johnson City Purchasing Department, Debbie Dillon-Director,

209 Water Street, Johnson City, TN 37601

April Norris; anorris@johnsoncitytn.org 423.434.5807 or purchasing@johnsoncitytn.org

July 2, 2026

Keefauver Farm Park, 632 Hales Chapel Road, Johnson City, Tennessee 37615

Destination, freight prepaid and allowed - Johnson City, TN

As per bid

Bidder is responsible for completing the remaining portion of this bid document

DESCRIPTION

Provide all labor, materials, equipment and supplies as necessary to complete the Septic System Installation

as per these bid documents.

Lump Sum Base Bid:

$__________________________

+$50,000 contingency

$__________________________

TOTAL BID:

$__________________________

Mandatory pre-bid site visit per attached

Proposed project schedule (this may be an award consideration): ___________________________________

Contractor’s envelope requirements apply per attached

Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.

Join Zoom Meeting: ITB# 6917 - SEPTIC SYSTEM INSTALLATION AT KEEFAUVER FARM PARK

VIRTUAL BID OPENING; Meeting ID: 843 6127 7626; Passcode: 393329.

If you do not have access to a webcam, or you have no audio with your system, you may call this number to

join: (646) 518-9805. Any issues accessing the zoom web meeting please call 423.975.2711 for direct

assistance.

Bidder’s Reminder: ● Bid to be signed by authorized company representative; ● Verify prices, extensions and total as correct

By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation

General Terms & Conditions and the City’s Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other

Parties and the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #16 & #19)

contained in this bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid,

each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,

under penalty of perjury, that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. § 12-12-106 & T.C.A. § 12-4-119.

SUBMITTAL INSTRUCTIONS:

Place signed bid response in a sealed

envelope plainly identified on the outside with

vendor name and bid name and number.

Vendor responsible for delivery to Johnson

City Purchasing Dept., Debbie Dillon- Director,

209 Water Street, Johnson City, TN 37601 on or

before the bid opening date and time.

Firm Name____________________________________________

By________________________________________________

PRINTED & SIGNED

Address______________________________________________

________________________________________________

Telephone_____________________________________________

E-Mail________________________________________________

THIS SHEET MUST BE SIGNED AND RETURNED WITH BID TO BE VALID

ITB# 6917– Septic System Installation – Keefauver Farm Park

BIDDERS INSTRUCTIONS

1. PROJECT TIMEFRAME

Contractor must specify anticipated completion timeframe. Completion date for this project is

requested ASAP. This may be an award consideration.

2. JOBSITE CONDITIONS

Jobsite shall be kept clean and orderly. Any debris removal shall be disposed of in a legal

manner.

3. LICENSES, FEES, PERMITS

The Contractor is responsible for furnishing the proper licenses, fees, and permits required by

law to do business in the City of Johnson City in completion of the requirements stated herein.

All work shall be done in accordance with the latest building codes, state and federal laws

relative to this project.

4. CONTRACTOR PERFORMANCE

These specifications are not intended to be complete in every detail. Therefore, the Contractor

is expected to perform all work in a professional workmanlike manner in accordance with all

applicable City, State and Federal codes and regulations.

5. INSURANCE

The attached Insurance Checklist (which includes a section for the Insurance agent to fill-out)

and General Contract Form shall be completed and returned with the bid package. Successful

vendor shall provide certificate of insurance, as specified, prior to contract release by

Purchasing.

6. DRUG FREE WORKPLACE

All bidders must execute the enclosed Drug Free Workplace Affidavit to verify compliance

with TCA 50-9-113 and return same with bid response. Failure to comply with this

requirement will declare that bid non-responsive.

SECTION I – PURPOSE OF THE DRUG & ALCOHOL TESTING PROGRAM

The City of Johnson City recognizes its responsibility to provide safe and efficient operations

for our employees, our citizens and the general public. Our commitment to provide safe and

efficient operations is shown by the implementation of programs and procedures which ensure

compliance with appropriate safety measures, as well as the letter and intent of all applicable

laws and regulations. There is sufficient evidence to conclude that the use of illegal

drug/alcohol; drug/alcohol dependence and drug/alcohol abuse seriously impairs an

employee’s performance and general physical and mental health. The illegal possession and

use of drugs, alcohol and/or narcotics by employees of the City is a crime in this jurisdiction

and is clearly unacceptable. Therefore, the City of Johnson City has adopted this written policy

to ensure an employee’s fitness for duty as a condition of employment; to ensure the drug tests

and alcohol tests are conducted on safety-sensitive positions in the categories of: pre-

employment, random testing, suspicion testing, and return-to-duty testing.

To comply with TCA Title 50 Chapter 9 Part 1, all bidders and/or those proposing to do service

with the City must have a testing program of the same or better than the requirements of the

City of Johnson City.

7. STATE CONTRACTORS LICENSE

Bidder must be a licensed contractor in the State of Tennessee, as required by the Contractor's

Licensing Act of 1994, State of Tennessee. The attached “Contractors Envelope Form” must

be completed and attached to the outermost bid submittal envelope. A copy of Bidder’s State

Contractor’s License shall be included with bid package.

8. ADDENDA

In the event it becomes necessary to revise any part of this bid, addenda will be issued to all

known interested parties and posted on the City’s website. It’s the bidder’s responsibility to

check prior to submitting. Any verbal communications are not be binding.

9. REQUIREMENTS FOR BIDS, REQUEST FOR PROPOSALS AND CONTRACTS

This Proposal, and any response to it, includes the City’s “Requirements for Bids, Requests

for Proposals, and Contracts, etc.” and the “Sealed Solicitation General Terms and Conditions”

attached hereto and set forth herein as if verbatim.

10. LICENSES, FEES AND PERMITS

The Contractor is responsible for furnishing the proper licenses, fees, and permits required by

law to do business in the City of Johnson City in completion of the requirements stated herein.

All work shall be done in accordance with the latest building codes, state and federal laws

relative to this project.

11. PROJECT SECURITIES

Bid Bond - Each bid shall be accompanied by a bid bond in the amount of not less than five

percent (5%) of total proposed amount. Bond shall be issued by a surety company licensed to

do business in the State of Tennessee. This bond is required as a guarantee that, if the bid is

accepted, a contract will be entered into and the performance thereof duly secured by an

approved performance and payment bond. If the successful vendor fails to execute required

contracts, the security will be forfeited. Bonds submitted by unsuccessful vendors can be

returned upon request after award of the contract.

The successful vendor will be required to furnish a Performance and Payment Bond in the

amount of one hundred percent (100%) of the contract price. Bond shall be issued by a surety

company licensed to do business in the State of Tennessee. Performance bonds must be filed

with the purchasing department within ten (10) working days after the contract has been issued.

In the event that the successful vendor fails to furnish payment and performance bonds and

execute a contract within the time period allowed, the bid bond deposit of the bidder shall be

retained by the city as liquidated damages and not as a penalty.

12. BID SUBMITTALS

• Contractor’s Envelope Form attached to outer most envelope

• Bid cover sheet, completed and signed.

• 5% Bid Bond

• Completed Insurance checklist and General Insurance Appendix forms

• Any addenda’s issued

• Copy of Tennessee State Contractor’s License

• Similar project references

• Drug Free Workplace Affidavit

PROJECT SPECIFICATIONS

ITB# 6917 - Sep�c System Installa�on -Keefauver Farm Park

I. PROJECT DESCRIPTION

A. The City of Johnson City is seeking qualified licensed contractors to provide all labor, supervision, materials,

equipment, permits, tes�ng, safety measures, disposal, and related services necessary to construct a fully

opera�onal sep�c system for Keefauver Farm Park.

B. The project generally consists of:

1. Large subsurface sep�c sewage disposal system

2. Tank and pump systems

3. Low pressure pipe dispersal systems

4. Grading and site restora�ons

5. Electrical power and control systems

6. $50,000 Allowance for rock removal/replacement

C. The work shall be completed in accordance with:

1. TDEC Permit dated January 30, 2026

2. Approved engineered sep�c system plans by Innova�ve Wastewater Solu�ons

3. Terms & Condi�ons within this document

4. Applicable state and local regula�ons

II. PROJECT INFORMATION

A. Owner

1. City of Johnson City, Tennessee

2. April Norris anorris@johnsoncitytn.org 423-434-5807

B. Loca�on

1. Keefauver Farm Park, 632 Hales Chapel Road, Johnson City, Tennessee 37615

2. Washington County, Tennessee jurisdic�on

C. Permit

1. The system has been permited by the Tennessee Department of Environment and Conserva�on (TDEC) as:

a. Large System Installa�on

b. Low Pressure Pipe (LPP) System

c. Extra High Intensity Establishment

d. Amphitheater/Event Center Facility

e. Design Flow: 5,000 gallons per day

E. Site Visit & Ques�ons

1. Pre-bid site visit is mandatory – coordinate with April Norris ,Owner’s Representa�ve

2. Bidding cons�tutes acceptance of pre-exis�ng site condi�ons

3. Submit all ques�ons in wri�ng to the Owner’s Representa�ve no later than five (5) business days prior to bid

opening

III. SCOPE OF WORK

A. Work shall include, but is not necessarily limited to:

B. Sep�c System Installa�on

1. Installa�on of sep�c tank systems

2. Installa�on of dosing tank systems

3. Installa�on of effluent pumps and controls

4. Installa�on of low pressure pipe (LPP) disposal fields

5. Installa�on of distribu�on valve assemblies

6. Installa�on of all piping, fi�ngs, valves, and appurtenances

7. Installa�on of all force mains and distribu�on piping

8. Excava�on, trenching, bedding, and backfill opera�ons

9. Final �e-ins and startup

10. Coordina�on with Owner for electrical service connec�ons

C. Tank & Pump Systems

1. Furnish and install sep�c tanks as specified in the engineered drawings

2. Furnish and install dosing tanks as specified in the engineered drawings

3. Install pump systems, floats, controls, alarms, and associated piping

4. Install control panels and electrical

5. Ensure all tanks are water�ght and installed to the manufacturer's specifica�ons

6. Provide an�-flota�on measures where required

7. Install all risers, lids, and access components required for maintenance access

D. Low-Pressure Pipe (LPP) Dispersal Field

1. Install a low-pressure pipe dispersal system in accordance with TDEC-approved plans

2. Install all trenches, manifolds, pressure piping, and distribu�on assemblies

3. Maintain required eleva�ons and trench spacing

4. Install all pressure heads, valves, and distribu�on controls

5. Install all aggregate, geotex�le materials, and related components required by design

6. Protect exis�ng site condi�ons during installa�on

E. Grading & Site Restora�on

1. Grade all disturbed areas following installa�on

2. Stabilize disturbed soils

3. Remove construc�on debris and excess materials

4. Restore disturbed areas to pre-construc�on condi�on or beter

F. Electrical

1. Install pump control panels and connect all sep�c system components internal to the system

2. Install electrical power to all systems, beginning with the circuit breaker and wiring from the nearby

restroom/pavilion building

3. Provide all low-voltage and control wiring associated with the sep�c system equipment

4. Coordinate startup and tes�ng of pumps and controls

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238910Site Preparation Contractors
• NAICS 562991Septic Tank and Related Services

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