Project Information

Bid Title

REQUEST FOR PROPOSAL FOR A RENTAL ASSISTANCE DEMONSTRATION (RAD) PHYSICAL CONDITION ASSESSMENT SERVICES (RPCA)

Issuing Agency

City of San Buenaventura

Location

California

Published Date

Dec 4, 2025

Closing Date

Dec 29, 2025

Government Level

State & Local

Status

Closed

Original Source

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Project Description

REQUEST FOR PROPOSAL FOR A RENTAL ASSISTANCE DEMONSTRATION (RAD) PHYSICAL CONDITION ASSESSMENT SERVICES (RPCA)

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Request for Proposals

November 24, 2025

For a Rental Assistance Demonstration (RAD) Physical Condition Assessment Services

(RPCA) for Multi-Family Scattered Sites and Multiple Units conversion project within City of

Ventura.

By Homecomings, Inc.

Nonprofit affiliate of the Housing Authority of the City of San Buenaventura

Submittal Deadline December 29, 2025, at 4:00PM Pacific Standard Time

All questions regarding this RFP must be submitted via email to:

MARIO WASHINGTON

Project Manager

mwashington@venturahousing.org

The responsibility for submitting a response to this RFP at the Offices of the Homecomings, Inc.,

(the “Owner”) on or before the stated time and date will be solely and strictly the responsibility of

the Offeror. Homecomings, Inc., will in no way be responsible for delays caused by the United

States Mail delivery or caused by any other occurrence.

All submissions must be received by 4:00 P.M. on December 29, 2025. If the submission is

late or lacking information in the required format or in the number of copies required, that

firm will be considered “Non-Responsive” and will be eliminated from consideration.

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Table of Contents

Introduction and Purpose

Overview

Project Description

Scope of Services

Qualifications

Insurance Requirements

Timeline

Section 3 WMBE Criteria

Evaluation Criteria

Pricing

Property Addresses Exhibit "A"

Property Addresses Exhibit "B"

Attachment 1

Attachment 2

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Introduction and Purpose

Homecomings, Inc., invites qualified professionals to submit proposals for the completion of a

Department of Housing and Urban Development (HUD) Rental Assistance Demonstration (RAD)

Physical Condition Assessment and CNA e-Tool 3.2, as required by RAD PIH Notice 2019-23 REV

4 for the following address of the properties: see Exhibit “A”.

The Properties are federally assisted under the public housing program and will obligate the ultimate

awardee not to discriminate in employment practices and otherwise to adhere to applicable federal

requirements. Minority and women-owned businesses are encouraged to respond. Homecomings,

Inc., reserves the right to retain all proposal packages submitted and use any idea in a package

regardless of whether the package is selected. Homecomings, Inc. reserves the right to waive

irregularities and to reject any and all proposals.

Project Description Information

Homecomings, Inc., Nonprofit affiliate of the Housing Authority of the City of San Buenaventura

(HACSB) proposes to rehabilitate the remaining Public Housing scattered site properties in AMP 4

and AMP 5 by requesting permission from the U.S. Department of Housing and Urban Development

(HUD) Rental Assistance Demonstration (RAD) RAD application and approval process.

The project is comprised of eight (8) scattered site multi-family apartments and four (4) scattered

site quadplexes with a total of 148 units. The unit-mix for the multi-family apartments consists of

one, two, three and four-bedroom units, and the quadplexes have one, and three-bedroom units. All

twelve (12) sites will be a part of the RAD conversion. Homecomings, Inc. will request the RAD

blend program, which will permit Project-based vouchers at 90% for the units using the HUD Fair

Market Rents (FMR) and allow the other 10% for the RAD voucher units.

Homecomings, Inc., is anticipating RAD approval by the end of third quarter of 2026. Homecomings,

Inc., plans to apply to the California Debt Limit Allocation Committee (CDLAC) tax credit program

under a to-be-formed limited partner. The restricted units will be between 30% and 80% of the area

median income (AMI). The building types are all within a 10-mile radius from one another. The

project is not anticipating any major ground disturbance during the rehabilitation phase of

construction.

Scope of Services

The RAD Physical Condition Assessment (RPCA) and CNA e-Tool will provide Homecomings,

Inc., with a summary of the critical, immediate, and long-term physical needs of the property. Based

on the physical needs, Homecomings, Inc., will have the necessary data to calculate the initial

deposits and on-going annual deposits to the Reserve for Replacement accounts needed to

preserve the properties for 20 years as required by HUD.

General Requirements. The selected Consultant will follow all inspection and reporting

requirements for the RPCA and e-Tool 3.2 included in the RAD PIH Notice H-2019-09 PIH 2019- 23

HA for housing authorities converting from public housing to Section 8. The RPCA will consider any

Homecomings, Inc., provided repair and replacement scope of work and shall also follow the

Capital Needs Assessment regulations for new construction and rehabilitation of scattered site

projects pertaining to the California Debt Limit Allocation Committee (CDLAC), per section 5212

and 5250 and to the California Tax Credit Allocation Committee (CTCAC), per section

10322(h)(26)(B). The preparation of the RPCA will include the following:

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1. Perform interviews and review existing property documentation with knowledgeable

Homecomings, Inc., staff including building plans, histories, prior assessments,

maintenance records, and Real Estate Assessment Center (REAC) scores to understand

if repairs/replacements have occurred.

2. Identify all development components that will be part of the assessment.

3. Establish a methodology that will sample multiple like-kind buildings, and common areas

such as lobbies, corridors, and community facilities, in accordance with the HUD RAD

program.

The HUD E-tool provides a general list of potential components to be assessed. Generally,

components to be assessed are those for which replacement represents a significant

capital cost eligible for funding from the HUD Capital Fund Grant received by

Homecomings, Inc. The HUD E-tool list is not all inclusive and may not include significant

components that will need assessment and should be included.

4. Perform walks, rough assessment/inspections of the property to ascertain the condition of

the property to include immediate critical and non-critical needs; general code compliance;

expected repair, replacement, and major refurbishment needs; and total estimated cost to

complete such items. The assessor will record the data-on-Data Collection forms for the

following: site, building exterior, building systems, unit, and common areas.

5. Take into consideration the Energy Efficiency and Climate Resiliency factors outlined in

the RAD Supplemental Notice H 2023-08.

6. The Consultant will use the Fannie Mae table of EULs and information provided by

Homecomings, Inc. to determine the Remaining Useful Life of each individual component

and major systems.

7. If the conversion involves a repair or rehabilitation scope, Homecomings, Inc. will provide

the Scope of Work to the Consultant to incorporate into the narrative report and 20-year

Reserve for Replacement Schedule.

The intent of the assessment is to perform a full evaluation based on visual observation of accessible

areas. The assessor is not expected to perform destructive or forensic testing (opening wall cavities,

cutting pipes, etc.) or to enter confined spaces. No destructive testing is to take place without

prior written approval by Homecomings, Inc.

Any deficiencies identified that could have an impact on health and safety will be brought to the

attention of Homecomings, Inc., immediately by written and verbal notification as a matter of ensuring

the safety of residents and Homecomings, Inc., personnel.

The work performed by the Consultant under this solicitation must be in compliance with the

proposed regulations as known at the time of this solicitation. Consultants shall ensure that data

collected under this solicitation includes all information required under the proposed rule.

Stage 1

Upon completion of the inspections, the selected Consultant will provide Homecomings Inc. with a

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draft narrative report and the 20-year Reserve for Replacement Schedules in both paper and

electronic format.

Stage 2

Homecomings, Inc. will review the narrative report and Reserve Schedules and provide requested

changes and feedback to the Consultant. The Consultant will make the requested changes, if

appropriate, and send a final version of both the narrative and Reserve Schedule to Homecomings,

Inc.

Stage 3

The PHA will create the E-Tool within HUD Secure Systems and send it to the Consultant.

Stage 4

The Consultant will load the data into the HUD E-Tool and send it back to Homecomings, Inc.

Stage 5

Homecomings, Inc. will enter the Financial Factors into the E-Tool, validate the E-Tool, export a copy,

and submit the E-Tool to HUD.

The final report of the RPCA narrative and e-Tool version 3.2 shall be in an acceptable format to

HUD for the RAD program. If for any reason the report is not compliant with HUD and the RAD

program regulations, the changes are required to be made by vendor with no additional cost to

Homecomings, Inc.

Qualifications

To be considered qualified to perform the services under the Scope of Work, the Consultant must

have the following qualifications:

1. The RPCA/E-Tool must be completed by a qualified, independent third-party professional

as required by the MAP Guide; and

2. Possess state and local licenses as required; and

3. Must have at least 5 years’ experience performing RAD Physical Condition Assessments

and cost estimates for Homecomings, Inc., demonstrated knowledge of applicable

multifamily building standards and codes; and a working knowledge of commonly used

computer technology and HUD module for the E-Tool version 3.2. (MS Excel, Access,

etc.); and

4. Has previously performed and provided a Capital Needs Assessment for new construction

and rehabilitation scattered site projects that have submitted a funding application to the

California Tax Credit Allocation Committee (CTCAC) or to the California Debt Limit

Allocation Committee (CDLAC) and RAD per each programs regulations.

Insurance Requirements

The Consultant must demonstrate Worker’s Compensation Insurance and at least $1,000,000.00

separately for both casualty and professional liability insurance.

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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