Project Information

Bid Title

UCA-27-014 Parking Permit Decals

Issuing Agency

University of Central Arkansas

Location

Arkansas

Published Date

May 1, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

UCA-27-014

Original Source

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Bid Documents

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Project Description

Bid Number & Description: UCA-27-014 Parking Permit Decals
Opening Date: May 5th, 2026
Opening Time: 10:00 a.m. CST
Buyer: dbabb1@uca.edu
Status: Open
Anticipation to Award Notice:

Attachment Preview

UCA-27-014

INVITATION FOR COMPETATIVE SEALED TERM BID

This is a “Term” bid to be used beginning July 1, 2026 through June 30, 2027 with the option to renew in one year

increments; not to exceed a total of seven (7) consecutive years. The University will order an estimated quantity each

year for the term of the contract and any possible extensions. The quantities stated within are estimated for bidding

purposes only. The University may order more or less as is required during the term of the contract.

The University of Central Arkansas invites you to bid on PARKING PERMIT DECALS for the University

of Central Arkansas located at 201 Donaghey Avenue, Conway, AR.

Date Issued: 04/20/2026

UCA Contact Person: Daryl Babb

Phone Number: 501-450-5029

Fax Number: 501-450-5020

Bid Number: UCA-27-014

Bid Due Date: 05/04/2026

Bid Due Time: 10:00 a.m.

Email: dbabb1@uca.edu

Bid submittals must be properly marked with the Bid Number, bidders return address, phone and fax numbers and

submitted prior to the Due Date and Time listed above. Bids Must Be Submitted In A Sealed Envelope. THIS

PAGE MUST BE SIGNED AND RETURNED WITH THE BID QUOTE.

Company Name:

Address:

Submit Bids To:

Contact Person:

Signature:

Title:

Phone Number:

Fax Number:

Email:

University of Central Arkansas

Attn: Daryl Babb

Purchasing Department

201 Donaghey Ave, Wingo Hall Room 113J

Conway, AR. 72034

Special Terms and Conditions:

1. Bid must include inside delivery and all freight charges to the University of Central Arkansas, 201 Donaghey

Avenue, Conway, AR 72035.

2. The University of Central Arkansas reserves the right to award the item(s) listed on this Invitation for bid

“individually”, by “groups”, “All or None”, or by any other method as deemed in the best interest of the University

of Central Arkansas as determined by the UCA Purchasing Official.

3. Any contract entered into as a result of this Invitation for Bid could be renewed for a total of seven (7)

years, in one (1) year increments. “Pricing” is “Subject to Negotiation” with each renewal period.

4. UCA reserves the right to order a single item or a combination of items during the contract period on an

"As Needed Basis". The award of this contract shall not be construed or interpreted by the vendor that all

items quoted will be ordered in any given contract period. All quantities are estimates only and orders could

be more or less than the quantities stated.

Please Return Pages: 1, 2, & 3

Page 1 of 15

Item

No.

Quantity

(Yearly

Estimates)

University of Central Arkansas

CONWAY, ARKANSAS 72035

INVITATION FOR COMPETITIVE SEALED TERM BID

UCA-27-014

PARKING PERMIT DECAL

UCA-27-014

Unit Price

Extended

Price

1

6900 Repositionable Dry Seal Stickers (peel and stick)

Size: 2.375 x 4.125” – square cut

Front: 2 color front + security foil

Back: 1 color + QR code

Numbering: 1 place on front + prefix

Special Instructions: Insert into polybags----------------- __________ ___________

2

50

Motorcycle Permits

Size 2.5 x 2”

Front: 2 color front

Back: 1 color

Numbering: 1 place on front + prefix --------------------- __________ ___________

3

100

Temporary Hangtags

Size : 3.25 x 6" - round 4 corners

Front: 2 color front - 6 different background tints

Back: 1 color - same on all

Numbering: 1 place on Front + prefix

Special Instructions: shrink wrap in bundles of 200----- __________ ___________

___________

Page 2 of 15

UCA-27-014

Freight & Shipping Charge ------------------------- __________ ___________

Total Cost------------------------------------------------------- _________> ___________

_______> ___________

Page 3 of 15

UCA-27-014

STANDARD TERMS & CONDITIONS

I. GENERAL

1. Parties. As used in these Terms and Conditions, “University” refers to the University of

Central Arkansas that issues a purchase order (PO) or enters into an agreement incorporating

these terms. “Vendor” refers to the party to which a purchase order is issued by the University,

or to a party to another form of agreement with the University.

2. Application. These Terms and Conditions are incorporated by reference in each PO

issued by the University and may be incorporated by reference in a written agreement between

the University and a Vendor. Any terms or conditions included in a PO issued by University or

in a separate written agreement between University and Vendor take precedence over these

Terms and Conditions, unless provided otherwise in such PO or agreement.

3. Debarment and Suspension. Vendor shall not be eligible to contract with the University

for goods or services covered by the Arkansas Procurement Law if Vendor is presently

debarred or suspended pursuant to Ark. Code Ann. § 19-11-245. Vendor shall not be eligible to

contract with the University to provide goods or services that are a “covered transaction” within

the scope of the Federal Acquisition Regulation or similar Federal law if Vendor is presently

disbarred under Federal law. The University may immediately terminate the PO or agreement

if the University determines that Vendor has been disbarred or suspended.

4. No Other Terms Accepted. No additional terms or conditions shall be effective without the

written consent of the University. The University expressly rejects any terms or conditions

proposed or published by Vendor. In the event of a conflict between these Terms and

Conditions and Vendor’s proposed terms, these Terms and Conditions shall control.

II. PURCHASING

1. Prices. In case of errors in extension, unit prices shall govern. Prices shall be firm and not

subject to adjustment or deviation unless specifically approved in writing by the University prior

to delivery.

2. Discounts. All cash discounts offered will be taken if earned.

3. Taxes. The University is not exempt from paying sales or use taxes, except on those items

and /or purchase transactions that are specifically exempted by law. When applicable, sales or

use tax must be itemized on invoices.

4. Shipment. All products to be delivered to the University shall be shipped only FOB Point of

Destination or, in the case of international shipments, delivered to the point of destination

specified by the University, cleared for import and with all applicable duties and taxes paid. Risk

of loss for products shall pass to the University upon delivery of the products to point of

destination designated by the University.

5. Backorders or delay in delivery. Backorders or failure to deliver within the time required

may, at the sole discretion of the University, be deemed an event of default. Vendor must give

written notice to the University Procurement Department of the reason for any such delay and

the expected delivery date. The University’s Procurement Department may, in its discretion,

extend the date of delivery.

6. Delivery requirements. No substitutions or cancellations are permitted without approval of

the University Procurement Department. The delivery shall be made during University work

hours only (generally, 8 a.m. – 4:30 p.m., Central Standard Time, though slightly varies

depending on particular campus, and closed Saturday, Sunday and University Holidays), unless

prior approval for other delivery has been obtained. Items should be shipped to the “Ship-To”

Page 4 of 15

UCA-27-014

address listed on the PO or agreement.

7. Variation in quantity. The University assumes no liability for commodities produced,

processed, or shipped in excess of the amount specified on the PO.

8. Duties and customs fees. All duties and customs fees shall be paid in advance by the

Vendor prior to shipping any product for import or export to the University.

9. Permits and licenses. Vendor shall, at its own expense, procure and keep in effect all

necessary permits, certifications or licenses as required by law or as otherwise required to fulfill

the PO or agreement.

10. Inspection and testing. All goods and other products furnished will be subject to

inspection and acceptance by the University after delivery. Failure to meet the agreed upon

product or services specifications entitles the University to cancel the PO or agreement, to reject

some or all of the goods or services, to purchase replacement goods or services elsewhere

and to charge the full increase, if any, in cost and handling to Vendor, and to obtain from

Vendor a refund of all monies paid by the University. Payments made by the University to

Vendor shall not be deemed a waiver of the University’s rights or remedies.

11. Time of the Essence. Vendor and University agree that time is of the essence in all

respects concerning the PO and the performance of the obligations thereunder.

III. PAYMENT

1. Invoicing. The Vendor will be paid in a timely manner upon submission of a properly

itemized invoice, after delivery and acceptance of goods or services by the University. All

invoices must be sent to the “Bill To” point listed on the University purchase order, and must

also include the following additional information where applicable:

• The complete name and remittance address of the Vendor

• Invoice Date

• Invoice Number

• Purchase Order Number

• Itemized listing of purchases, to include a description of the merchandise and/or services,

unit price and extended line total

• Name and location of department for whom the goods or services were provided.

• Discount payment terms

• Itemized taxes.

2. Interest and Late Charges. Under Ark. Code Ann. §§ 19-4-706 and 19-11-224, the

University shall not pay interest or late charges until 60 days after payment is due.

3. Deposits. The University may not make payments in advance of receiving goods or

services. Title to any amount remitted by the University as a deposit remains with the University

pending completion of the transaction and shall be immediately returned by Vendor to the

University in the event that: (a) the Vendor does not deliver the agreed upon product, service or

performance when and as agreed; (b) the agreement or PO is terminated by the University for

cause; or (c) if either party is unable to perform its obligations under the agreement or PO as a

result of an Excused Performance Event (as defined in these Terms and Conditions).

4. Payment Instructions. Vendor agrees that in the course of making payments the

University is entitled to rely on information contained in written or electronic communications

that the University reasonably believes have been transmitted or authorized by Vendor. Vendor

shall hold the University harmless against any loss or damage related to or arising from

University’s reliance on such communications.

Page 5 of 15

Commodity Codes

• NAICS 812930Parking Lots and Garages

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