Project Information

Bid Title

RFP-026-02 Annual Fiscal Auditing Services

Issuing Agency

Tuscaloosa Housing Authority

Location

Alabama

Published Date

Mar 19, 2026

Closing Date

Apr 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Title	Due Date	Description	Download Files
RFP-026-02 Annual Fiscal Auditing Services	April 28, 2026	Tuscaloosa Housing Authority hereby requests proposals from qualified Certified Public Accounting firms to conduct the annual fiscal audit.	RFP-026-02 Annual Fiscal Auditing Services

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REQUEST FOR PROPOSALS

RFP-026-02

ANNUAL FISCAL AUDITING SERVICES

INTRODUCTION

The Tuscaloosa Housing Authority (THA) hereby requests proposals from qualified Certified Public

Accounting firms to conduct the annual fiscal audit. Written and digital proposals shall be returned no

later than 11:00 AM CST on April 28, 2026, at the office of Harold Strachan, Purchasing Manager,

located at 2117 Jack Warner Parkway, Suite 2, Tuscaloosa, Alabama 35401.

The Tuscaloosa Housing Authority (THA) was incorporated on March 23, 1950 in order to provide safe

and affordable housing for qualified low to moderate-income persons residing in the Tuscaloosa area. The

United States Department of Housing and Urban Development (HUD) as outlined under the United States

Housing Act of 1937 and subsequent amendments has direct responsibility for administering low to

moderate-income housing programs in the United States. As such THA has entered into various annual

contributions contracts with HUD for the purpose of providing funding to THA’s various housing programs.

A five member Board of Commissioners appointed by the Mayor of the City of Tuscaloosa governs the

Housing Authority. THA employs approximately 35 full-time and part-time employees. Programs

administered by THA are as follows:

Name of Program:

# of Units

Public Housing Program

492

Section 8 Housing Choice Vouchers 14.871

1932

Special Needs Assistance Program 14.238

60

Capital Fund Grant Program*

Resident Opportunities and Supportive Services Grants 14.870 (Family & FSS)*

Tenant Rental Assistance Vouchers

Home Funds

Component Unit

Business Activities

Central Office Cost Center with Elimination

*Auditor will be required to prepare and submit cost certificate statements and final financial status

reports on grants that closed during the fiscal year covered by the audit.

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SCOPE OF SERVICES

The Tuscaloosa Housing Authority requests proposals from qualified Certified Public Accounting firms to

conduct the annual fiscal audit. The period covered will be from April 1, 2025 to March 31, 2026. The

engagement is for a financial and compliance audit that must be conducted in accordance with:

- Single Audit Act of 1984, P.L. 98-502.

- OMB Circular A-133. (Including all applicable compliance requirements).

- Generally Accepted Auditing Standards established by the American Institute of Certified

Public Accountants.

- Generally Accepted Government Audit Standards (Yellow Book).

- The standards applicable to financial audits contained in Government Auditing Standards

issued by the Comptroller General of the United States.

In addition to providing evidence of ability to perform an annual audit of a Housing Authority, please

address the following:

- How can your company add value to our company?

- What is your experience working the City Home Funds?

- Will you be available for personal discussion (phone, zoom and/or in person) to review

your proposal as part of the procurement process?

By submission of a proposal, the auditor agrees, if his/her proposal is accepted, to enter into a contract with

the Tuscaloosa Housing Authority, to complete all work as specified or indicated in the contract documents,

for the contract price and within the time indicated in the contract. The auditor further accepts the terms

and conditions of the contract.

The Housing Authority reserves the right to accept or reject any or all proposals, or any part of any

proposal, and to waive any informalities or irregularities.

TIMELINE AND SCHEDULE OF EVENTS

Publication of RFP

Deadline for Submission of Questions

Proposal Submission Deadline

3/19/2026

4/13/2026 by 5:00 PM CST

4/28/2026 by 11:00 AM CST

FEE SCHEDULE

Submit a fee schedule in accordance with the format shown in “Attachment A”. Proposals received where

pricing has not been submitted as described herein, may be determined as non-responsive.

DETAILED PROPOSAL

The detailed proposal must address the items in the scope of services and the evaluation plan.

REQUIRED FORMS

Proposals must include all required completed forms and certifications.

The following forms may be found on THA’s website in the Procurement Section under “Documents

and Forms”. All forms shall be signed in ink and notarized where applicable.

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D) E-Verify Affidavit

F) HUD-5369-B Instructions to Offerors for Non-construction

N) HUD-5370-C General Conditions for Non-Construction Contracts

S) Non-Collusive Affidavit

Z) THA Certification of Non-Discrimination

 Any Amendments Associated with this solicitation

Other Required Documents:

 Attachment A – Price Sheet

 Copy of license to practice public accounting in the state of Alabama

 Any Amendments associated with this solicitation and Acknowledge of Addenda

(All forms must be signed by an authorized representative of the organization that submits the proposal).

EVALUATION CRITERIA

The Housing Authority will use the following criteria to evaluate proposals.

 Cover letter - Include a cover letter on the proposer’s letter head signed by an agent of the firm

authorized to submit the proposal.

 Firm Experience: Evidence of the Firm’s ability to perform an annual audit of a Housing

Authority that will comply with criteria outlined in the Scope of Services. THA will evaluate

based on information provided in the Detailed Proposal. Provide evidence of firm ability as

described in the scope of services and the evaluation plan.

 Capacity / Key Personnel: Capacity of the designated “representatives” as it relates to the

services listed in the Scope of Services. Timelines of the audit and time required conducting the

audit and issuing the final report. The Housing Authority will evaluate based on information

provided in the Detailed Proposal.

 Cost: The institution’s must provide an itemized Cost Proposal and a total cost for all services

requested. Total price should include all applicable out-of-pocket costs (i.e. travel, incidental etc.).

 References - The quality of references, their relevancy to the scope of services and the degree to

which the reference checks provide affirmation of the proposer’s competence and appropriateness

for the project. Provide a list of HA’s where this service has been provided. Provide at least (3)

references.

 Proposal Completeness: Each section was addressed and submitted in the appropriate format.

All HUD forms were executed and included in the submission. Cover letter, HUD and THA

Forms – from the “REQUIRED FORMS” section. Forms must be signed by an authorized agent

of the company and notarized as required.

Each evaluation criterion carries a relative weight. The weight of each evaluation criterion listed above is

defined in the Evaluation Plan attached. Best and final offers may be requested from the proposers who

are rated in the competitive range. Negotiations may be conducted with proposers who submit responsive

and responsible proposals.

3

EVALUATION PLAN

Annual Fiscal Auditing Services

Assigned Points

Experience

Evidence of the firm’s ability to perform an annual audit of a

Housing Authority that will comply with criteria outlined in the

Scope of Services. THA will evaluate based on information

provided in the Detailed Proposal.

Capacity / Key Personnel

35 Points

Capacity of the designated “representatives” as it relates to

the services listed in the Scope of Services.

Cost

20 Points

The institution’s must provide an itemized Cost Proposal and

a total cost for all services requested. Total price should

include all applicable out-of-pocket costs (i.e. travel,

incidental etc.).

25 Points

References

The quality of references, their relevancy to the scope of

services and the degree to which the reference checks

provide affirmation of the proposer’s competence and

appropriateness for the project. Provide a list of HA’s

where this service has been provided. Provide at least (3)

references.

Proposal Completeness

Each section was addressed and submitted in the

appropriate format. All HUD forms were executed and

included in the submission. Cover letter, HUD and THA

Forms – from the “REQUIRED FORMS” section.

Forms must be signed by an authorized agent of the

company and notarized as required.

10 Points

10 Points

Total Available Points

100 Points

Score

4

PROPOSAL SUBMISSION

One (1) written proposal and one (1) digital copy on USB drive of the quotation (including required

documents and forms), in PDF format on USB jump/thumb drive, shall be returned no later than

11:00AM CST on April 28, 2026 to the attention of Harold Strachan, Purchasing Manager, and at the

address listed below:

Tuscaloosa Housing Authority

2117 Jack Warner Parkway, Suite 2

Tuscaloosa, AL 35401

All proposals must be marked “RFP-026-02 Annual Fiscal Auditing Services”, with the name of the

business, street address, e-mail address, and phone number on the outside of the envelope. Any offer that

does not contain both a written and digital copy may be rejected. The offeror must include the following

information within the proposal package:

 Cover letter - Include a cover letter on the proposer’s letter head signed by an agent of the firm

authorized to submit the proposal.

 Firm Experience - Provide evidence of specific requirements as described in the scope of services

and the evaluation plan.

 Capacity / Key Personnel- Provide evidence of specific requirements as described in the scope of

services and the evaluation plan.

 Cost: Fee schedule as shown in Attachment A. The institution’s must provide an itemized Cost

Proposal and a total cost for all services requested. Total price should include all applicable out-of-

pocket costs (i.e. travel, incidental etc.).

 References - The quality of references, their relevancy to the scope of services and the degree to

which the reference checks provide affirmation of the proposer’s competence and appropriateness

for the project. Provide a list of HA’s where this service has been provided. Provide at least (3)

references.

 HUD and THA Forms – from the “REQUIRED FORMS” section. Forms must be signed by an

authorized agent of the company and notarized as required.

Proposals submitted by fax or e-mail will not be accepted. There will be no public opening of proposals.

Any proposal received prior to the due date and time will be securely kept, unopened. Late proposals will

be returned to the proposer unopened unless the proposer can document that a guaranteed delivery method

was utilized (i.e. Federal Express) and the proposal was late due solely to the delivery company. The

Authority reserves the right to reject any and all proposals and to waive any informality whenever such

rejection or waiver is deemed to be in the best interest of the Authority.

AMENDMENTS TO OR INTERPRETATIONS OF THE RFP

Amendments to the RFP or the Scope of Services will be issued to all firms requesting an RFP if

amended. All proposers shall acknowledge the receipt of any amendment to this RFP by signing and

returning the amendment and by identifying the amendment number and date on the Proposal Form.

Acknowledgements may be returned by mail or by facsimile.

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Commodity Codes

• NAICS 541990All Other Professional, Scientific, and Technical Services

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