Project Information

Bid Title

RFP for Services Related to the Administration of the Caregiver Support Program

Issuing Agency

Lackawanna County

Location

Pennsylvania

Published Date

Mar 16, 2026

Closing Date

Apr 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

Program

Original Source

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Bid Documents

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Project Description

RFP for Services Related to the Administration of the Caregiver Support Program

RFQ ID# 72-26-1100-02

NOTICE IS HEREBY GIVEN that pursuant to a fair and open process, sealed submissions will be received and reviewed by the County of Lackawanna Board of Commissioners for the performance of the Lackawanna County Department of Human Services/Area Agency on Aging for the following service programs:

• The Caregiver Support Program
• AAA Housing Partner

Respondents must submit their written proposal by 4 p.m. prevailing time on Monday, April 13, 2026.

All questions regarding should be made via email to Gayle Sensi, at humanservices@lackawannacounty.org.

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LACKAWANNA COUNTY BOARD OF COMMISSIONERS

DEPARTMENT OF HUMAN SERVICES

LACKAWANNA COUNTY AREA AGENCY ON AGING

REQUEST FOR PROPOSALS FOR SERVICES RELATED TO THE

ADMINISTRATION OF THE CAREGIVER SUPPORT PROGRAM

FISCAL YEAR JULY 1, 2026 THROUGH JUNE 30, 2029

ISSUED: March 13, 2026

RFQ ID# 72-26-1100-02

NOTICE IS HEREBY GIVEN that pursuant to a fair and open process, sealed submissions will be

received and reviewed by the County of Lackawanna (the “County”) Board of Commissioners

(“Board”) for the performance of the Lackawanna County Department of Human Services-Area

Agency on Aging for the following service programs:

• The Caregiver Support Program

• AAA Housing Partner

Respondents must submit their written proposal by 4:00 PM prevailing time on

Monday, April 13, 2026.

Submissions received will be reviewed and evaluated by the agency proposal committee, based

upon such criteria as the agency, in its sole discretion, deems appropriate. The agency reserves

the right to request clarification or additional information from any respondent. The agency, in

its sole discretion, may accept the proposal of a respondent, may choose a respondent with which

the agency will enter into negotiations, or may reject all proposals.

The agency reserves the opportunity to modify this Request for Proposals at its own discretion

and without prior notice, and to waive any immaterial defect or informality in any proposal

as may be permitted by law.

PURPOSE:

The purpose of this Request for Proposals is to solicit submissions from qualified agencies and/or

individuals to provide professional services on behalf of the County in connection with the

Caregiver Support Program & AAA Housing Partner.

Eligible use for funds includes the strategies and uses listed in "Form E, LIST OF CAREGIVER

SUPPORT PROGRAM FUNDING USES & AAA HOUSING PARTNER FUNDING USES.

Specific strategies that the agency wishes to implement should be detailed by the agency under

"Form B; Service Description." No more than three (3) strategies should be proposed.

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PROCEDURES FOR RESPONDING TO REQUEST FOR PROPOSALS

1. One (1) original copy of the Submittal must be provided.

2. Submittals must be emailed directly to Lackawanna County Department of Health and

Human Services, Attn: Gayle Sensi at humanservices@lackawannacounty.org.

Submittals must be sent with the submitting agency or individual and the RFP number

clearly marked in the Subject Box. Submittals by fax, telephone, or UPS are not

permitted. Failure to follow the proper submission format may cause the submission to

be rejected.

3. The final selection will be made in the sole discretion of the AGENCY.

4. All questions regarding this Request for Proposals should be made via email to

Gayle Sensi, at humanservices@lackawannacounty.org.

CRITERIA FOR EVALUATION OF PROPOSAL:

The Board will independently evaluate each submission, and selection will be made upon the

following criteria:

1. Experience and reputation in the field of Caregiver Support or Housing.

2. Experience and reputation with respect to governmental entities.

3. Knowledge of the subject matter of the services to be provided to the County.

4. Ability to meet timelines and schedules for completion on an expedited basis as set

forth by the Agency.

5. Availability to accommodate any required meetings of the Agency.

6. Maintenance of an office in Lackawanna County.

7. Other factors determined to be in the best interest of the County, in the Agency’s

sole discretion.

PROPOSAL:

Each proposal must be in sufficient detail to permit evaluation, at a minimum, with respect to

the following issues. Proposals must include the information that is specifically requested herein

as well as such additional information as a respondent deems relevant to the process. Each

respondent agrees that the proposal submitted constitutes a firm offer to the County that cannot

be withdrawn for ninety (90) days from the proposal due date.

1. Scope of Services/Prior Experience – All submittals must detail the services proposed to

be provided and the firm’s experience in providing such services.

2. Personnel – All proposals submitted to the County must include the following:

a. Name, address, and a brief description of your firm.

b. The names, experience, and qualifications of the individual(s) who would be

primarily responsible for performing services on behalf of the County; including

applicable licenses held by the individual primarily responsible for providing the

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required services.

c. A statement of assurance that your agency is not currently in violation of

any regulatory rules and regulations that may have any impact on your

agency’s operations.

d. A statement that your agency is not involved in any current litigation with

the County.

3. Conflict of Interest – All submittals must state that there are no conflicts of interest to

which the agency would be subject if it were to provide the requested services on behalf

of the County.

4. Communication with elected or appointed officials – All communications during the

process should be directed to the appropriate contact listed in this Request for

Proposals. Any firm that makes any effort to communicate with any other official of

Lackawanna County, either directly or indirectly, during this process, will be EXCLUDED

from consideration.

CONFIDENTIALITY:

This Request for Proposals, and all proposals received in response, will remain confidential (with the

exception of information that was previously public information), and will not be used for any purpose

other than evaluation of the proposals received by the Agency. Each respondent, by responding to this

request, acknowledges the terms expressed above and agrees to safeguard the details of this process and

the contents of this document. If your organization does not agree to these conditions concerning

confidentiality, or if you elect not to respond to this Request for Proposals.

FORMS ATTACHED:

▪ Form A – Agency Information, Description and Services

▪ Form B – Scope of Services/Statement of Qualifications/Proposals

▪ Form C – County Contracts

▪ Form D – Statement of Assurances

▪ Form E – Funding Uses

Qualification Base Selection Process

The statement of proposals will be evaluated in accordance with the County’s Qualifications/Proposals

Base Selection Process. Anyone submitting a statement of qualifications/proposals is advised to review

that process, which is set forth on the County’s website.

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DHHS-AAA-Caregiver Support Program

AGENCY SUMMARY

FORM A

This form should be completed and submitted with the Request for Proposals by the

submission date noted in the Annual Request for Proposals for Service Providers.

I. AGENCY INFORMATION

Agency Name:

Corporate Address:

City:

State:

Zip Code:

Phone:

Services

Provided:

EIN Number:

Email:

*Corporate Officer’s Name:

Title:

Corporate Officer’s Signature:

* Person authorized to execute agreements

II. AGENCY DESCRIPTION

In the space below, please provide a brief description of your agency’s history,

ownership and organizational structure. Include as attachments an organizational

chart, copy of your most recent audit, applicable licenses and other supporting

documents.

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DHHS-AAA-Caregiver Support Program

Instructions: In the space below, please list all services and the address of service delivery

provided by your agency. This form should be completed and submitted with the Request

for Proposals by the submission date noted in the Annual Request for Proposals for Service

Providers.

Service Name

Address

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Commodity Codes

• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 561110Office Administrative Services

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