Project Information

Bid Title

Automated Weather Observing System (AWOS) Installation and Maintenance

Issuing Agency

Tampa International Airport

Location

Florida

Published Date

Jul 8, 2025

Closing Date

Aug 5, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Automated Weather Observing System (AWOS) Installation and Maintenance

Addenda: 0

Release Date: 7/8/2025

Due Date: 8/5/2025

Post Information

Posted At:Tue, Jul 8, 2025 5:00 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The Authority is seeking Responses from qualified Respondents to provide AWOS installation and maintenance at the Airports.

Background

The Authority was created in 1945 and is an independent special district governed by the Hillsborough County Aviation Authority Act, Chapter 2022-252, Laws of Florida (Act). This Act provides that the Authority will have exclusive jurisdiction, control, supervision and management over all publicly-owned airports in Hillsborough County.

The Authority owns and operates Tampa International Airport and the Airports. Tampa International Airport occupies approximately 3,400 acres and is primarily an origination-destination airport serving the greater Tampa Bay area. The Authority contracts with two separate firms for management of the Airports. P eter O. Knight Airport is a 139-acre facility located six miles southeast of Tampa International Airport, five minutes from Tampa’s downtown business district, Convention Center, and many local attractions, and is strategically located on Davis Islands across from the Seaplane Basin Park on Tampa Bay and The Port of Tampa cruise ship terminals. Tampa Executive Airport, a 407-acre facility, is located 12 miles east of Tampa International Airport. Plant City Airport, a 199-acre facility, is located 22 miles east of Tampa International Airport.

The Authority is a self-supporting organization and generates revenues from the Airports users to fund operating expenses and debt service requirements. Capital projects are funded through the use of bonds, short-term financing, passenger facility charges, State and Federal grants and internally generated funds. Although empowered to levy ad valorem property taxes, the Authority has not collected any tax funds since the early 1970s.

Peter O. Knight Airport currently has an AWOS V-D, which was damaged during the 2024 hurricane season and needs to be replaced. The Peter O. Knight Airport AWOS replacement is expected to begin immediately following selection and award of Solicitation by the Board. The current location of the Peter O. Knight Airport AWOS is depicted on Attachment C, Peter O. Knight Airport AWOS Location.

Tampa Executive Airport and Plant City Airport each currently have an AWOS III V-D manufactured by DBT Transportation Services Inc, LLC which is anticipated to be replaced as part of FY 2026. The current location of the Tampa Executive Airport AWOS is depicted on Attachment D, Tampa Executive Airport AWOS Location, and the current location of the Plant City Airport AWOS is depicted on Attachment E, Plant City AWOS Location.

The purpose of soliciting all three (3) airports for new AWOS systems is to create consistency across the Airports.

The background information provided in this Section is intended only to give prospective Respondents a brief familiarization with the Authority and the Airports. All the data provided for the Airports as part of this Solicitation is for informational purposes only and should not be construed as a guarantee of business. The information shown herein has been obtained from sources considered to be reliable. However, the Authority and its Board, officers, employees, agents, and contractors are not liable for the accuracy of the information or for its use by Respondent. Respondent must examine and inspect this Solicitation and all its appendices, attachments, and exhibits to be knowledgeable of the requirements and terms and conditions. Respondent must independently evaluate circumstances and conditions that may affect its Response and its ability to provide the required Services.

The Authority mission and vision statements, found on the Authority website at www.TampaAirport.com > Business & Careers> Business Opportunities > Supplier Resources > Working with Procurement, will serve as the platform to guide the Awarded Respondent in providing Services.

Timeline

Solicitation Documents Posted:

July 8, 2025

Non-Mandatory Pre-Solicitation Conference:

July 17, 2025, 9:30am

In Person: Conference Room SC4-C3 - SkyCenter

OR

Microsoft Teams ®

Call-In: 1 813-694-2596
Conference ID:265 881 565#

Click here to join the Microsoft Teams Meeting:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDA0ZTdhNGQtY2Q4YS00M2IyLWIxMzUtYmI4OGEzN2VkYzY2%40thread.v2/0?context=%7b%22Tid%22%3a%22a167a14b-a6cc-4d14-802d-3de615710e8b%22%2c%22Oid%22%3a%221c7b3f16-37c2-4157-b26e-1942f94e9b5c%22%7d

Optional Site Tour - Peter O. Knight Airport:

July 17, 2025, 10:30am

825 Severn Ave, Tampa, FL 33606-4015

Optional Site Tour - Tampa Executive Airport:

July 17, 2025, 12:00pm

2203 N Lois Ave, Tampa, FL 33607

Optional Site Tour - Plant City Airport:

July 17, 2025, 1:30pm

4007 Airport Rd, Plant City, FL 33563

Question and Clarification Deadline:

July 21, 2025, 5:00pm

Final Addendum posted:

July 28, 2025, 5:00pm

Notice of minimum qualifications, technical evaluation meetings and interviews posted:

July 29, 2025

Response Deadline:

August 5, 2025, 2:00pm

Minimum qualifications evaluation meeting:

August 11, 2025, 10:00am

In Person: Conference Room SC4-C3 - SkyCenter

OR

Microsoft Teams ®

Call-In: 1 813-694-2596
Conference ID: 899 257 912#

Click here to join the Microsoft Teams Meeting:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTE2YmM3OGYtYjA4Yi00ODNiLTk2NWQtNTk2ODI3MThlYTJl%40thread.v2/0?context=%7b%22Tid%22%3a%22a167a14b-a6cc-4d14-802d-3de615710e8b%22%2c%22Oid%22%3a%221c7b3f16-37c2-4157-b26e-1942f94e9b5c%22%7d

Technical evaluation meeting:

August 26, 2025, 10:00am

In Person: Conference Room SC4-C3 - SkyCenter

OR

Microsoft Teams ®

Call-In: 1 813-694-2596
Conference ID: 922 671 580#

Click here to join the Microsoft Teams Meeting:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTc1YjAwOGEtZGJiYy00ZjA0LTkyNzktZWU0MzFkOWZkNTRh%40thread.v2/0?context=%7b%22Tid%22%3a%22a167a14b-a6cc-4d14-802d-3de615710e8b%22%2c%22Oid%22%3a%221c7b3f16-37c2-4157-b26e-1942f94e9b5c%22%7d

Short listing determined, if used:

August 27, 2025

Interviews:

August 28, 2025

In Person: Conference Room SC4-C3 - SkyCenter

Technical evaluation meeting:

September 2, 2025, 9:00am

In Person: Conference Room SC4-C3 - SkyCenter

OR

Microsoft Teams ®

Call-In: 1 813-694-2596
Conference ID: 494 248 91#

Click here to join the Microsoft Teams Meeting:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_YzFjOGI4ZmQtMDU4OS00NWY4LWEyMTYtMjhmMGJiMDA1MmJk%40thread.v2/0?context=%7b%22Tid%22%3a%22a167a14b-a6cc-4d14-802d-3de615710e8b%22%2c%22Oid%22%3a%221c7b3f16-37c2-4157-b26e-1942f94e9b5c%22%7d

Best and Final Offer Form Sent to Respondents, if used:

September 3, 2025

Best and Final Offer Responses Due, if used:

September 5, 2025

Final technical evaluation meeting:

September 8, 2025, 9:00am

In Person: Conference Room SC4-C3 - SkyCenter

OR

Microsoft Teams ®

Call-In: 1 813-694-2596
Conference ID: 298 403 85#

Click here to join the Microsoft Teams Meeting:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_YzYwNDYzNmYtYzI0NS00NjJhLWI1MTktYzhhZWM0ZTgzM2Uz%40thread.v2/0?context=%7b%22Tid%22%3a%22a167a14b-a6cc-4d14-802d-3de615710e8b%22%2c%22Oid%22%3a%221c7b3f16-37c2-4157-b26e-1942f94e9b5c%22%7d

Notification of Intent to Select/Award posted:

September 11, 2025

Selection and Award by Authority Board:

October 2, 2025, 9:00am

Authority Boardroom - SkyCenter

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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