Project Information

Bid Title

RFP for Building Controls

Issuing Agency

Washington County

Location

Minnesota

Published Date

May 19, 2026

Closing Date

Jun 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP for Building Controls
Category:	Washington County Public Works
Status:	Open

Description: The purpose of this Request for Proposals (RFP) is for Washington County to secure services for program and maintenance of building control systems throughout the County. Publication Date/Time: 5/19/2026 8:00 AM Closing Date/Time: 6/8/2026 4:00 PM Contact Person: Christina Mastro christina.mastro@washingtoncountymn.gov Related Documents: RFP for Building Controls (PDF)

Attachment Preview

Request for Proposals (RFP) for

Building Controls

RFP release date: May 19, 2026

Submission due date: June 8, 2026

Government Center | 14949 62nd Street North | P. O. Box 6 | Stillwater, MN 55082-0006

P: 651-430-6001 | F: 651-430-6017 | TTY: 651-430-6246

www.washingtoncountymn.gov

Washington County is an equal opportunity organization and employer

Table of Contents

1. Introduction ...................................................................................................................................................... 3

1.1. Background Information .......................................................................................................................... 3

1.2. Schedule ................................................................................................................................................... 3

1.3. County Authorized Representative .......................................................................................................... 3

2. Scope of Services............................................................................................................................................... 4

2.1. Locations................................................................................................................................................... 4

2.2. Mandatory Services.................................................................................................................................. 5

2.3. Deliverables .............................................................................................................................................. 5

2.4. Other Requirements................................................................................................................................. 6

2.5. Optional Services ...................................................................................................................................... 6

3. Proposal Content............................................................................................................................................... 6

3.1. Cover Letter .............................................................................................................................................. 6

3.2. Qualifications and Experience .................................................................................................................. 6

3.3. Artificial Intelligence................................................................................................................................. 7

3.4. Conflict of Interest.................................................................................................................................... 7

3.5. Appendix A – County’s Standard Terms and Conditions.......................................................................... 7

3.6. Appendix B – Technology Security, Risk & Compliance Questionnaire ................................................... 7

3.7. Appendix C – Vendor/Contractor Information Technology Usage Agreement ...................................... 7

3.8. Appendix D – References......................................................................................................................... 7

3.9. Appendix E - Fee Schedule ....................................................................................................................... 7

4. Proposal Submittal ............................................................................................................................................ 8

5. Proposal Evaluation and Selection.................................................................................................................... 8

5.1. Evaluation Committee.............................................................................................................................. 8

5.2. Evaluation Criteria .................................................................................................................................... 8

5.3. Final Selection........................................................................................................................................... 9

5.4. Conditions of this RFP............................................................................................................................... 9

6. Proposal Questions ........................................................................................................................................... 9

Page |2

Building Controls

1. Introduction

The purpose of this Request for Proposals (RFP) is for Washington County to secure services for program and

maintenance of building control systems throughout the County. The County is seeking a five-year contract.

These services will go through the RFP solicitation process every five (5) years at minimum and the total

contract amount will not exceed $175,000.

1.1. Background Information

Washington County, Minnesota is the fifth most populous county in Minnesota with a diverse population,

including longtime residents, young professionals and families, and new immigrant communities. Over the

last 20 years, Washington County has experienced rapid growth from a rural, farming community to an

expanding urban area.  

The County was established in 1849 and has the powers, duties, and privileges granted counties by state

law, codified in Minn. Stat. § 373. The County serves an area of 423 square miles, with an estimated

population of 262,748. The County’s fiscal year begins on January 1 and ends on December 31. The County is

governed by a five-member County Board of Commissioners representing separate districts. In addition, the

Offices of County Attorney and Sheriff are elected on a countywide basis.

The County offers a full range of services including property tax administration, law enforcement and

corrections, public works, parks, solid waste management, library, community health, county extension,

human resources, courts, and general administration. The County employs approximately 1,400 employees.

Building Services is a division of the Public Works Department and manages seventeen buildings throughout

the county, as well as performing project work focusing on new buildings and renovation of existing

buildings.

1.2. Schedule

Washington County anticipates the following schedule:

Schedule

RFP Release Date

Questions Due

Addendum Release Date

Proposals Due

Notification of Award

Commencement Date

Completion Date

1.3. County Authorized Representative

The County Authorized Representative for this RFP is:

Due Date

5/19/26

5/25/26

5/28/26

6/8/26

6/10/26

6/15/26

6/15/32

Christina Mastro

christina.mastro@washingtoncountymn.gov

Page |3

Building Controls

2. Scope of Services

The successful Contractor will have the ability to perform the functions below. Washington County

anticipates that Contractors will not have the capabilities to program all systems. Contractors may submit a

proposal for one or more of the systems itemized. Washington County may award multiple contracts as a

result of this process. Contractors are also encouraged to highlight any services for which they possess

particularly notable qualifications.

2.1. Locations

Buildings covered include, but are not limited to:

Building

Government Center

14949 62nd St. N.

Stillwater, MN 55082

Law Enforcement Center

15015 62nd St. N.

Stillwater, MN 55082

Washington County Courthouse

14949 62nd St. N.

Stillwater, MN 55082

Cottage Grove Service Center

13000 Ravine Parkway

Cottage Grove, MN 55016

Forest Lake Service Center/Headwaters Library

19955 Forest Road North

Forest Lake, MN 55025

Public Works North Shop

11660 Myeron Road

Stillwater, MN 55082

Forest Lake Transit Center

19987 Fitzgerald Trail N.,

Forest Lake, MN 55025

R.H. Stafford Library

8595 Central Park Pl

Woodbury, MN 55128

Oakdale Library

1010 Heron Ave North

Oakdale, MN 55128

Central Service and License Center

1261 Woodlane Drive

Woodbury, MN 55125

Wildwood Library

763 Stillwater Rd.

Mahtomedi, MN 55115

Automation System

Niagara/Honeywell and Allerton

Niagara/Honeywell/Distech and Allerton

Niagara/Honeywell and Allerton

Niagara

Niagara/Honeywell

Niagara/Honeywell

Niagara/Honeywell

ALC and Allerton

Niagara/Honeywell

Niagara/Honeywell

Niagara/Honeywell

Page |4

Building Controls

Park Grove Library

7900 Hemingway Ave South

Cottage Grove, MN 55016

South Environmental Center

4039 Cottage Grove Drive

Woodbury, MN 55129

Newport Transit Station

250 Red Rock Crossing

Newport, MN 55055

North Environmental Center

6065 Headwaters Parkway.

Forest Lake, MN 55025

Public Works South Shop

4037 Cottage Grove Drive

Woodbury, MN 55129

Emergency Housing Building

15055 60th St N

Stillwater MN 55082

Niagara/Honeywell

Niagara/Honeywell

Niagara/Honeywell

Niagara/Honeywell

Niagara/Honeywell

Schneider Electric

Over the course of this contract, buildings may be added or removed and building automation systems may

be replaced.

2.2. Mandatory Services

The successful Contractor will have the ability to perform all the functions meet all services under

requirements and deliverables for any building automation systems they support. It is understood that a

single vendor may not support all automation systems. For this reason it is anticipated that more than one

vendor will be placed under contract.

2.3. Deliverables

Contractor will provide resources, labor, equipment and expertise necessary to perform on call and

preventative maintenance to the County’s Integrated Building Control Systems on an as needed basis as

directed by Building Services, including but not limited to:

• Regularly backing up the systems, including after any change as well as on a bi-annually basis. At a

minimum, the previous three iterations of the system must be retained.

• Review and identify solutions for alarm conditions.

• Review system data for unreliable sensors and data that is not within statistical control.

• Review and identify solutions for settings, alerts and alarms that are overridden.

• Review and identify solutions for issues identified by Washington County.

• Respond to emergencies as called by Washington County Building Services Staff within 12 hours

24x7x365.

• Contractor shall be able to source OEM parts for the systems that they support within five business

days.

• Technicians will be required to be on site when requested by Washington County Building Services

staff.

Page |5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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