Project Information

Bid Title

Recreation Program Transportation Services 2026

Issuing Agency

City of San Mateo

Location

California

Published Date

Mar 18, 2026

Closing Date

Apr 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Recreation Program Transportation Services 2026
Category:	ALL OPEN RFPs
Status:	Open

Description: The City of San Mateo solicits proposals for a Transportation vendor to operate buses to transport youth to and from field trips for Summer Camp Programming. Closes on Wednesday, April 1, 2026, by 5:00 pm. Publication Date/Time: 3/18/2026 12:00 PM Closing Date/Time: 4/1/2026 5:00 PM Submittal Information: mvenneri@cityofsanmateo.org Contact Person: Michele Venneri mvenneri@cityofsanmateo.org (650) 522-7484 Related Documents: RFP for Professional Consultant Services-Transportation Standard Agreement for Services (14)-Transportation

Attachment Preview

Request for Proposals

City of San Mateo

Recreation Program Transportation Services 2026

City of San Mateo

330 W. 20th Avenue

San Mateo, CA 94403

RFP Issued: March 18, 2026

Proposal Deadline: April 1, 2026

Submission Options:

1) Electronic: Email one PDF with the subject line “Recreation Program Transportation

Services” to Michele Venneri, mvenneri@cityofsanmateo.org

2) Printed: Deliver or mail to San Mateo City Hall – City Manager’s Office, 330 W. 20th

Avenue, San Mateo, CA 94033. Must be received (not postmarked) by the deadline.

1. Introduction

The City of San Mateo (the City) is accepting proposals from qualified Transportation Services in

accordance with the included specifications, terms, and conditions shown in this Request for

Proposal (RFP). Prospective respondents are advised to read this information carefully prior to

submitting a proposal.

One (1) signed original of the proposal must be mailed to the Parks and Recreation Department on

or before Wednesday, April 1, 2026. In addition, a pdf copy of the proposal must be emailed to

mvenneri@cityofsanmateo.org no later than 5:00 pm., on April 1, 2026. Proposals shall be

submitted in a sealed envelope clearly marked “Recreation Program Transportation Services” and

addressed to:

Parks & Recreation Department

City of San Mateo

330 West 20th Avenue

San Mateo, CA 94403

Questions regarding this RFP are to be directed by e-mail to: Michele Venneri, Community Services

Supervisor at mvenneri@cityofsanmateo.org. Such contact shall be for clarification purposes only.

Material changes, if any, to the scope of services or proposal procedures will only be transmitted

by written addendum. Answers to submitted questions shall be provided to each of the firms

invited to submit proposals.

2. Background

The City of San Mateo, incorporated in 1894, is the largest municipality in San Mateo County,

California with a population of approximately 103,350. It is one of the larger suburbs of the San

Francisco Peninsula, and when traveling on U.S. Highway 101, San Mateo is approximately 30

minutes from downtown San Jose, Oakland, and 25 minutes from downtown San Francisco.

The City of San Mateo is a charter city and has a Council-Manager form of government. The City

Council is comprised of five district-elected council members, who rotate annually as Mayor. The

City Manager is appointed by the Council and serves as the chief executive officer responsible for

the day-to-day administration of City affairs. The Council also appoints a City Attorney. There are

seven advisory boards and commissions appointed by the Council.

The City provides a wide range of municipal services including police, public works, parks and

recreation, library, planning and zoning, building inspection, code enforcement, affordable

housing, sewer system, street maintenance, economic development, and general administrative

services. The City shares a consolidated Fire Department with the cities of Foster City and

Belmont.

3. Scope of Services

a. The City has prepared an outline of services included in this RFP, which includes:

ii) Response Time

Recreation Program Transportation Services 2026

Request for Proposal

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iii) Additions/deletions of routes

iv) Prices shall be fixed and firm for the initial term of the contract

v) Programs to be Serviced by Buses and Drivers

vi) Buses and Drivers shall meet the following conditions

A guide to proposing a Scope of Services is included as Attachment A.

4. Submittal Guidelines

The following guidelines are provided for standardizing the preparation and submission of

proposals. The intent is to assist respondents in the preparation of their submissions and to assist

the City by simplifying the review process, providing standards for comparison of submissions.

Statements submitted in response to this RFP shall include a complete response to the

requirements in this section in the order presented. Statements should be a straightforward

delineation of the respondent’s capability to satisfy the intent and requirements of this RFP, and

should not contain redundancies and conflicting statements.

Each Bidder shall submit one (1) hard copy of the Bid package. Said Bids shall be delivered to the

San Mateo City Clerk, c/o Michele Venneri, 330 W. 20th Avenue, San Mateo, California 94403, no

later than 5:00 pm, April 6, 2026.

Bids shall be opened and read by a City representative, and said City representative shall report the

results of the bids to the Director of Parks and Recreation, at which time the Director may award

the contract to the bidder whose demonstrated experience, competency, and pricing represent the

best value for the City; or as the City's interest may dictate, Director may exercise its right to modify

the award or reject any or all bids.

City Clerk’s Office

City of San Mateo

330 West 20th Avenue

San Mateo, CA 94403

Proposals shall contain the following information in the order listed:

a. Cover letter

The cover letter should be addressed to:

Parks and Recreation Department

City of San Mateo

330 West 20th Avenue

San Mateo, CA 94403

The letter should state the proposer’s name, mailing address, telephone number, and

Recreation Program Transportation Services 2026

Request for Proposal

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contact name. The letter shall address the proposer’s understanding of the project based

on this RFP and any other information the proposer has gathered. The proposer shall

include a statement discussing the proposer’s interest and qualifications for this type of

work. A principal of the company authorized to legally bind the company shall sign the

letter

b. Table of Contents

The proposer shall insert a comprehensive table of contents denoting sections three (3)

through eleven (11) of the proposal as indicated below.

c. Qualifications and Experience

Describe the proposer’s capability for actually undertaking and performing the work as

described in this RFP. Include qualifications of each key team member. List types and

locations of similar work performed by the proposer in the last five (5) years that best

characterizes the quality and past performance.

d. Experience, as Applicable to the Proposal

List up to five (5) comparable projects (e.g. summer camps, school field trips) with dates, client

names, service scope, fleet size, and locations that have been completed within the past five (5)

years.

e. Work Plan, Scope of Work, Performance Standards

The work plan should indicate the proposer’s ability to meet each specification as outlined

in this document. The work plan should address the items of work as described in this RFP.

The plan should be simple, easy to read and follow, and addresses and satisfies the scope

of work and services listed in this RFP.

f. Conflict of Interest Statement

The proposer shall disclose any activities and financial, business, and other relationships

of the firm that might create a conflict of interest for the proposer or City. Proposer shall

describe the facts, legal implications, and possible effects of said conflicts sufficient to

permit the City to appreciate the significance of the conflict and to grant any conflict

waiver, if appropriate and necessary. Conflict information is further delineated in the

provided Professional Consultant Services Agreement. Proposer further agrees to complete

any statements of economic interest if required either by City ordinance or State law.

g. Insurance

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Request for Proposal

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Show proof of insurance for the insurance requirements shown in the City of San Mateo’s

Professional Consultant Services Agreement provided as Attachment 2.

h. Supportive Information/References

This section may include graphs, charts, photos, resumes, references, etc in support of the

proposer’s qualifications. Include names and current phone numbers of references.

References may be contacted as part of the selection process.

i. Pending Litigation

Describe in detail any recent, current or pending litigation involving the proposer’s

operation of Recreation Program Transportation Services. Attach additional descriptive

material, if necessary.

j. Best Performance

Indicate briefly why you consider your firm to be the best to perform this contract. Please

indicate any new or creative ideas that would provide the City with high-quality, safe,

efficient and responsive services in the provision of Recreation Program Transportation

Services.

k. Costs

This section should include the cost for requested services outlined in the Scope of Work.

Proposers are encouraged to provide pricing proposals on both a flat fee and “time and

expense” basis. Proposers submitting flat fee proposals may specify separate fees for the

Recreation Program Transportation Services portion of the services described below.

No cost increases shall be passed onto the City after the proposal has been submitted.

l. Changes to Standard Contract

The City’s Professional Consultant Services Agreement is included with this proposal as

Attachment 2. Any requested changes to the Professional Consultant Services Agreement

must be addressed in advance by inclusion in the proposal. If a proposing firm does not

include any proposed changes or objections, those objections will be deemed waived.

m. Service and support

All Consultants shall explain how all on-going service and support shall be handled by the

Consultant and the City.

5. Withdrawal or Modifications of Proposals

Any proposal may be withdrawn or modified by a written request signed by the Consultant and

received by the Parks and Recreation Department prior to the final time and date for the receipt of

proposals. Once the deadline is past, Consultants are obligated to fulfill the terms of their

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Request for Proposal

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Commodity Codes

• NAICS 484121General Freight Trucking, Long-Distance, Truckload
• NAICS 485999All Other Transit and Ground Passenger Transportation
• NAICS 541611Administrative Management and General Management Consulting Services

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