Project Information

Bid Title

Banking/Depository Services; RFP 005-026

Issuing Agency

Liberty Public Schools

Location

Missouri

Published Date

Mar 3, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Banking/Depository Services; RFP 005-026

Bid Proposals Due: Thursday, March 26, 2026, at 2:00 PM CST
Bid Document
Bank Bid Cost Analysis
Depository Bid Sheet

The District reserves the right to reject any or all bids and waive any informality.

Attachment Preview

REQUEST FOR PROPOSAL

BANKING/DEPOSITORY SERVICES

RFP NO. 005-026

NOTICE

The Liberty Public School District #53 (District) is soliciting proposals from qualified firms for Banking/Depository

Services. All services shall be provided in accordance with the specifications described in the attached request.

Qualified organizations (Respondent) are invited to submit One (1) bound copy marked “Copy”, one (1) unbound

original marked “Original”, and one (1) flash drive in PDF format enclosed which contain the Respondent’s entire

response. Each original and copies must be marked with all appropriate tabs.

PROPOSAL SHALL BE LABELED:

“PROPOSAL-BANKING/DEPOSITORY SERVICES”

AND ADDRESSED TO:

Jason Breit, Director of Purchasing

Liberty Public School District #53

1142 Southview Dr

Liberty, MO 64068

PROPOSAL MUST BE RECEIVED BY:

2:00 PM CST, THURSDAY, MARCH 26, 2026

Questions may be directed to Jason Breit, Director of Purchasing

Email: jason.breit@lps53.org

General District Information

www.lps53.org

TABLE OF CONTENTS

Certification Form

Part I: Introduction and Process

● Purpose

● Information About the District

● Timeline for Process

● Additional Information and Clarification

● District Banking Structure

Part II: Scope of Services

• Attachments

• Depository Bid Sheet

• Bank Bid Cost Analysis

Part III: Proposal Submittal Guidelines

• Submitting a Response

Part IV: Review and Selection

● Selection Criteria

● Review Process

Part V: Required Forms

● Felony Conviction Notification

● Federal Work Authorization Program (E-Verify) Addendum

● Federal work Authorization Program Affidavit

Part VI: Services Contract

Page 2 of 22

LIBERTY PUBLIC SCHOOL DISTRICT NO. 53

REQUEST FOR PROPOSAL

BANKING/DEPOSITORY SERVICES

RFP NO. 005-026

CERTIFICATION FORM

The Liberty Public School District #53 (District) is soliciting proposals from qualified firms for Banking/Depository

Services. All services shall be provided in accordance with the specifications described in the attached request.

Qualified organizations (Respondent) are invited to submit One (1) bound copies marked “Copy”, one (1)

unbound original marked “Original”, and one (1) flash drive in PDF format enclosed which contain the

Respondent’s entire response. Each original and copies must be marked with all appropriate tabs.

PROPOSAL SHALL BE LABELED:

“PROPOSAL-BANKING DEPOSITORY SERVICES”

AND ADDRESSED TO:

Jason Breit, Director of Purchasing

Liberty Public School District #53

1142 Southview Dr

Liberty, MO 64068

PROPOSAL MUST BE RECEIVED BY:

2:00 PM CST, THURSDAY, MARCH 26, 2026

The Liberty Public School District reserves the right to reject any and all proposals, to waive technical defects, and to select

the proposal deemed most advantageous to the District.

The undersigned certifies that he/she has the authority to bind this company in an agreement to supply the service or

commodity in accordance with all terms and conditions specified herein. Please type or print the information below.

Respondent is required to complete, sign and return this form with the proposal.

__________________________________

Company Name

__________________________________

Street/City/State/Zip

__________________________________

Telephone #

__________________________________

E-Mail

__________________________________

Print Name

__________________________________

Signature

__________________________________

Date

Tax ID#

__________________________________

Entity Type

Page 3 of 22

PART 1: INTRODUCTION

PURPOSE

In accordance with §165.211, RSMo., the Board of Education of The Liberty Public School District #53, 8 Victory Lane,

Liberty, Missouri 64068 (hereinafter referred to as the District), will accept sealed bids from financial institutions

(hereinafter referred to as the Bank) for the District’s banking/depository services. In addition, this proposal includes

additional optional services that may be taken in whole or part with the Banking Depository Services. The objective of this

RFP is to identify the Bank that can offer the highest quality service at the most reasonable cost to the District. The District

intends to maximize deposit availability and security while minimizing cost and management time. The minimum length

of the agreement shall be for one (1) year, with an option by the District to renew at the same terms for up to four (4)

additional years. The effective date of the service begins on July 1, 2026, and could be renewed for the period through June

30, 2031, based upon satisfactory annual review.

For more information about the District, visit our website www.lps53.org.

TIMELINE FOR PROCESS

The timeline listed below is the District’s estimation of time required to complete the process. All efforts shall be made to

abide by this schedule, however, it is subject to change if necessary.

Request for Proposals Issued

Vendor Questions due to District

Proposals Due

Potential Interviews

Proposed Recommendation to Board

Proposed Notice to Proceed

Tuesday, March 3, 2026

Friday, March 20, 2026 by 3:00 PM CST

Thursday, March 26, 2026, by 2:00 PM CST

TBD (If Needed)

Tuesday, April 21, 2026

Wednesday, April 22, 2026

Communication with Board members and/or other District staff in an effort to influence the outcome of the RFP selection

process is prohibited and will result in rejection of the Vendor’s proposal.

ADDITIONAL INFORMATION AND CLARIFICATION

• There are approximately 25-30 deposits on school days and 5 deposits on non-school days.

• The district has various automatic monthly ACH debits including, but not limited to, Electronic Federal Tax

Payment System (EFTPS), Missouri withholding taxes, Kansas City Missouri earnings tax, Section 125

contributions, 403(b)/457(b) contributions, vendor payments, employee reimbursements as well as service fees

from credit card providers.

• The District requires direct deposit (or check card) for employees. Payroll is on a monthly and semi-monthly basis.

Direct deposits are issued on the 15th, 25th, and 30th of each month. On average, there are 19 check card deposits and

4,500 direct deposit transactions each month.

• Approximately 200 accounts payable checks are issued on a weekly basis.

• The district does not issue stop payment orders; rather items are deleted from the positive pay file.

• Bank Bid Cost Analysis attached shows monthly district volumes for the past twelve months.

Page 4 of 22

DISTRICT BANKING STRUCTURE

General Operating Account: The District’s main depository account and includes the General, Special Revenue, Capital

Projects, and Student Activity transactions. The District’s security personnel currently pick up deposits and deliver to the

bank on a daily basis. The controlled disbursement account clears against this account. Activity in this account includes

ACH debits and credits (ACH filter is required to monitor ACH transactions) and incoming and outgoing wires. This

account sweeps overnight into a Repurchase Agreement.

Nutrition Services Account: Cafeteria receipts and ACH credit card deposits flow into this account. The balance is to be

swept nightly into the General Operating Account.

Debt Service Account: Revenue in this account primarily consists of transfers from the General Operating Account. This

account sweeps overnight into a Repurchase Agreement.

Controlled Disbursement (Zero Balance Account): Funds are automatically transferred each day from the General

Operating Account to offset the dollar amount for items that have cleared. Positive pay and ACH debit block are required

for this account.

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Page 5 of 22

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