Project Information

Bid Title

Insurance Broker Services

Issuing Agency

City of Santa Fe

Location

New Mexico

Published Date

Apr 20, 2026

Closing Date

May 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Insurance Broker Services

Addenda: 0

Release Date: 4/20/2026

Due Date: 5/11/2026

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Insurance Broker Services

Request For Proposals

Buckman Direct Diversion

91869 , 95300 , 95352 , 95861

Project ID: FY26-RFP-026

Release Date: Monday, April 20, 2026

· Due Date: Monday, May 11, 2026 3:00pm

Posted Monday, April 20, 2026 5:19pm

All dates & times in Mountain Time

Draft Response Events RSVP No Bid20 days, 19 hours, 49 minutes

Post Information

Posted At:Mon, Apr 20, 2026 5:19 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

In accordance with Section 23 of the JPA, the Buckman Direct Diversion Board (BDDB) is procuring Broker Services for professional liability, property insurance, general liability, fire and extended insurance coverage. The selected Broker shall provide comprehensive brokerage, advisory, and risk management services to the BDDB. The Broker will act as the BDDB’s representative in the insurance marketplace, responsible for designing, marketing, and placing a complete insurance program that adequately protects BDDB’s assets, staff, and operations. The Broker will be expected to solicit and evaluate competitive proposals from qualified insurers, negotiate renewals and placements, and ensure that the BDDB receives the best possible coverage, terms, pricing.

Background

The BDDB is a joint entity formed under a Joint Powers Agreement (JPA) by and between the City of Santa Fe (CITY) and Santa Fe County (County) dated March 7, 2005. The BDDB oversees the Buckman Direct Diversion (BDD) Project which diverts water from the Rio Grande for delivery to the City, County and the Las Campanas development.

The BDDB maintains several facilities for the delivery of water service. The service area diverts water from the Rio Grande for a distance of 13 miles to the BBD plant. The plant capacity is 18.3 million gallons per day (MGD) at peak, 8 million gallons of pre-sedimentation, 15 million gallons at water treatment, 4 million gallons of water storage, and up to 10 million gallons of treated water at the pump stations. The BDD Project facilities include, but are not limited to, screened river intake, raw and treated water pipelines, low lift pump station, sediment removal facility, booster stations, 13 total acres with solar facilities and 32 acres of habitat restoration. The BDDB employs approximately 33 employees in operations, administration, safety, regulatory and maintenance.

Operations of the facility began May 2, 2011. Operations are fully funded by the City, County,

and Las Campanas entities who are billed pursuant to the Facility Operations and Procedures Agreement (FOPA) dated October 16, 2006. Specified insurance is required in Section 23 of the JPA Agreement which will be designed, placed and serviced by the selected broker.

The BDDB oversees the BDD Project, a critical infrastructure system that diverts water from the Rio Grande for use by the City, County, and the Las Campanas development.

The BDD Project includes:

• A 13-mile water conveyance system from the Rio Grande to the BDD plant.
• Treatment and storage facilities with capacities of:
• 18.3 MGD (peak capacity),
• 8 MGD (pre-sedimentation),
• 15 MGD (treatment),
• 4 MGD (storage),
• Up to 10 MGD (treated water at pump stations).
• Key infrastructure components: river intake, raw/treated water pipelines, pump stations, sediment removal facilities, booster stations, solar facilities (13 acres), and habitat restoration areas (32 acres).
• A workforce of approximately 33 employees across operations, maintenance, safety, administration, and regulatory compliance.

Timeline

Issue RFP:

April 20, 2026

Pre-Proposal Meeting (Non-Mandatory):

April 27, 2026, 10:00am

Teams: https://teams.microsoft.com/meet/27282133497668?p=ANS8cmRPaApX9zv9Ym

Deadline for Written Questions:

April 28, 2026, 5:00pm

Response to Written Questions:

April 29, 2026, 5:00pm

Proposals Due Date:

May 11, 2026, 3:00pm

Blind Evaluation*:

May 12, 2026, 5:00pm

Interviews*:

May 14, 2026

Identification of Potential Best-Valued Offeror(s)*:

May 15, 2026

First Clarification Meeting*:

May 19, 2026, 3:00pm

Final Clarification Meeting*:

May 20, 2026, 3:00pm

Best and Final Offers*:

May 21, 2026

BDDB Approval*:

June 4, 2026

Contract Award*:

July 1, 2026

Commodity Codes

• NAICS 524210Insurance Agencies and Brokerages

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