Project Information

Bid Title

Substation Transformer Oil Processing Services

Issuing Agency

Kissimmee Utility Authority

Location

Florida

Published Date

Apr 29, 2025

Closing Date

May 6, 2025

Government Level

State & Local

Status

Closed

Ref. #

AR 25-039-MC

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Kissimmee Utility Authority

Status
Active

Fiscal Year
2025

Primary Contact
Melissa Couture

Title
Substation Transformer Oil Processing Services

Secondary Contact
Ramandeep Mann

Number
AR 25-039-MC

Tertiary Contact

Type
Invitation to Bid

Department
Operations

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
It is the intent of this solicitation to establish an annualrequirement with a qualified successful bidder(s) for the provision of SubstationTransformer oil main tank drain/fill, storage, dehydrating, and other miscellaneousservices. This Scope of Work covers Substation Transformer oil main tank drain/fill, storage, dehydrating, and other miscellaneous services. KUA must replace several substation transformer bushings and will require that the oil be drained, stored, and refilled to accommodate the replacement. Transformers are located within Osceola County, Florida. Additionally, KUA would like to establish an annual pricing contract such that standard and emergency service is available in case of future need. KUA reserves the right to award a Contract to multiple venders. Contract award does not guarantee any work assignment. KUA reserves the right to assign Contract work at KUA’s sole discretion.

Dates(All times are listed as EST )

Broadcast Date
3/26/2025 4:00 PM EST

Question End Date
4/11/2025 2:00 PM EST

Due Date
5/6/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Documents

Total: 6

Type	Name	Description	File Type
Invitation for Bid	AR 25-039-MC Substation Transformer Oil Processing Services.pdf	Solicitation Document	PDF
Invitation for Bid	AR 25-039-MC Pricing Sheet.xlsx	Solicitation Document Pricing	Excel
Addendum	AR 25-039-MC Addendum 1 .pdf	Addendum #1	PDF
Addendum	AR 25-039-MC Addendum 2 .pdf	Addendum #2	PDF
Addendum	AR 25-039-MC Pricing Sheet - REV2.xlsx	Addendum #2 REV2 Pricing Sheet	Excel
Addendum	AR 25-039-MC Addendum 3 .pdf	Addendum #3 DUE DATE CHANGE	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
AR Response

Shipping
FOB Destination

Terms and Conditions
See KUA`s Terms and Conditions

Include Shipping in Price of Items
Yes

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 3

Question	Date Asked	Answer	Date Answered
1. What is the vacuum time they want for each type of transformer? 2. For the units that don`t require a bushing change out, what is the scope of work? 3. Depending on the answer to question 2, we may need the oil test results for the transformers? 4. Is it possible to get the substation addresses where work is being performed?	3/31/2025 10:42:35 AM	All questions answered by way of addenda.	4/2/2025 1:30:02 PM
Bushings may be draw lead, need to confirm Can KUA confirm if the HV bushings are draw lead? What is the processing spec for the units? (Vacuum times, will hot oil circulation be required) Who is supplying the bushings? (If it’s the contractor, has lead time been accounted for?) Can there be a site visit?	4/1/2025 8:18:39 PM	All questions answered by way of addenda.	4/2/2025 1:30:15 PM
The document above listed as "Addendum #1" is the same original solicitation document, will a separate addendum be uploaded?	4/11/2025 10:54:46 AM	The file has been replaced; Addendum 1 has been added. If no further quesitons come in by the deadline, there will be no further addenda pertaining to questions. All questions answered by way of Addenda. Thanks	4/11/2025 11:04:03 AM

Commodity Codes

Total: 2

Code	Description
[405-75]	Oil, Transformer
[936-87]	Transformer (High Voltage) Maintenance and Repair

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 237130Power and Communication Line and Related Structures Construction
• NAICS 335311Power, Distribution, and Specialty Transformer Manufacturing

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