Project Information

Bid Title

Lease of Box Hangar Number 9

Issuing Agency

City of Suffolk

Location

Virginia

Published Date

Feb 20, 2026

Closing Date

Mar 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

26103-AG

Original Source

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Project Description

Bid Number:	26103-AG
Bid Title:	Lease of Box Hangar Number 9
Category:	Purchasing Bid Board Posting
Status:	Open

Description: SCOPE OF WORK: City of Suffolk has issued this Invitation for Bid (IFB) for the sole purpose of obtaining responsive proposals from qualified parties interested in leasing Box Hangar #9 and associated office space, parking, and outdoor space located at the Suffolk Executive Airport, 1200 Gene Bolton Drive, Suffolk, Virginia 23434 for a period not to exceed five (5) years. Publication Date/Time: 2/20/2026 12:00 AM Closing Date/Time: 3/12/2026 3:00 PM Pre-bid Meeting: yes Contact Person: Amy Gardner, NIGP-CPP, CPPB Senior Buyer (757)514-4015 agardner@suffolkva.us Qualifications: Only respondents interested in operating an aviation-related business will be considered for this IFB. Bids submitted must be consistent with the Rules and Regulations for the Suffolk Executive Airport, attached hereto as Attachment D and incorporated by reference herein. Miscellaneous: PRE-BID CONFERENCE AND PREMISES INSPECTION A Pre-Bid Meeting/Premises Inspection is scheduled for 11:00 a.m., February 26, 2026, at Suffolk Executive Airport, 1200 Gene Bolton Drive, Suffolk, Virginia. Although attendance of the Pre-Proposal Conference is not mandatory, it is important that all interested respondents be present in order to view the Premises and to ask any pertinent questions and receive all information related to the IFB. The Leased Premises may not be available for inspection at another time. Related Documents: IFB 26103

Attachment Preview

INVITATION FOR BID

City of Suffolk

IFB#26103-AG

February 20, 2026

Purchasing Division

442 W. Washington Street, Room 1086

Suffolk, VA 23434

Phone: (757) 514-7520 Fax: (757) 514-7524

Lease of Box Hangar #9

SCOPE OF WORK: City of Suffolk has issued this Invitation for Bid (IFB) for the sole purpose of

obtaining responsive proposals from qualified parties interested in leasing Box Hangar #9 and

associated office space, parking, and outdoor space located at the Suffolk Executive Airport, 1200

Gene Bolton Drive, Suffolk, Virginia 23434 for a period not to exceed five (5) years.

Pre-Bid Meeting & Site Visit: February 26, 2026 @11:00 a.m.

Bids are due: 3:00 p.m., March 12, 2026

Contract Officer: ________Amy Gardner________________

Amy Gardner, NIGP-CPP, CPPB, Senior Buyer, agardner@suffolkva.us

The Senior Buyer, Amy Gardner, is the Contract Officer for the City of Suffolk with respect to this IFB. All

questions and/or comments should be directed to her at this email address: agardner@suffolkva.us. The

respondents to this IFB shall not contact, either directly or indirectly, any other employee or agent of the City

regarding this IFB. This prohibition shall also extend to the Suffolk City Council and other elected City officials.

Any such unauthorized contact may disqualify the bidder from the procurement. All questions concerning

bid must be in writing and received five (5) business days prior to the bid opening.

Sealed bids subject to the conditions and instructions contained herein, will be received at the

office of the Purchasing Agent listed above, until the time and date shown above (local prevailing

time), for furnishing the items or services described in the bid.

Company Name:

Address:

City / State / Zip:

Telephone:

FAX No.:

E-mail:

Print Name:

Title:

Signature:

Date:

-1-

In compliance with this Invitation for Bid (IFB), and subject to all the conditions thereof, the

signatory offers, if this bid is accepted within ninety (90) calendar days from the date of the

opening, to furnish any or all of the items and/or services upon which prices are quoted, at the

price set opposite each item, to be delivered at the time and place specified herein. The above

signature certifies the bidder has read, understands, and agrees to all terms, conditions, and

requirements of this bid, and is authorized to contract on behalf of firm named above.

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN

ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS

SOON AS POSSIBLE.

Non-Mandatory Pre-Bid Meeting & Site Visit: Thursday, February 26, 2026,

11:00 a.m.

Suffolk Executive Airport

1200 Gene Bolton Drive

Suffolk, VA 23434

BID OPENING

Bids shall be publicly opened and read aloud on the date that the bids are accepted. Public

opening will be held March 12, 2026 at 3:00 PM (local prevailing time), in Suffolk City Hall,

Purchasing Conference Room (#1086), located at 442 W. Washington Street, Suffolk, VA 23434-

5237.

BIDS MUST BE SUBMITTED IN THE PURCHASING DIVISION, ROOM 1086, PRIOR TO THE

3:00 OPENING.

SUBMITTALS

Please submit the entire IFB as your bid package. Failure to submit

entire IFB may result in disqualification of your bid.

Bids may be submitted through EVA

This Invitation for Bid and any lease agreement arising therefrom is not governed by, or

subject to, the Virginia Public Procurement Act (VPPA). This lease shall be subject to Suffolk

City Council approval after a duly advertised public hearing in accordance with Virginia Code

Sections 15.2-1800 and 15.2-1813.

-2-

INVITATION FOR BID

Table of Contents

Lease of Box Hangar #9

SECTION/TITLE

PURPOSE .......................................................................................................................... - 4 -

BACKGROUND .................................................................................................................. - 4 -

LEASE TERM/RENEWALS ................................................................................................ - 4 -

PRE-BID CONFERENCE AND PREMISES INSPECTION ................................................. - 4 -

LEASE AGREEMENT – ATTACHMENT D ......................................................................... - 4 -

ADDITIONAL INSTRUCTIONS........................................................................................... - 5 -

CONTRACT TERMS AND CONDITIONS ......................................................................... - 11 -

EVALUATION AND AWARD CRITERIA ........................................................................... - 18 -

BID FORM ........................................................................................................................ - 19 -

ATTACHMENT A .............................................................................................................. - 21 -

ATTACHMENT B .............................................................................................................. - 23 -

ATTACHMENT C .............................................................................................................. - 24 -

ATTACHMENT D .............................................................................................................. - 25 -

ATTACHMENT E .............................................................................................................. - 34 -

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PURPOSE

The City of Suffolk (“City”) is inviting bids for a maximum five-year lease (“Lease”) of a box hangar

(“Box Hangar 9”) located at the Suffolk Executive Airport, located at 1200 Gene Bolton Drive

Suffolk, Virginia 23434. The leased premises (“Premises”) includes Box Hangar 9, consisting of

approximately total of approximately 8,000 square feet, which includes 6,400 square feet of

hangar space and 1,600 square feet of the office lean-to addition, together with the exclusive use

of the paved ramp that abuts the box hangar, the taxiway leading from the ramp to taxiway “A”,

and the paved parking lot adjoining the building (hereinafter the “Premises”). The Premises is

further described on the attached Exhibit A.

The City has not appropriated funds for upgrades to Box Hangar 9.

Only respondents interested in operating an aviation-related business will be considered

for this IFB. Bids submitted must be consistent with the Rules and Regulations for the

Suffolk Executive Airport, attached hereto as Attachment D and incorporated by reference

herein.

BACKGROUND

Box Hangar 9 has been leased by the City of Suffolk for the purpose of aircraft storage and

maintenance. The rental fee charged for the most recent lease term for Box Hangar 9 was

$2,300.00 per month.

LEASE TERM/RENEWALS

The initial term of the Lease shall be from the final execution of the agreement to April 30, 2027,

unless earlier terminated under the terms of the Lease (the Initial Term). After the Initial Term,

this Lease may be renewed for four (4) additional terms of one year each, at a rate determined

by the City as provided in the Lease. In addition to the City’s rights to terminate as set forth in the

Lease, each party may terminate this Lease upon request providing thirty (30) days’ written notice

to the other party.

PRE-BID CONFERENCE AND PREMISES INSPECTION

A Pre-Bid Meeting/Premises Inspection is scheduled for 11:00 a.m., February 26, 2026, at Suffolk

Executive Airport, 1200 Gene Bolton Drive, Suffolk, Virginia. Although attendance of the Pre-

Proposal Conference is not mandatory, it is important that all interested respondents be present

in order to view the Premises and to ask any pertinent questions and receive all information

related to the IFB. The Leased Premises may not be available for inspection at another time.

LEASE AGREEMENT – ATTACHMENT D

The attached proposed Lease Agreement’s terms and conditions are incorporated by reference

herein and are subject to Suffolk City Council approval. Should the Suffolk City Council approve

the lease, the successful respondent will be required to enter into a lease with the City of Suffolk

in substantially the same form as Attachment D.

-4-

ADDITIONAL INSTRUCTIONS

1. Use of Form: All bids shall be submitted on and in accordance with this form. If more

space is required to furnish a description of the goods and/or services bid, or delivery

terms, the bidder may attach a letter hereto that will be made a part of the bid. In case of

conflict, the bid may be considered non-responsive. The City’s published specifications

for this IFB shall supersede any additional writings submitted with the bid. Such writings

shall be clearly marked and noted as an exception.

2. Submittals: All bids shall be submitted sealed, plainly marked showing the bid number,

date and time. The entire solicitation document is to be returned when submitting a bid

unless otherwise directed by the bid document. Failure to return all pages may result in a

determination that the submittal is non-responsive.

3. Late Bids: Bids and amendments thereto, if received by the City’s Purchasing Division

(“Purchasing”) after the date and time specified for bid opening, will not be considered. It

will be the responsibility of the bidder to see that their bid is received by Purchasing as

specified. There will be no exceptions. Date of postmark will not be considered.

Telephone, facsimile, electronic and verbal bids will not be accepted. Prices or changes

shown on the outside of an envelope will not be considered in determination of low bid.

4. City Hall Closure: If City Hall is closed for business at the time scheduled for the bid

opening, for whatever reasons, sealed bids will be accepted and opened on the next

business day of the City, at the original scheduled hour.

5. Competition Intended: It is the City’s intent that the Invitation for Bid (IFB) permits

competition. It shall be the bidder’s responsibility to advise the Contract Officer in writing

if any language requirement, specification, etc., or any combination thereof, inadvertently

restricts or limits the requirements stated in the IFB to a single source. Such notifications

must be received by the Contract Officer five (5) days prior to the date set for the bids to

close.

6. Contract Quantities: The quantities specified in the Invitation for Bid are estimates only

unless otherwise clearly noted, and are given for the information of bidders and for the

purpose of bid evaluation. They do not indicate the actual quantity that will be required,

since such volume will depend upon requirements that may develop during the contract

period. Quantities shown shall not be construed to represent any amount which the City

shall be obligated to purchase under the contract, or relieve the bidder of his obligation to

fill all orders placed by the City, except as clearly noted.

7. Delivery: The time of delivery must be stated in definite terms. If time of delivery for

different goods and/or services varies, the bidder shall so state.

8. Faith-based Organizations: The City of Suffolk does not discriminate against faith-based

organizations.

9. Bidder Qualifications: Only bids from established Bidders for work similar in scope to

work herein shall be considered; the City reserves the right to request specific reference

information prior to award. Bidder shall demonstrate that he has adequate and appropriate

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Commodity Codes

• NAICS 531120Lessors of Nonresidential Buildings (except Miniwarehouses)

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