Project Information

Bid Title

Professional Engineering Services - Bridge Inspections

Issuing Agency

City of Wheaton

Location

Illinois

Published Date

Feb 26, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-26

Original Source

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Bid Documents

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Project Description

Bid Number:	26-26
Bid Title:	Professional Engineering Services - Bridge Inspections
Category:	City of Wheaton Bids - Professional Services & Consulting
Status:	Open

Description: The City of Wheaton is seeking proposals from qualified professional engineering firms to provide bridge inspection services for all City-owned bridges registered in the National Bridge Inventory System (NBIS). Firms submitting proposals shall include statements of qualifications for all key personnel assigned to this project. The City anticipates awarding the contract by April 2026, with bridge inspections commencing in May 2026. Publication Date/Time: 2/10/2026 12:00 AM Closing Date/Time: 3/3/2026 11:00 AM Pre-bid Meeting: 1/29/2026 Related Documents: 26-26 Notice to Bidders_RFP 26-26 Addendum 1

Attachment Preview

Issue Date:

REQUEST FOR PROPOSAL #26-26

PROFESSIONAL ENGINEERING SERVICES – BRIDGE INSPECTIONS

February 10, 2026

Last Date for Questions:

No later than February 24, 2026, at 11:00 am (CST)

Due Date:

No later than March 3, 2026, at 11:00 am (CST)

Prevailing Wages:

Prevailing Wage Act (820 ILCS 130/1-12)

☐DOES APPLY

☒DOES NOT APPLY

To be considered responsive, the following documents shall be included with your submittal:

 Fee Proposal Form (Exhibit D)

 Notice of Deviations Form (Exhibit E)

 Listing of Subcontractors, Consultants and Agents Form (Exhibit F)

 Vendor Certification Form (Exhibit G)

 Vendor Information Reporting Form (Exhibit H)

 W-9 Form

The successful Vendor will be required to submit the following additional documents:

 Certificate of Insurance with signed endorsements

 Signed Agreement

 Vendor Information Form

Page 1 of 1

Notice to Bidders

EXHIBIT A

RFP #26-26 PROFESSIONAL ENGINEERING SERVICES-BRIDGE INSPECTIONS

INTRODUCTION

The City of Wheaton is seeking proposals from qualified professional engineering firms to provide bridge

inspection services for all City-owned bridges registered in the National Bridge Inventory System (NBIS). Firms

submitting proposals shall include statements of qualifications for all key personnel assigned to this project. The

City anticipates awarding the contract by April 2026, with bridge inspections commencing in May 2026.

BACKGROUND

The City has eight (8) bridge structures registered in the National Bridge Inventory System (NBIS), each requiring

inspection at varying intervals. One of these structures is supported by timber piles and is load-rated due to the

condition of the piles. This structure is inspected on an annual basis, with inspection reports submitted to the

Illinois Department of Transportation (IDOT). The remaining structures were replaced within the past twenty

years and require routine inspections at the prescribed intervals.

SCOPE OF SERVICES

The scope of services includes performing structural bridge inspections, documenting inspection results, and

submitting reports to IDOT through the NBIS system. Structures included in this contract consist of fracture-

critical bridges over the Union Pacific Railroad, box culverts, timber pile-supported structures, and culvert

pipe/cast-in-place structures. Most structures are single-span crossings over a creek.

INSPECTION SERVICES

All inspections shall be conducted in accordance with criteria established by the IDOT Bureau of Bridge

Construction and reported in the Structure Information Management System (SIMS) as part of the NBIS

requirements. Inspectors performing this work must be properly qualified and possess a minimum of five (5)

years of bridge inspection experience, including experience using IDOT reporting software. The firm awarded

this contract will also serve as the City’s program manager, as required by IDOT.

PROPOSAL CONTENT

Proposals shall include general information about the firm, including management practices, methodologies,

and processes to perform the required services. Key staff assigned to the project shall submit resumes detailing

relevant experience, professional licensing, and other information pertinent to the successful completion of this

work.

Page 1 of 6

Scope of Services

EXHIBIT A

RFP #26-26 PROFESSIONAL ENGINEERING SERVICES-BRIDGE INSPECTIONS

PROJECT TIMELINE

Award of proposal

April 6, 2026

Commencement of work

May 1, 2026

Completion of all work

August 1, 2027

ADMINISTRATION

The consultant shall perform all administrative duties necessary to support the successful completion of the

project. Tasks shall include internal coordination, conduct an initial kickoff meeting, and prepare and maintaining

project correspondence. This includes, but is not limited to, reports submitted to IDOT, letters, phone

memoranda, and meeting minutes.

CONTRACT TERM

This Agreement shall become effective upon the latter of the date accepted and signed by the City and the date

accepted and signed by the Consultant and shall continue in full force and effect until August 1, 2027. The City,

at its option, may extend this Agreement (the “Option”) for two (2) additional one-year terms if the Consultant

agrees to honor the prices, and all terms, conditions, and specifications of this Agreement.

LOCATION OF STRUCTURES

Structure 1:

Location: Stonebridge Trail between Spring Green Drive and Creekside Drive

Type: Timber Pile Single Span PCC surface

IDOT Structure # 022-7201

Special Annual Inspection: CURRENTLY LOAD RATED

Inspection Due Date: May 28, 2026

Structure 2:

Location: Creekside Drive between Spring Green Drive and Gone Away Lane

Type: Timber Pile Single Span PCC surface

IDOT Structure # 022-7205

Structure 3:

Location: North Main Street between Cole Avenue and Parkway Drive

Type: PCC Box Culvert

IDOT Structure # 022-7199

Page 2 of 6

Scope of Services

EXHIBIT A

RFP #26-26 PROFESSIONAL ENGINEERING SERVICES-BRIDGE INSPECTIONS

Structure 4:

Location: Manchester Road Bridge between Bridge Street and Western Avenue

Type: Fracture Critical- Steel Beam Single Span

IDOT Structure # 022-7204

Includes insurance, railroad permits and traffic control detour

Structure 5:

Location: Gary Avenue between Harrison Avenue and Jewel Road

Type: PCC Box Culvert

IDOT Structure # 022-0169

ADDITIONAL STRUCTURE INSPECTIONS

Additional structure inspections may be required as requested. These structures were recently added to

the City’s inventory and are identified in the NBIS System:

Structure 6:

Location: Dorchester Drive at Winfield Creek

Type: Double Barrel Pipe spanning Dorchester Drive

IDOT Structure # 022-7198

Structure 7:

Location: Woodlawn Street at Winfield Creek

Type: Double Barrel Pipe spanning Woodlawn Street

IDOT Structure # 022-7196

Structure 8:

Location: Childs Street at Winfield Creek

Type: Double Barrel Pipe spanning Childs Street

IDOT Structure # 022-7200

Other Structures which will be considered optional and are not part of the NBIS system:

COMPENSATION

Fees for professional engineering services shall be based on a cost plus not to exceed basis using an hourly rate

times direct staff cost. Direct costs shall be charged at the actual rate incurred with no markup. A summary of

anticipated hours and fees shall be included in the proposal.

Page 3 of 6

Scope of Services

EXHIBIT A

RFP #26-26 PROFESSIONAL ENGINEERING SERVICES-BRIDGE INSPECTIONS

SUBMITTAL REQUIREMENTS

The City of Wheaton asks that your response include the following information, in tabbed sections, for

evaluation. PLEASE DO NOT SUBMIT PERFORATED PAGES, NOR BIND YOUR PROPOSAL IN ANYTHING OTHER

THAN PAPER CLIPS OR BINDER CLIPS.

1. Brief introduction of your firm.

2. Project Understanding: Describe your understanding of the project, including its scale, type, and unique

elements. This includes an understanding of the issues associated with this type of project. Include a project

timeline for deliverables.

3. Project Team and Experience: Inspectors performing this work must be qualified and have a minimum of

five (5) year of bridge inspection experience as well as experience in utilizing the software to report results

to IDOT. Provide resumes of key staff who shall be directly involved and provide a description of the role

and or responsibility of each team member. Provide names and experience of sub-consultants to be used

by the firm.

4. Firm Experience and References: Describe your firm’s current workload and capacity to devote sufficient

resources and staff to this project. Please submit a list of recent projects (no more than three years past) for

which your firm has provided similar services and include client contact information for each. Describe

quality assurance/quality control procedures.

5. Compensation: Fees for professional engineering services shall be based on a cost plus not to exceed basis

using an hourly rate times direct staff cost. Direct costs shall be charged at the actual rate incurred with no

markup. A summary of anticipated hours and fees shall be included in the proposal. Please complete and

return the attached Fee Proposal form (Exhibit D).

EVALUATION

City staff shall evaluate the proposals based on, but not limited to, the criteria listed below.

• Project Understanding

• Project Team and Experience

• Firm Experience and References

• Fee Proposal

Throughout the evaluation process, the City, at its sole discretion, may request additional written clarifications

and/or supplemental information from firms as part of the initial evaluation process.

DUE DATE FOR WRITTEN QUESTIONS

All questions concerning this solicitation shall be directed, in writing, to Tony Sperkowski at

asperkowski@wheaton.il.us. To be considered, written inquiries shall be received by February 24, 2026, at

11:00 am (CST).

ADDENDA

Questions shall be responded to in the form of a written addenda and published on the City’s website and on

DemandStar.com. Each Vendor shall acknowledge receipt of any addenda on the Fee Proposal form. Each

Page 4 of 6

Scope of Services

Commodity Codes

• NAICS 541330Engineering Services

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