Project Information

Bid Title

Landscape Services/Parks & City Facilities

Issuing Agency

City of Del City

Location

Oklahoma

Published Date

Apr 14, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP-04142026

Original Source

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Bid Documents

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Project Description

Bid Number	Response Deadline	Descriptions	Download
RFP-04142026	May 5, 2026 | 10:00 AM	Landscape Services/Parks & City Facilities	Download

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CITY OF DEL CITY AND/OR

DEL CITY MUNICIPAL SERVICES AUTHORITY (DCMSA)

Mail proposals to:

REQUEST FOR PROPOSAL

FINANCE DEPARTMENT

PURCHASING DIVISION

3701 SE 15TH ST, DEL CITY, OK 73115

Proposal for:

Mandatory Pre Bid Meeting Date:

Due/Opening Date:

DEL CITY LAWN/LANDSCAPE SERVICES/Parks & City

Facilities

4-28-26

Time:

10:00 AM

5-5-26

Time:

10:00 AM

Vendor Name: _______________________________________________________________________________

Mailing Address: ______________________________________________________________________

City, State, Zip: ______________________________________________________________________

Area Code, Phone: ________________________ Fax: ____________________ FEI#: ______________________

E-mail Address: ______________________________ Website: ________________________________

The City of Del City (“City”) and/or Del City Municipal Services Authority (“DCMSA”) is requesting Proposals for

the attached specified products and/or services. The following document contains the terms and conditions which

constitute the contract for the specified product and/or service, including the minimum specifications. The contract

will be awarded to the lowest and best bidder, as determined by the City of Del City and/or Del City Municipal

Services Authority. Submit all documents requested to the PURCHASING DIVISION at the above address. Place of

opening Municipal Building 3701 SE 15TH Street, Del City, OK.

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NONCOLLUSION AFFIDAVIT

PROPOSAL INVALID IF AFFIDAVIT NOT SIGNED AND NOTARIZED

State of ____________________________

County of ___________________________

I ________________________________________________ of lawful age, being first duly sworn, on oath says that:

1. (s)he is the duly authorized agent of _______________________________________________________________

the Bidder/Contractor (“Contractor”) submitting the proposal which is attached to this statement, for the purpose of

certifying the facts pertaining to the existence of collusion among contractors and between contractor and city

officials or employees, as well as, facts pertaining to the giving or offering of things of value to government

personnel in return for special consideration in the letting of any contract pursuant to the proposal to which this

statement is attached; 2. (s)he is fully aware of the facts and circumstances surrounding the making of the proposal

and/or the procurement of the contract to which this statement is attached and has been personally and directly

involved in the proceedings leading to the submission of such proposals; and 3. Neither the contractor nor anyone

subject to the contractor's direction or control has been a party; a. to any collusion among contractors in restraint of

freedom of competition by agreement to proposal at a fixed rate or to refrain from proposing, b. to any collusion with

any city official or employee as to quantity, quality or price in the prospective contract, or as to any other terms of

such prospective contract, nor c. in any discussions between contractors and any city official concerning exchange of

money or other thing of value for special consideration in the letting of a contract, d. to paying, giving or donating or

agreeing to pay, give or donate to any officer or employee of the City of Del City and/or the Del City Municipal

Services Authority, any money or other thing of value, either directly, in procuring the contract to which his/her

statement is attached.

Signature: _____________________________________ Title: __________________________________ Subscribed

& sworn before me this _____________ day of ___________________________, 20 _______

Notary Public

My commission expires

2

PROPOSAL/CONTRACT

TERMS AND CONDITIONS

1. PROPOSAL: Proposals must be submitted by the Bidder/Contractor (“Contractor”) on and in

accordance with the PROPOSAL/CONTRACT. All sheets bid on and this form must be

executed and submitted in a sealed envelope. DO NOT INCLUDE MORE THAN ONE

PROPOSAL PER ENVELOPE. The face of the envelope shall contain the City's address, the

date and time of the bid opening and the contract number. Proposals not submitted on attached

bid form shall be rejected. All Proposals are subject to the conditions specified herein.

Proposals which do not comply with said conditions specified herein are subject to rejection.

Proposals will be considered only on first quality products.

2. PROPOSAL ACCEPTANCE PERIOD: Proposals received after the opening date and time

will not be considered.

3. EXECUTION OF PROPOSAL: Proposal must contain an original signature of authorized

representative in the spaces provided. Proposal must be typed or printed in ink. Use of erasable

ink and penciled proposals will not be accepted. ANY AND ALL CORRECTIONS MADE BY

PROPOSER TO HIS/HER PROPOSAL MUST BE INITIALED.

4. NO PROPOSAL: If not submitting a proposal, respond by returning page 1, Request for

Proposal, marking it "NO PROPOSAL", Failure to respond three (3) times in succession without

justification shall be cause for removal of the vendor's name from the proposal mailing list.

NOTE: To qualify as a respondent, proposal must submit a "NO PROPOSAL" and it must be

received no later than the stated proposal opening date and time.

5. OPENING: Proposals will be opened by a City Officer and distributed to the requesting

department for review and recommendation for award and submitted to the City Council for

award. It is the contractor’s responsibility to ensure that his/her proposal is delivered at the

proper time, date and place as specified in the documents. Proposals, which for any reason are

not so delivered, will not be considered. NOTE: Proposal files may be examined during normal

working hours by appointment. PROPOSAL TABULATIONS WILL NOT BE PROVIDED BY

TELEPHONE OR MAIL. TABULATIONS MAY BE OBTAINED BY VISITING

www.DemandStar.com ON THE INTERNET OR AT OUR WEBSITE www.cityofdelcity.com.

6. TERM: This contract shall include the following: Vendor will include a pro-rated proposal

for services to commence on the 1st day of May 2025 and shall terminate on the 30th day of June

2025. Vendor will also include a proposal for services to commence on the 1st day of July 2025

and shall terminate on the 30th day of June 2026.

7. AWARDS: The City reserves the right to make award(s) for services to be provided by

individual/business; and to reject any and all proposals. Contractors are cautioned to make no

assumptions unless their proposal has been evaluated as being responsive.

8. LIABILITY: The service provider shall hold and save the City/DCMSA, its officers, agents

and employees harmless against the claims by third parties resulting from the service provider's

breach of this contract or the service provider's negligence.

9. FACILITIES: The City/DCMSA reserves the right to inspect the service provider’s facilities,

if any, at any time with prior notice.

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10. WAVIER: The City/DCMSA reserves the right to waive any General provisions, Special

Provision, or minor specification deviation when considered to be in the best interest of the

City/DCMSA.

11. TERMINATION FOR CONVENIENCE OF THE CITY/DCMSA: The performance of

work and/or the delivery of materials ordered under this contract may be terminated by the

City/DCMSA, in whole or in part, whenever it is determined to be in the best interest of the

City/DCMSA. Any such termination shall be effected by delivery to the vendor of a notice of

termination specifying the extent to which performance of work and/or delivery of ordered

materials is terminated, and the date upon which such termination becomes effective. After

receipt of a notice of termination, the contractor shall stop work and/or place no further orders

under the contract on the date and to the extent specified in the notice of termination.

It is further agreed the City may terminate this Contract immediately if the Vendor fails to

provide services/goods in accordance with this contract or in any way breaches any of the

provisions of the Contract.

12. OTHER ADDITIONAL INFORMATION: If the service provider is awarded a project, the

CITY/DCMSA may request from the service provider additional information or fill out

additional forms at any time.

13. Align contract/agreement terms with the Del City Fiscal Year (July 1-June 30)

14. Upon expiration of the initial term, this Agreement/Contract may be renewed for successive

(1) year terms, by mutual agreement of the parties and approval of City Council/Trust, subject to

debt limitations.

INTENT:

It is not the intent of the City of Del City and/or Del City Municipal Services Authority to deny

anyone the opportunity to bid. The City of Del City is seeking proposals from qualified

vendors, who specialize in lawn & landscape maintenance, capable of furnishing all

professional services, equipment, labor, and materials necessary to provide lawn and

landscape services as defined at Del City Properties listed in this document.

INFORMATION:

CJ Jennings

Parks & Recreation Supervisor

3701 S.E. 15th Street

P: 405-677-5741 x5010

cjennings@cityofdelcity.org

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This contract includes multiple areas of responsibility, and specifications

for areas to be maintained are as follows:

A.) Mow, weed eat, and edging to maintain a desirable and manicured appearance

throughout the duration of the contracted period. All areas are to be kept clean and

orderly, and kept free from leaves, litter, clippings, limbs and trash throughout the

duration of the contracted period. Litter shall not be mowed over or cut up with string

trimmers, and all undesirable items (trash, debris, limbs, etc.) must be removed and

properly disposed of. At no time shall any area have a visibly overgrown, uneven, or

unmaintained appearance. Sidewalks, curbs, walking trails, and any other paved or

concrete area with adjoining areas of growth shall be edged and maintained.

B.) Maintaining trees, shrubbery, plants, and flowerbeds by means of trimming and

pruning trees and shrubbery to prevent any undesirable overgrowth and to

consistently keep proper shape for appearance. All plants and beds are to be

maintained. Flowerbeds and gardens will be kept free of all undesirable growth,

leaves, litter, clippings, and trash. Tree limbs and vegetation must be trimmed and

kept at least 8 feet above ground level and cut back from any walking path, parking

area, or street. Trees shall remain free from epicormic sprouts and suckers.

C.) Fertilizing / Herbicide treatments of all areas to be serviced by vendor to keep grass

vegetation healthy, green, weed, sticker, and invasive grass free during the growing

season. The appropriate timing of, and number of application(s) of pre-emergent (Spring

and Fall) and post-emergent are required to prevent and remove all undesirable

vegetation growth throughout the duration of the contracted period. Sidewalks, walking

trails, paved and parking areas (where applicable), and curb lines will also be treated and

maintained for desirable appearances.

D.) Debris Removal. All sites must remain free from any type of debris, litter, limbs,

leaves, and any other undesirable items. These items are to be removed and disposed of

and not left on site.

Any issues observed during maintenance visits, such as (but not limited to) graffiti, building or

equipment damage, terrain problems, or any other cosmetic, structural, or safety issue shall be

reported to the City point of contact listed. Any situations affecting the ability to successfully

perform the requirements of this agreement shall be immediately reported to the City point of

contact.

Maintenance Schedule (General-Conditions Permitting): Weekly site maintenance shall

begin starting mid-April and continue until mid-September. October and November will have a

minimum of (2) site visits per month. December, January, and February shall consist of a

minimum of (1) site visit each month to ensure listed areas are within specifications, specifically

but not limited to trimming requirements as well as leaf and debris cleanup. March shall consist

of a minimum of (2) site visits. Additional site visits needed to meet requirements shall be

performed at any time necessary. Maintenance visits for months that are listed outside of the

weekly schedule shall not take place within 14 days of one another unless necessary. Pre and

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Commodity Codes

• NAICS 561730Landscaping Services

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