Project Information

Bid Title

On-Call Plumbing Services

Issuing Agency

City of Lawrenceville

Location

Georgia

Published Date

Mar 12, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

AQ005-26

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	AQ005-26
Bid Title:	On-Call Plumbing Services
Category:	Miscellaneous Services Bid Opportunities
Status:	Open

Description: The City of Lawrenceville is requesting quotes from licensed and qualified contractors to provide all labor, material, and equipment in performing all work necessary for maintenance, repairs, and/or installations of plumbing systems, components, and fixtures as required by the City's service requests. This is an on-demand contract. Annual quantities on the quote schedule are estimates only. Quantities will vary depending upon need. Services will be utilized on an as-needed project-by-project basis. The City reserves the right to select multiple vendors to ensure contract scope and expectations are fulfilled. Quotes should be typed or submitted in ink and returned to the attention of Kenneth Morris, Purchasing Director. Quotes will be received until 3:00 P.M. local time on Thursday April 2, 2026 by email For security reasons, you must enable JavaScript to view this E-mail address. . Publication Date/Time: 3/12/2026 12:00 AM Publication Information: See Invitation Attachment Closing Date/Time: 4/2/2026 3:00 PM Related Documents: AQ005-26 INV

Attachment Preview

March 9, 2026

INVITATION TO QUOTE

AQ005-26

The City of Lawrenceville is soliciting competitive quotes from qualified contractors for On-Call

Plumbing Services on an Annual Contract with four (4) renewal options for various Lawrenceville

Departments.

Quotes should be typed or submitted in ink and returned to the attention of Kenneth Morris, Purchasing

Director. Quotes will be received until 3:00 P.M. local time on Thursday April 2, 2026 by email

purchasing@lawrencevillega.org.

Questions regarding quotes should be directed to Kenneth Morris, Purchasing Director, at

purchasing@lawrencevillega.org, no later than 3:00 PM on Tuesday March 20, 2026. Quotes are legal and

binding upon the bidder when submitted.

Successful contractor will be required to meet insurance requirements. The Insurance Company should be

authorized to do business in Georgia by the Georgia Insurance Department, and must have an A.M. Best

rating of A-5 or higher.

The written bid documents supersede any verbal or written prior communications between the parties.

Evaluation of Bids and Alternates

Bidders are fully responsible for submitting pricing for the base bid and all alternate and/or optional bid

items as identified in the Bid Schedule.

After bid opening, the City reserves the right to evaluate the base bid and any combination of alternates or

optional items to determine the scope of work that best meets the City’s operational needs, project

priorities, and available funding.

The City will determine the lowest responsive and responsible bidder(s) based on the base bid and those

alternates or optional items selected by the City. The City is not obligated to accept all alternates or optional

items and may award the contract based on the base bid only or the base bid plus any combination of

alternates.

Award will be made to the supplier(s) submitting the lowest responsive and responsible quote(s). The City

of Lawrenceville reserves the right to reject any or all quotes to waive technicalities, and to make an award

deemed in its best interest. Quotes may be split or awarded in entirety.

We look forward to your bid and appreciate your interest in the City of Lawrenceville.

Kenneth Morris

Purchasing Director

The following pages should be returned in duplicate as your bid: Bidding Form, Pages 4-5

Contractor Affidavit, Page 6

AQ005-26

Page 2

SCOPE OF WORK: The City of Lawrenceville is requesting quotes from licensed and qualified

contractors to provide all labor, material, and equipment in performing all work necessary for

maintenance, repairs, and/or installations of plumbing systems, components, and fixtures as required by

the City’s service requests. This is an on-demand contract. Annual quantities on the quote schedule are

estimates only. Quantities will vary depending upon need. Services will be utilized on an as-needed

project-by-project basis. The City reserves the right to select multiple vendors to ensure contract scope

and expectations are fulfilled.

BASIC REQUIREMENTS: The Scope of Services includes inspections, maintenance, repairs, and/or

installations of plumbing systems, components, and fixtures as required by the City’s service requests. The

contractor(s) shall provide all labor, equipment, and materials necessary to satisfactorily complete the

project. This is an on-demand contract. Annual quantities on the quote schedule are for price comparison

and are estimates only. Quantities will vary depending upon need. Types of services shall include but not

be limited to:

• Water service lines and valves from the meters to the facilities

• Domestic water piping throughout the facilities

• Commercial and residential grade toilets, urinals, flush valves, sinks, showers, faucets, floor drains,

and associated connections and piping

• Sanitary waste piping within the facilities

• Gas and electric water heaters

• Electric water coolers

• Outdoor and indoor drinking fountains

• Sewer line repair, inspection, and unclogging

• Kitchen equipment connections for gas and water lines

• Miscellaneous and general plumbing items

• Welding of piping and piping connections

• Water features

SERVICE CALLS ON A TIME AND MATERIAL BASIS

• The Contractor(s) shall be available on a 24 hour/7day per-week basis and shall respond to service

requirements. The Contractor shall provide all of the transportation, equipment, labor, parts, and

materials needed to complete necessary repairs due to service calls.

• Compensation to the Contractor for service call responses will be based on the hourly labor rates

provided in the quote for the Contract, the actual cost of parts plus a percentage markup indicated in

the same quote (but not to exceed 15%), and a fixed trip charge when applicable. Hours shall be

calculated daily from the time the Contractor’s personnel arrives at a service location until the person

leaves the site. Travel time to and from the location will not be compensated, and travel time away from

the service location will not be compensated on an hourly basis. However, one Service Call Charge of

a fixed amount may be added to a service call to cover all travel time, including time away from the

service site to pick up parts or materials. Overtime labor rates may be charged for time outside of the

“normal hours” specified in the quote. Parts must be itemized and billed at actual cost plus the pre-

determined markup. The Contractor also agrees that it will provide documentation of costs for parts

and materials upon request of the City. This is accomplished by attaching the itemized invoice. Sub-

contractor services when authorized by the City shall be billed at cost plus the same mark-up utilized

for parts and materials. Sub-contractor costs must be documented. The contractor shall be trained and

shall provide trained personnel to perform this type of service.

• As noted above, the City will not pay the hourly labor rate for time to travel to and from the service site

or away from the service location to pick up parts and/or materials. Instead, compensation may include

one Service Call Charge per service call to cover any travel time. This amount will be a flat fee charged

in lieu of hourly time. Example: Repair personnel shows up on job 9:00 AM checks out the problem

AQ005-26

Page 3

and discovers that he needs to replace a part that he does not have on his service vehicle. He leaves the

job site at 10:00 AM, picks up the part, and returns to the job site at 11:30 AM. He completes the repair

at 12:30 PM. Billable costs at the hourly rate are from 9:00 – 10:00 and 11:30 – 12:30, and there is one

Service Call Charge. If an additional technician or technicians are required to perform the work, there

is still only one Service Call Charge.

• Regular hourly rates apply for services performed from 7:00 a.m. to 5:00 p.m., Monday through Friday.

Overtime hourly rates apply for services performed after hours; weekends and holidays. Recognized

holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and

Christmas Day.

• The contractor will typically be expected to use one technician for a routine service call. If the

contractor anticipates using more than one technician for the service, the contractor shall obtain prior

approval from the City representative before committing to the use of additional staff.

• Materials and parts supplied shall be new, of a quality conforming to current engineering and

manufacturing standards, free of defects, and suitable for the intended use. The City reserves the right

to provide materials, parts, and supplies for any authorized work item. Any material purchased by the

contractor and not used shall be returned to the appropriate city representative. Materials required will

be listed on the invoice when submitted and charged at the stated percentage of mark-up over the

contractor’s cost. The contractor agrees to provide documentation of costs for parts and materials upon

request.

QUALITY ASSURANCE:

• All repairs and installations shall be completed in accordance with the applicable State and Local

plumbing, gas, and mechanical codes. When necessary by codes or required by City personnel, the

contractor shall have work permitted and inspected by the appropriate code inspection and/or enforcing

agencies.

• The contractor shall warrant all materials and workmanship for one (1) year after the date of

acceptance by the City. If any of the work is found defective or not in accordance with

applicable codes and standards, the contractor shall correct work promptly, at no cost, and to

the satisfaction of the City. The contractor shall provide the manufacturer’s warranties for any

new fixtures and parts.

AQ005-26

ITEM #

1

2

3

4

5

6

7

Failure to return this page as part of your bid documents may result in rejection of the bid

QUOTE SCHEDULE

Page 4

SECTION A: REPAIR AND INSTALLATION SERVICES/ LABOR

DESCRIPTION

APPOX QTY.

UNIT PRICE

Class II Licensed Master- Regular Hours

20

HR

Class II Licensed Master – Overtime Hours

5

HR

Licensed Journeyman – Regular Hours

70

HR

Licensed Journeyman – Overtime Hours

10

HR

Unlicensed Helper– Regular Hours

70

HR

Unlicensed Helper – Overtime Hours

5

HR

Trip Charge

30 TRIPS

TOTAL PRICE

TOTAL PRICE

SECTION B: PARTS/ EQUIPMENT PLUS PERCENTAGE MARK-UP

State Percentage Mark-Up Charge above Cost

of Parts, Materials and Equipment

(Not to Exceed 15% of Actual Costs)

$10,000.00

X______% = $

QUOTE TOTAL

SECTION A TOTAL

$

SECTION B TOTAL

$

GRAND TOTAL

$

AQ005-26

Failure to return this page as part of your bid documents may result in rejection of the bid

Page 5

Renewal Option 1:

Renewal Option 2:

Renewal Option 3:

Renewal Option 4:

Termination for Cause: The City may terminate this agreement for cause upon ten (10) days prior written notice to the supplier of the contractor’s default in

the performance of any term of this agreement. Such termination shall be without prejudice to any of the City’s rights or remedies by law.

Termination for Convenience: The City may terminate this agreement for its convenience at any time upon thirty (30) days written notice to the contractor. In

the event of the City’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed

performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the supplier, which shall itemize each

element of performance.

Certification of Non-Collusion in Bid Preparation

Signature

Date

The City requires that all who enter into a contract for the physical performance of services with the City must satisfy O.C.G.A. § 13-10-91 and Rule 300-10-

1-.02, in all manner, and such are conditions of the contract.

In compliance with the attached specifications, the undersigned offers and agrees, if this bid is accepted by the City Council within ninety (90) days of the

date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s)

within the time specified in the Bid Schedule.

Legal Business Name

Federal Tax ID

Address

Representative Signature

Printed Name

Telephone Number

Fax Number

E-mail address

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.