Project Information

Bid Title

Water Treatment Plant Chemicals

Issuing Agency

Town of Smyrna

Location

Tennessee

Published Date

Mar 23, 2026

Closing Date

Apr 8, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Water Treatment Plant Chemicals

LEGAL NOTICE

INVITATION TO SUBMIT QUOTATIONS

The Town of Smyrna will accept quotations on annual water filtration plant chemicals. Bidders shall submit sealed quotations in the format specified in the Invitation to Submit Quotations no later than 10:30 a.m. April 8,2026 at which time bids will be publicly opened and read aloud.  No bid may be withdrawn after the scheduled closing time for a period of 90 days.  Bidding documents may be obtained at Smyrna Town Hall during regular business hours or www.townofsmyrna.org .  Quotations should be mailed or hand delivered to:

Purchasing Department
Smyrna Town Hall
Sealed Bid WTP Chemicals / April 8 @ 10:30 a.m.
315 South Lowry Street
Smyrna, TN  37167

The Town of Smyrna will not discriminate in the purchase of all goods and services on the basis of race, color, religion, sex, national origin, age, disability or any other lawfully protected classification.

Verbal quotations or quotations received after the closing date will not be accepted.  The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or informalities and to accept any bid deemed to be in the best interest of the Town.

BID DOCUMENT

Attachment Preview

LEGAL NOTICE

INVITATION TO SUBMIT QUOTATIONS

The Town of Smyrna will accept quotations on annual water filtration plant chemicals.

Bidders shall submit sealed quotations in the format specified in the Invitation to Submit

Quotations no later than 10:30 a.m. April 8, 2026 at which time bids will be publicly

opened and read aloud. No bid may be withdrawn after the scheduled closing time for a

period of 90 days. Bidding documents may be obtained at Smyrna Town Hall during

regular business hours or www.townofsmyrna.org. Quotations should be mailed or hand

delivered to:

Purchasing Department

Smyrna Town Hall

Sealed Bid WTP & WWTP Chemicals / April 8 @ 10:30 a.m.

315 South Lowry Street

Smyrna, TN 37167

The Town of Smyrna will not discriminate in the purchase of all goods and services on

the basis of race, color, religion, sex, national origin, age, disability or any other lawfully

protected classification.

Verbal quotations or quotations received after the closing date will not be accepted. The

Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or

informalities and to accept any bid deemed to be in the best interest of the Town.

BY:

Sierra Lowry

Finance Director

TO BE RUN:

March 24, 2026

____________________________________

Company

TABLE OF CONTENTS

PAGE

SECTION I --

GENERAL INFORMATION

3

SECTION II --

SPECIFICATIONS & INSURANCE REQUIREMENTS

4

SECTION III --

PRICE QUOTATION & AGREEMENT

14

SECTION IV -- SPECIFICATION COMPLIANCE

20

2

SECTION I - GENERAL INFORMATION

A. The Town of Smyrna desires to purchase annual water filtration and wastewater

treatment plant chemicals for the fiscal year July 1, 2026 through June 30, 2027.

Products will be ordered as needed.

Plant

Location:

Water Treatment Plant

156 Sharp Springs Road

Smyrna, TN 37167

B. The Town of Smyrna reserves the right to reject any and all bids, to waive

technicalities or informalities and to accept any bid deemed to be in the best

interest of the Town. No bid may be withdrawn after the scheduled closing time

for a period of 90 days.

C. The bidder shall abide by and comply with the true intent of the specifications and

not take advantage of any unintentional error or omission, but shall fully address

the full intent and meaning of each aspect of the specifications.

D. Section III, IV and Agreement must be completed and included as an integral part

of each bidder’s proposal. Agreement should be signed and attested, but not

dated.

E. Freight shall be paid by the vendor and should be included in the unit price bid.

F. The Town is a tax-exempt organization.

G. Mail is delivered after 11:00 a.m. Monday through Friday.

H. The Town reserves the right to select the best individual unit price.

I. The Town of Smyrna, in accordance with Title VI of the Civil Rights Act of 1964

and Title 49, Code of Federal Regulations, hereby notifies all Bidders that it will

affirmatively insure that in any contract entered into pursuant to this advertisement,

minority business enterprises will be afforded full opportunity to submit bids in

response to this invitation and will not be discriminated against on the grounds of

race, color, creed, sex, handicap or national origin in consideration for an award.

J. Bid quotations must be submitted on the Town's quotation page(s). No

exceptions.

K. By submission of this bid, each bidder/proposer and each person signing on

behalf of any bidder certifies, and in the case of a joint bid each party thereto

certifies as to its own organization, under penalty of perjury, that to the best of

its knowledge and belief that each bidder is not on the list created pursuant to

T.C.A. § 12-12-106 Iran Divestment Act. State of TN_Debarred_Vendors.pdf

3

SECTION II - SPECIFICATIONS

The Town of Smyrna has approved the water filtration chemicals in this invitation to submit

quotations. Equals must be approved prior to bid opening by the plant manager. In case

of a tie, the award will be made by: (1) The vendor that is awarded other items, or (2)

Recommendation of plant manager.

Water Treatment Plant Manager, Kevin Relford. Phone (615) 459-3574.

E-mail: kevin.relford@townofsmyrna.org.

THIS ORDER IS TO BECOME EFFECTIVE JULY 1, 2026 AND TO EXPIRE JUNE 30,

2027. However, upon mutual agreement of both parties, the bid proposal may be renewed

by the Town of Smyrna for a period of two successive one-year periods under the same

price, terms, and conditions as in the original proposal.

Contract Agreement

Successful bidders will be expected to enter into a contract Agreement with the Town of

Smyrna. Agreement shall be signed and attested, but not dated, by the proper business

representative and submitted with the bid proposal. An executed contract will be forwarded

to the winning vendor after Council approval.

SAFETY DATA SHEET (SDS)

In accordance with Tenn. Code Ann. §6-56-307, manufacturers of chemical products

which are the subject of purchase contracts for the Town of Smyrna shall create, list, and

maintain a Material Safety Data Sheet (MSDS) for such chemical products on the national

MSDSSEARCH repository or the manufacturer's web site so that the information can be

accessed by means of the Internet. A site operated by or on behalf of the manufacturer

or a relevant trade association is acceptable so long as the information is freely accessible

to the public. BIDS WHICH FAIL TO CERTIFY COMPLIANCE WITH THIS PROVISION

WILL BE REJECTED.

SMYRNA/LOCAL BUSINESS LICENSE

Compensation of more than $100,000 from contracts performed in one county by a

contractor described in Tenn. Code Ann. § 67- 4-708(4)(A) will be sourced to that county

and the tax from such contracts will be distributed to that county. Compensation of

$100,000 or less from contracts performed in one county by such person will be sourced

to the county of the person’s domicile or location. If the person does not have a domicile

or location in Tennessee, such compensation will be earmarked and allocated to the

state’s general fund.

For purposes of distribution of the municipal business tax provided for in Tenn. Code Ann.

§ 67-4-705, receipts will be sourced to the municipality in which the person’s established

physical location, outlet, or other place of business is located. Receipts from sales made

by persons operating from an established physical location, outlet, or other place of

4

business in one municipality who extend their operations outside the boundaries of the

municipality without establishing a physical location, outlet, or place of business outside

the boundaries of the municipality will be sourced to the municipality in which the person’s

established physical location, outlet, or other place of business is located.

If the person has no established physical location, outlet, or other place of business in the

state, then such receipts will not be subject to the municipal business tax. Receipts from

all taxable sales of any services or tangible personal property by a provider of video

programming services will be sourced to the municipality where the property or service is

received by the customer regardless of whether or not the provider has a physical

location, outlet, or other place of business in that municipality.

Compensation of more than $100,000 from contracts performed in one municipality by a

contractor described in Tenn. Code Ann. § 67- 4-708(4)(A) will be sourced to that

municipality and the tax from such contracts will be distributed to that municipality.

Compensation of $100,000 or less from contracts performed in one municipality by such

person will be sourced to the municipality of the person’s domicile or location. If the person

does not have a domicile or location in Tennessee, such compensation will not be subject

to the municipal business tax. (From Tennessee Business Tax Guide/ Tenn. Dept. of

Revenue 2019; See also, Tennessee Works Tax Act (2023), Public Chapter 377, 2023

Session of the 113th General Assembly)

INSURANCE REQUIREMENTS

The Vendor shall purchase and maintain for the duration of the contract insurance against

claims for injuries to persons or damages to property which may arise from or in

connection with the performance of the work hereunder by the Vendor, its agents,

representatives, employees or subcontractors.

A. MINIMUM SCOPE AND LIMITS OF INSURANCE

1. Workers Compensation

Workers Compensation insurance shall be in compliance with the State of

Tennessee and shall be statutory. Employers Liability shall be included with a

minimum limit of $500,000 per accident/per disease/per employee.

2. Commercial General Liability

Commercial General Liability insurance shall have a minimum limit per occurrence

of $1,000,000 and a minimum general aggregate of $2,000,000. It shall include

completed operations, product liability and personal injury liability insurance.

3. Automobile Liability

5

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 325998All Other Miscellaneous Chemical Product and Preparation Manufacturing

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.