Project Information

Bid Title

RFP-25-238-ACT-BANKSERVICE Final

Issuing Agency

Alamo Area Council of Governments

Location

Texas

Published Date

Oct 30, 2025

Closing Date

Nov 21, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP-25-238-ACT-BANKSERVICE Final

Original Source

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Project Description

RFP-25-238-ACT-BANKSERVICE Final

Request for Proposals

RFP-25-238-ACT-BANKSERVICE Final

Proposals Due : November 21, 2025

Questions Due : November 12, 2025

• RFP-25-238-ACT-BANKSERVICE Final

Attachment Preview

RFP-25-238-ACT-BANKSERVICE

Request for Proposal

Banking Services for FY26 – FY28

RFP Release Date

Deadline to Submit Questions

Response to Questions Posted

Proposal Submission Deadline

October 29, 2025

November 7, 2025

November 12, 2025

November 21, 2025

4:00 p.m.

11:00 a.m.

4:00 p.m.

4:00 p.m.

RFP Links: https://aacog.gov/procurement

Notice: Prospective proposers who receive this document from a source other than THE

AGENCY should immediately contact the AGENCY and provide their name, company,

and email address in order that an addendum to the RFP or other communication can

be delivered. Any prospective proposer who fails to provide the AGENCY with this

information assumes complete responsibility for complete submission requirements.

RFP-25-238-ACT-BANKSERVICE

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TABLE OF CONTENTS

PART 1.0–Scope of Request................................................................................................4

1.1 Purpose of Request for Proposal ............................................................................... 4

1.2 Background Information ........................................................................................... 4

1.3 Authority ................................................................................................................... 5

1.4 Scope of Work...........................................................................................................5

1.5 Miscellaneous Information........................................................................................6

1.6 Acronyms .................................................................................................................. 6

PART 2.0–RFP Response Information ................................................................................ 7

2.1 Response Deadline .................................................................................................... 7

2.2 Technical Questions Call-In......................................................................................7

2.3 Contact with AGENCY.............................................................................................7

2.4 Availability of Request for Proposal ......................................................................... 9

2.5 Responses .................................................................................................................. 9

2.6 Specifications ............................................................................................................ 9

2.7 Miscellaneous Proposal Criteria..............................................................................10

PART 3.0–General Information and Administrative Requirements ..................................12

3.1 Eligible Providers ....................................................................................................12

3.2 Contract Information ...............................................................................................12

3.3 Governing Provisions and Limitations ....................................................................13

3.4 Administrative Requirement and Limitations .........................................................14

PART 4.0 – Proposal Review and Selection Process .........................................................15

4.1 Evaluation Process ..................................................................................................15

4.2 Proposal Evaluation Criteria (Both Methods) .........................................................15

4.3 Proposer’s Acceptance of Evaluation Methodology ...............................................16

4.4 Dispute Resolution – Appeal and Debriefing..........................................................16

PART 5.0 – Proposal Response Requirements...................................................................17

5.1 Proposal Format and Number of Proposals.............................................................17

5.2 Proposal Validity Period .........................................................................................18

5.3 Page Limitation .......................................................................................................18

5.4 Order of Proposal Contents .....................................................................................18

PART 6.0 – Proposal Response Forms ..............................................................................18

6.1 Vendor Information Page - Attachment A (Must Provide) .....................................19

6.2 Title Page - Attachment B (Must Provide)..............................................................19

6.3 Table of Contents – Attachment C (Must Provide).................................................19

6.4 Executive Summary – Attachment D (Must Provide).............................................19

6.5 Proposal Narrative – Attachment E (Must Provide, 1-2 Pages) ..............................19

6.6 Pricing Response Form – Attachment F (Must Provide).........................................21

6.7 Financing Term Sheet - Attachment G (Must Provide) ..........................................28

6.8 Certification Sheet (Must Provide)..........................................................................28

6.9 Acknowledgment Form (Must Provide)..................................................................28

6.10 Conflict of Interest Questionnaire (Must Provide) ..................................................28

6.11 Certification Regarding Debarment (Must Provide) ...............................................28

6.12 Non-Discrimination Certification (Must Provide)..Error! Bookmark not defined.

6.13 Certification Regarding Bank Lobbying (Must Provide) ........................................28

RFP-25-238-ACT-BANKSERVICE

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6.14 Request To Be Added To Bidder’s/Vendor’s List (Must Provide) .........................28

6.15 AACOG 2026 Public Funds Investment Policy (Must Provide)Error! Bookmark not

defined.

Attachment A – Bank Information

Attachment B – Title Page

Attachment C – Table of Contents

Attachment D – Executive Summary

Attachment E – Proposal Narrative

Attachment F – Pricing

Attachment G – Financing Term Sheet

Attachment H – Certification Sheet

Attachment I – Acknowledgement Form

Attachment J – Conflict of Interest Questionnaire

Attachment K – Certification Regarding Debarment

Attachment L – Non-Discrimination Certification

Attachment M - Certification Regarding Bank Lobbying

Attachment N -Request to Be Added to Vendor/Bidder List

Attachment O – AGENCY 2026 Public Funds Investment Policy

RFP-25-238-ACT-BANKSERVICE

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PART 1.0–Scope of Request

1.1 Purpose of Request for Proposal

The purpose of this Request for Proposal (RFP) is to identify eligible bank

institutions to provide bank depository services and obtain the most advantageous

financing for the refinance of the AACOG Complex, where AACOG is currently

located. These bank services are for the Alamo Area Council of Governments

(AACOG), Alamo Area Development Corporation (AADC), Alamo Area Housing

Finance Corporation (AAHFC), and any other affiliated entities, known as the

(“AGENCY”) in this document. The initial contract period will be for three (3) years

with two (2) one (1) year extensions that will be at the discretion of the AGENCY

Board of Directors. The initial contract will begin January 1, 2026 and end

December 31, 2028.The contract will provide a transition period not to exceed

ninety (90) days for migration and implementation to a new bank at the end of the

term.

1.2 Background Information

1.2.1 The Alamo Area Council of Governments (AACOG), (“AGENCY”) is a

voluntary association of municipal and county governments and special

districts located in Bexar County and the surrounding twelve counties.

Defined as a political subdivision of the State of Texas, the AGENCY was

established in 1967 under Chapter 391 of the Local Government Code as

a voluntary association of local governments and organizations that serves

its members through planning, information, and coordination activities. The

AGENCY serves the Alamo Area/State Planning Region 18, which covers

13 counties and 12,582 square miles. Comprising the area planning region

are Atascosa, Bandera, Bexar, Comal, Frio, Gillespie, Guadalupe, Karnes,

Kendall, Kerr, Medina, McMullen, and Wilson counties.

1.2.2 Alamo Area Development Corporation (AADC), (“AGENCY”) is a nonprofit

501(C) 3 component unit representing Bexar County and the surrounding

twelve counties.

1.2.3 Alamo Area Housing Finance Corporation (AAHFC), is a public nonprofit

corporation, duly organized and incorporated under and pursuant to the

Texas Housing Finance Corporations Act as amended, Chapter 394, Texas

Local Government Code, that provides decent, safe and sanitary housing

for residents at prices they can afford.

1.2.4 AACOG purchased the AACOG Complex in April 2021 and signed a five-

year promissory note that expires in May 2026. The AACOG Complex is

132,832 square feet and consists of two buildings located at 2700 NE Loop

410. The AACOG Plaza was purchased outright, and the AACOG Tower

was financed.

1.2.4.1 The AACOG Tower is a six-story office building, 105,148 s.f.

1.2.4.2 The AACOG Plaza is a one-story office building, 27,684 s.f.

RFP-25-238-ACT-BANKSERVICE

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1.3 Authority

1.3.1 Texas Government Code, Title 3, Subtitle Z, Chapter 391

1.3.2 Texas Government Code, Chapter 2161

1.3.3 Texas Government Code, Chapter 2254, Subchapter B

1.3.4 Texas Government Code, Chapter 394

1.4 Scope of Work

1.4.1 The AGENCY is requesting proposals from bank institutions to provide bank

depository services as well as refinancing rates for the AACOG complex.

The initial contract period will be for three (3) years with two (2) one (1) year

extensions that will be at the discretion of the AGENCY Board of Directors.

The initial contract will begin January 1, 2026 and end December 31, 2028.

The contract will provide a transition period not to exceed ninety (90) days

for migration and implementation to a new bank at the end of the term.

1.4.2 The AGENCY is looking for a 25 year amortization period, with a 5-7 loan

term based on a 25 year amortization, as a fixed rate, with options to

increase/decrease amortization period. The type of borrowing would be a

Permanent (1st Lien) loan.

1.4.3 The objective is to identify the banking institution that can offer the most

comprehensive services at the most competitive rates. The AGENCY is also

looking to refinance our mortgage loan in 2026. Proposal response will be

submitted by two (2) methods:

1.4.3.1 Method 1 – Provide monthly fee for all services and maximum

interest rate on available balances. Provide the interest rate for

refinancing the AACOG complex, as well as terms of the loan

(attachment G). Provide the current rates that your bank is paying

on certificates of deposit for 180, & 360 day terms.

1.4.3.2 Method 2 – Provide information per the RFP bid response form

1.4.4 Bid Methods 1 and 2 will be based on the following AGENCY historical

transaction history. For the purpose of the bid notice and the bid form

furnished herewith, funds of the AGENCY shall include, but not limited to,

the following:

Bank Accounts and Transaction History for September 2025

Account Description No. of Amounts No. of Amounts Ending

Credits

Debits

Balance

RFP-25-238-ACT-BANKSERVICE

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