Project Information

Bid Title

Consulting Services for Disaster Recovery and FEMA Public Assistance

Issuing Agency

City of Newnan

Location

Georgia

Published Date

Feb 25, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Consulting Services for Disaster Recovery and FEMA Public Assistance
Category:	Request for Proposals
Status:	Open

Description: The City of Newnan, Georgia, located 35 miles southwest of downtown Atlanta, on Interstate 85 South, and City seat of Coweta City, Georgia, is seeking Competitive Sealed Proposals from qualified organizations to provide Professional Consulting Services for Disaster Recovery and FEMA Public Assistance in accordance with the specifications and conditions contained in the RFP. This RFP has been compiled for the purpose of providing information, requirements, guidelines, specifications, and other data that can be used by Proposers who wish to submit a proposal for consideration. For information or inquires, contact Hasco Craver, Assistant City Manager . Publication Date/Time: 2/25/2026 11:00 AM Closing Date/Time: 4/14/2026 2:00 PM Contact Person: Hasco Craver, Assistant City Manager Related Documents: City of Newnan Public Assistance RFP (PDF)

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City of Newnan, Georgia

Request for Proposals

for

Consulting Services for Disaster Recovery and FEMA

Public Assistance

Issue Date:

Issued By:

Inquiries:

Proposals Due:

Bid Opening:

Wednesday February 25, 2026

City of Newnan

Office of City Manager

25 LaGrange Street

Newnan, GA 30263

Hasco Craver, Assistant City Manager

City of Newnan

hcraver@newnanga.gov

Tuesday, April 14, 2026 by 2:00PM, EST

Tuesday, April 14, 2026 at 2:00PM, EST

CITY OF NEWNAN, GEORGIA

SECTION 1.

A. PURPOSE

The City of Newnan, Georgia, located 35 miles southwest of downtown Atlanta, on Interstate 85

South, and City seat of Coweta City, Georgia, is seeking Competitive Sealed Proposals from

qualified organizations to provide Professional Consulting Services for Disaster Recovery and

FEMA Public Assistance in accordance with the specifications and conditions contained in the RFP.

This RFP has been compiled for the purpose of providing information, requirements, guidelines,

specifications, and other data that can be used by Proposers who wish to submit a proposal for

consideration.

It is the intent to enter into a pre-event contract, which would result in no immediate cost to the City

of Newnan, GA. The Contractor shall provide all materials and services necessary in the

performance of this bid. The City of Newnan does not guarantee a minimum value for this contract.

For questions regarding this RFP must be submitted in writing via email to:

Hasco Craver, Assistant City Manager hcraver@newnanga.gov

No later than 2:00pm March 24, 2026.

B. SCHEDULE INFORMATION

This RFP has been issued on Wednesday, February 25, 2026. All Firms interested in submitting a

proposal MUST SUBMIT all addendums if applicable with their proposal. There will not be a

pre-bid conference. It is the proposers responsibility to tract this bid process. All documents

including any addendums will be posted on the City of Newnan’s website at www.newnanga.gov,

under bid opportunities, Consulting Services for Disaster Recovery and FEMA Public Assistance.

1. Proposals shall be submitted by the RFP Submittal Deadline Tuesday, April 14, 2026, at

2:00PM, EST.

2. All questions regarding this solicitation must be submitted in writing via the provided email.

Questions will be answered by issuance of an addendum and posted on the City website at:

www.newnanga.gov. The last day for questions is March 24, 2026, 2:00PM.

3. Contact with other departments or City representatives without permission may render your

proposal void.

4. The Proposer shall submit the proposal no later than Tuesday, April 14, 2026, at 2:00PM

EST at which time all proposals will be opened. Proposals received later than the deadline

will not be

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considered.

5. Prices and quotations included in the proposal shall remain firm for not less than one hundred

twenty (120) calendar days from proposal deadline stated above.

6. The City shall not be liable for any costs associated with the preparation of responses to this

solicitation; therefore, all costs shall be borne by the Proposer.

7. There will not be a pre-proposal conference. All prospective Proposers should review the RFP

document and all Attachments and submit all questions and/or requests for additional

information by the deadline of Friday, March 24, 2026, at 2:00 pm EST.

8. It is the intent and purpose of the City that this solicitation promotes competition. It shall be

the Proposer’s responsibility to advise Hasco Craver, Assistant City Manager in writing, via

email at hcraver@newnanga.gov, or 25 LaGrange Street, Newnan, GA 30263, if any

language or requirements, or any combination thereof, inadvertently restricts or limits this

solicitation to a single source. Such notification shall be submitted in writing, and must be

received by the Assistant City Manager at least five calendar (5) days prior to proposal

receipt date. A review of such notification shall be made by the Program Manager.

9. Prior to submitting a proposal, each Proposer shall carefully examine the RFP document,

study and thoroughly familiarize himself/herself with the specifications/requirements of the

RFP and the Contract Documents and notify the City of any conflicts, errors, or discrepancies.

10. By submission of a proposal, the Proposer guarantees that all goods and services meet the

requirements of the RFP during the contract period.

11. Failure to submit all required information may be determined as a non-responsive proposal.

12. Any Proposer may withdraw its proposal prior to the closing time for the receipt of proposals.

Correction or withdrawal of inadvertently erroneous proposals before or after the opening date, or

cancellation of awards or contracts based on such mistakes, may be permitted subject to the

following:

1) Mistakes discovered by the Proposer before proposal opening may be corrected by

modification or withdrawal and resubmission by submitting written notice to the City

Manager’s Office prior to the time set for proposal opening.

2) After proposal opening, no changes in prices or other provisions of proposals, which

are prejudicial to the interest of the City, shall be permitted.

3) Except as otherwise allowed by law, all decisions to permit the correction or

withdrawal of proposals, or to cancel awards, or contracts, after award but prior to

performance shall be supported by a written determination made by the City

Manager’s Office

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FACT SHEET

Title of RFP:

Date of Issue:

Last day to submit questions:

Date of final answers:

Proposal due date:

Copies of proposal required:

Proposal opening date:

Proposal submission location:

Proposal opening location:

Project name:

Site location/Size:

Funding source:

Firm selection schedule:

Consulting Services for Disaster Recovery and FEMA Public

Assistance

February 25, 2026

March 24, 2026 2PM

April 7, 2026, 3PM

April 14, 2026 before 2:00PM

1 original, 1 copies plus 1 digital copy

April 14, 2026 at 2:00PM

Newnan City Hall, Office of the City Manager

Newnan City Hall, Office of the City Manager

Consulting Services for Disaster Recovery and FEMA Public

Assistance

Newnan, GA

City of Newnan – FEMA Reimbursement

Target date of April 28, 2026 or ASAP

C. INSTRUCTIONS FOR PROPOSALS

Written responses to all written inquiries received by 2:00 PM ET, March 24, 2026 will be posted

on the City’s website at www.newnanga.gov under bid opportunities, Consulting Services for

Disaster Recovery and FEMA Public Assistance, as an addendum. It is the proposer’s

responsibility to follow this bid process so that they will be aware of all addenda being posted prior to

bid opening. Acknowledgement of all addenda is required. No City staff or other officials

associated with this RFP should be contacted regarding this RFP other than the City Official

named below Doing so may result in disqualification.

All inquiries regarding this RFP Must be in writing via email and addressed to:

Hasco Craver, Assistant City Manager, hcraver@newnanga.gov

An original, one (1) copies and one (1) digital copy of this RFP are to be submitted to:

Cleatus Phillips,

Newnan City Manager

25 Lagrange Street

Newnan, Georgia 30263

Proposals must be submitted no later than 2:00PM EST. April 14, 2026. Proposals must be

received in a sealed envelope or container marked “Competitive Sealed Proposals for

“Consulting Services for Disaster Recovery and FEMA Public Assistance”. Place the Project

name, and opening date on the submitting envelope or container.

Page 4

No proposal will be received or accepted after the above specified date and time of the proposal

opening. Proposals submitted after the designated date and time will be deemed invalid and

returned unopened to the proponent

1. All proposals shall be complete and carefully worded, and must convey all of the

information requested by the City. If significant errors are found in the proposal, or if the

proposal fails to conform to the essential requirements of the RFP, the City and the City

alone, will determine whether the variance is sufficient to warrant rejection of the

proposal.

2. Proposals are to be prepared simply and, in a manner, designed to provide the City with a

straightforward presentation of the Proposer’s capability to satisfy the requirements of this

RFP. The Proposer’s proposal must, therefore, follow the RFP format, utilizing the same

section titles, schedules, and paragraphs.

3. The Proposer must clearly mark as "Confidential" each part of its proposal which it

believes contains proprietary information, which could be exempt from disclosure from

the Privacy Act of 1974. The City reserves the right to determine whether this information

should be exempt from disclosure, and the Proposer agrees by submitting its proposal that

no claim or legal action may be brought against the City or its agents for its determination

in this regard.

4. The Proposer shall make its proposal in the official name of the entity or individual under

which business is conducted (showing official business address).

5. The Proposer shall include on the proposal the Federal Employer Identification Number

(FEIN) and DUNS number of the entity issuing the proposal (or in the absence of a FEIN

and DUNS number, the Social Security Number of the individual issuing the proposal).

6. The Proposer shall include all applicable requested information and is encouraged to

include any additional information the Proposer wishes to be considered. If the proposal

includes any comments over and above the specific information requested in our RFP, the

Proposer shall include this information as a separate appendix to the proposal.

7. The Proposer shall clearly write in ink or type-write all prices and quotations.

8. A person duly authorized to legally bind the Proposer shall execute all required

documents in ink.

9. Each copy of the proposal should be bound in a single volume where practical.

10. This RFP may result in additional negotiations. To maintain the integrity of the

procurement process, all contacts and discussions shall be directed to the City Manager’s

Office.

11. Comments or discussions by City personnel relative to this solicitation shall not be

binding on the City.

12. All supplementary documents and attachments are essential parts of this RFP and

requirements occurring in one are as binding as though occurring in all.

13. Each Proposer shall fully acquaint itself with conditions relating to the scope and

restrictions attending the execution of the work contemplated under this RFP. The failure

or omission of a Proposer to acquaint itself with existing conditions shall in no way

relieve the Proposer of any obligation with respect to this RFP or any agreement reached

with the City.

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services

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