Project Information

Bid Title

Yard Waste Grinding and Removal Services RFP

Issuing Agency

Enfield town

Location

Connecticut

Published Date

Jun 10, 2026

Closing Date

Jun 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	Yard Waste Grinding and Removal Services RFP
Category:	Town of Enfield, Public Works
Status:	Open
Bid Recipient:	Director of Finance, Town of Enfield, 820 Enfield Street, Enfield, CT 06082

Description: TOWN OF ENFIELD, CONNECTICUT REQUEST FOR PROPOSALS REFUSE AND RESOURCE MANAGEMENT YARD WASTE GRINDING AND REMOVAL SERVICES June 3, 2026 Sealed proposals for the services named above will be received at the Office of the Director of Finance until 11:00 a.m. EST on Wednesday, June 24, 2026. Thereafter, proposals will be opened in public and read aloud or opened and read aloud pursuant to the applicable provisions of the Governor’s Executive Orders. Responses received after this date and time will not be accepted. Specifications and proposal documents may be obtained from Carl Johnson, Deputy Director of Public Works – Capital Projects & Administration, Stanley E. Jablonski DPW Complex, 40 Moody Road, Enfield, CT 06082, For security reasons, you must enable JavaScript to view this E-mail address. | (860) 763-8806 or, the Town's website at www.enfield-ct.gov/bids.aspx.&nbsp ; The Town of Enfield reserves the right to accept or reject any, all, or any part of proposals, to waive formalities or informalities and to issue an award that is deemed to be in the best interests of the Town. The Town is an Affirmative Action/Equal Opportunity Employer.  Disadvantaged, minority, small and women-owned business enterprises are encouraged to respond. John A. Wilcox, Director of Finance EOE/AA Publication Date/Time: 6/3/2026 8:00 AM Closing Date/Time: 6/24/2026 11:00 AM Pre-bid Meeting: N/A Contact Person: Carl R. Johnson, CCMO Deputy Director – Capital Projects & Administration Department of Public Works Town of Enfield 40 Moody Road Enfield, CT 06082 Phone: (860)763-8806 cajohnson@enfield.org -or- Robert Donahue, Assistant Director of Public Works Town of Enfield 40 Moody Road Enfield, CT 06082 Phone: (860)763-7524 rdonahue@enfield.org Fee: N/A Miscellaneous: Information or questions relative to this proposal should be directed to Carl Johnson, Deputy Director of Public Works – Capital Projects & Administration at (860) 763 – 8806 | cajohnson@enfield.org or, Mr. Robert Donahue, Assistant Director of Public Works at (860) 763-7524 | rdonahue@enfield.org. Related Documents: RFP Specs - Yard Waste Grinding and Removal Services 2026

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TOWN OF ENFIELD, CONNECTICUT

REQUEST FOR PROPOSALS

REFUSE AND RESOURCE MANAGEMENT

YARD WASTE GRINDING AND REMOVAL SERVICES

June 3, 2026

Sealed proposals for the services named above will be received at the Office of the Director of Finance

until 11:00 a.m. EST on Wednesday, June 24, 2026. Thereafter, proposals will be opened in public and

read aloud or opened and read aloud pursuant to the applicable provisions of the Governor’s Executive

Orders. Responses received after this date and time will not be accepted.

Specifications and proposal documents may be obtained from Carl Johnson, Deputy Director of Public

Works – Capital Projects & Administration, Stanley E. Jablonski DPW Complex, 40 Moody Road, Enfield,

CT 06082, cajohnson@enfield.org | (860) 763-8806 or, the Town's website at www.enfield-

ct.gov/bids.aspx.

The Town of Enfield reserves the right to accept or reject any, all, or any part of proposals, to waive

formalities or informalities and to issue an award that is deemed to be in the best interests of the

Town.

The Town is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small and

women-owned business enterprises are encouraged to respond.

John A. Wilcox

Director of Finance

EOE/AA

1

TOWN OF ENFIELD, CONNECTICUT

STANDARD INSTRUCTIONS TO PROPOSERS

REFUSE AND RESOURCE MANAGEMENT

YARD WASTE GRINDING AND REMOVAL SERVICES

1. INTRODUCTION

The Town of Enfield is soliciting proposals for the above-named services. If there are any

conflicts between the instructions in these Standard Instructions and any other proposal

document(s), these Standard Instructions shall prevail.

2.

KEY EVENT DATES

Advertisement of Request for Proposals

Public Proposal Opening

Proposal Awarded (Not Definite)

Commencement of Work

June 3, 2026

11:00 a.m. EST, Wednesday, June 24, 2026

Week of June 29, 2026

July 1, 2026

3. OBTAINING PROPOSAL DOCUMENTS

Specifications and proposal documents may be obtained from the Office of the Director of

Public Works, Stanley E. Jablonski DPW Complex, 40 Moody Road, Enfield, CT 06082 at

telephone number (860) 763-7599 or the Town’s website www.enfield-ct.gov/Bids.aspx.

4. PROPOSAL SUBMISSION INSTRUCTIONS

A. One (1) original and two (2) copies of all proposals must be submitted in a sealed

envelope clearly marked "Yard Waste Grinding and Removal Services”. If forwarded by

mail or courier, the sealed envelope must be addressed to "Director of Finance, Town

of Enfield, 820 Enfield Street, Enfield, Connecticut 06082". Since all submissions must

be time and date-stamped, the Finance Department will accept proposals Monday

through Friday, from 9:00 a.m. to 5:00 p.m. EST (excluding holidays). Proposals must

be at the Office of the Director of Finance by the time of the Public Proposal Opening

date noticed in Section 2 entitled KEY EVENT DATES. Postmarks are NOT an acceptable

waiver of this policy. Corrections and/or modifications received after the first proposal

is publicly opened will NOT be accepted.

B. Ditto marks or words such as "SAME" on the Proposal Form are NOT considered writing

and must not be used.

C. All information must be submitted in ink or typewritten. Mistakes may be crossed out

and corrections inserted. Corrections must be initialed by the person signing the

proposal.

D. Proposals are considered valid for ninety (90) days after proposal(s) are opened.

Proposers may not withdraw, cancel or modify their proposal for a period of ninety

(90) days after proposal(s) are opened.

E. Proposals must be signed by an authorized person representing the legal entity of the

firm submitting the proposal.

F. The inability to meet any specified requirements(s) must be stated in writing and

attached to the Proposal Form or written on the Proposal Form.

2

STANDARD INSTRUCTIONS TO PROPOSERS (continued)

5. PRESUMPTION OF PROPOSER BEING FULLY INFORMED

At the time the first proposal is opened, each Proposer is presumed to have read and be

thoroughly familiar with all proposal and contract documents for this project. Failure or

omission of the Proposer to receive or examine any information shall in no way relieve any

Proposer from obligations with respect to their proposal.

6. INTERPRETATION OF ACCEPTABLE WORK

The specifications, proposal and contract documents are to be interpreted as meaning those

acceptable to the Town of Enfield. Any substantive changes or interpretations will be issued

by the Town in writing as an addendum.

7. TAX EXEMPTIONS

The Town of Enfield is exempt from Federal Excise taxes and Connecticut Sales and Use taxes.

Proposers shall avail themselves of these exemptions.

8. INSURANCE

Provider shall agree to maintain in force at all times during the contract the following minimum

coverage. Insurance shall be written with Carriers approved in the State of Connecticut and

with a minimum AM Best’s Rating of “A“ VIII. In addition, all Carriers are subject to approval by

the Town of Enfield. Minimum Limits:

A. Commercial General Liability - Each Occurrence $1,000,000 and $2,000,000 Aggregate.

Town of Enfield shall be named as an Additional Insured on a primary non-contributory

basis for ongoing and completed operations. Waiver of Subrogation to be provided.

B. Auto Liability – Combined Single Limit $1,000,000 for all owned, hired, and non-owned

vehicles for property damage and liability. Proof of Inland Marine coverage. Town of

Enfield shall be named as an Additional Insured on a primary non-contributory basis.

Waiver of Subrogation to be provided.

C. Umbrella/Excess Liability - $5,000,000 per occurrence and $5,000,000 Aggregate. General

Liability, Auto Liability and Workers’ Compensation to be listed as underlying coverages.

Umbrella/Excess Liability to follow form with respect to Additional Insured on a primary

non-contributory basis and Waiver of Subrogation.

D. Workers’ Compensation - For all the employees employed on said Work shall be

maintained in accordance with Connecticut’s Workers’ Compensation Act. In case any class

of employees engaged in hazardous Work under the contract at the site of the Work is not

protected under the Workers’ Compensation Act, the CONTRACTOR shall provide Workers’

Compensation Insurance for the protection of its employees not otherwise protected.

Waiver of Subrogation to be provided.

E. A thirty (30) day Notice of Cancellation applies for the Town of Enfield.

F. Exceptions to the Town’s Insurance requirements are subject to the sole discretion of the

Town of Enfield.

G. If any policy is written on a “Claims Made” basis, the policy must be continually renewed

for a minimum of two (2) years from the completion date of this contract. If the policy is

replaced and/or the retroactive date is changed, then the expiring policy must be endorsed

3

H. STANDARD INSTRUCTIONS TO PROPOSERS (continued)

I. to extend the reporting period for claims for the policy in effect during the contract for

two (2) years from the completion date.

J. Where permitted by law, the Contractor shall defend, indemnify, and hold harmless the

Town of Enfield and all of its officers, employees, and agents from all suits, actions, or

claims of any character, name, or description brought for or on account of any injury or

damage caused to any person or property as a result of, in connection with, or pursuant to

the performance of the Contractor, including all costs incurred by the Town of Enfield in

defending itself against such claims or actions, in proportion to the extent that the

Contractor is held liable for same by an arbiter of competent jurisdiction. As much of any

money that may be due to the Contractor under the Contract as the Town of Enfield

considers necessary for the purpose of such indemnification or holding the Town of Enfield

harmless may be retained for such use by the Town of Enfield; and the Contractor’s surety

bonds may be held until such suit or suits, action or actions, claim or claims, as aforesaid,

shall have been settled and until the Contractor has furnished to the Town of Enfield

suitable evidence to that effect. Such indemnity shall not be limited by reason of any

insurance coverage required under the Contract.

9. PROPOSAL BOND

Proposers are required to furnish a proposal surety at the time the first proposal is opened in

the amount of five thousand ($5,000) dollars. The proposal surety should be in one of the

following three (3) forms: (a) a bank certified check, (b) a bank check, or (c) a surety company

bond. The surety company must be authorized to write such surety bonds in the State of

Connecticut. Checks or bonds must be drawn to the order of "Town of Enfield, Attention

Finance Director".

10. PERFORMANCE BOND AND PAYMENT BOND

To ensure the faithful execution of this proposal according to its provisions, the Contractor

awarded this proposal must provide to the Town of Enfield, at the Contractor's expense, a

performance and payment bond in the amount of five thousand ($5,000) dollars. The bonds

must be issued by a company authorized to write such surety bonds in the State of Connecticut.

The bonds shall be drawn to the order of the "Town of Enfield, Attention Finance Director",

and delivered to the Town prior to commencement of work. On projects less than fifty

thousand ($50,000) dollars the Contractor may substitute the performance bond (but not the

payment bond), for a bank certified check or a bank cashier's check in the amount of five

thousand ($5,000) dollars.

11. GUARANTEE

The Proposer shall provide a one (1) year minimum guarantee for all work performed and all

materials provided to the covered system(s). The Proposer shall provide the Town with a

written statement of guarantee for the covered systems. In addition, any product warranty

offered by the manufacturer or distributor in excess of one (1) year shall be given to the Town

by the Proposer at the time of substantial completion.

4

STANDARD INSTRUCTIONS TO PROPOSERS (continued)

12. PERMITS

The Contractor is solely responsible for obtaining all required permits, obtaining all necessary

inspections and approvals and satisfying any and all fees. The Town will waive all Town of

Enfield fees for building permits and inspections.

13. FAIR EMPLOYMENT PRACTICES

The Contractor agrees not to discriminate against any employee or applicant for employment

in the performance of this Contract's work with respect to hire, tenure, terms, conditions, or

privileges of employment due to race, sex, age, religion, national origin, or other conditions

proscribed by State or Federal law.

14. CONTRACT PERIOD

It is anticipated that the initial Contract period shall be from July 1, 2026, through June 30,

2027. Subsequent one (1) year renewals, at the option of the Town of Enfield, may be available

for two (2) additional years. Total contract period, including all options, shall not exceed thirty-

six (36) months.

15. STANDARD FORM OF CONTRACTUAL AGREEMENT

The Town of Enfield intends to enter into a contract with the successful vendor. The contract

will include and incorporate the provisions of this Request for Proposals including the Standard

Instructions to Proposers, the Scope of Work and the successful vendor’s proposal. In the event

of any conflict between the Request for Proposals and the successful vendor’s proposal

documents, the Request for Proposals shall prevail.

16. AWARDING THE PROPOSAL

The Town of Enfield reserves the right to accept or reject, any, all, or any part of proposals, to

waive formalities or informalities and to make an award that is deemed to be in the best

interests of the Town. It is the Town's policy not to award to those who owe Town of Enfield

prior year(s) property taxes. The "Proposal Awarded" date noticed in Section 2 entitled, KEY

EVENT DATES, is the date the proposal is anticipated to be awarded. It is not a date certain.

The lowest priced proposal is NOT the sole determining factor when awarding this proposal.

17. MODIFICATIONS AND ADDENDA

The Town may, before or after proposal opening and in its sole discretion, clarify, modify,

amend or terminate this RFP if the Town determines it is in the Town’s best interest. Any such

action shall be effected by a posting on the Town’s website, www.enfield-ct.gov/bids.aspx.

Each respondent is responsible for checking the Town’s website to determine if the Town has

issued any addenda and, if so, to complete its proposal in accordance with the RFP as modified

by the addenda.

NOTE:

During the first thirty (30) days of the contract, the Town may terminate the contract for

convenience upon twenty-four (24) hours written notice to the Contractor. During the

5

Commodity Codes

• NAICS 561730Landscaping Services
• NAICS 562111Solid Waste Collection
• NAICS 562119Other Waste Collection

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