Project Information

Bid Title

Pavilion

Issuing Agency

Truman State University

Location

Missouri

Published Date

Jun 2, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

2027-01

Original Source

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Bid Documents

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Project Description

Project	Addendum/Additiona	Project Name	Date Due	Buye
2027-01		Pavilion	Thursday, July 2, 2026 @ 2 PM Central Time	Sarah Jones

Attachment Preview

REQUEST FOR BID (RFB) – JUNE 2, 2026

PROJECT 2027-01 PAVILION

Truman State University

Sarah Jones, Purchasing Buyer

100 East Normal Avenue

McClain Hall 106

Kirksville, MO 63501

Phone: (660) 785-4159

Email: sjones@truman.edu

SUBMITTAL DEADLINE

2:00pm Central Time

Thursday, July 2, 2026

DELIVERY BY MAIL

Truman State University

Attention: Sarah Jones, Purchasing Buyer

100 East Normal Avenue, McClain Hall 106

Kirksville, MO 63501

SUBMIT

One (1) Electronic copy via thumb drive

or email to sjones@truman.edu

DELIVERY BY HAND

Truman State University

Purchasing Department

McClain Hall Room 106

(corner of Franklin and Normal)

Truman State University (Truman) is requesting bids from qualified contractors to provide and install a pavilion at the

University Farm located in Kirksville, Missouri. Bids are to be delivered to the Purchasing Department at Truman by 2:00

PM CT, July 2, 2026, at which time the names of those contractors submitting bids will be read aloud. No other public

disclosure will be made until after a contract award.

RFB documents are available at https://www.truman.edu/businessoffice/purchasing/open-bids/. A notification of intent to

respond to this RFB is located immediately below. This page should be submitted to notify Truman of your interest in this

project and your plan to submit a bid. This form is also required if you wish to receive answers to questions regarding the

RFB and any addenda. Addenda will be issued if there are changes to this RFB.

____ YES

____ NO

INTENT TO RESPOND STATEMENT

our organization plans to submit a bid in response to this solicitation.

NO RESPONSE STATEMENT

our organization is not submitting a bid for the following reason(s):

฀ Do not offer this commodity or equivalent

฀ Schedule would not permit us to perform

฀ The purchase is too small

฀ The purchase is too large

฀

Insufficient time to respond

฀

Cannot meet delivery requirements

฀

Licensing restrictions (please explain)

฀

Other reasons

Name of Organization:

Contact Name:

Contact Address:

Contact Phone Number: ___________________________________________________

Contact Email Address: ___________________________________________________

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TABLE OF CONTENTS

Intent to Respond .................................................................................................................................................1

Part I – Overview .................................................................................................................................................2

Part II – Specifications and Requirements ...........................................................................................................2

Part III – Bid Evaluation and Award ...................................................................................................................4

Part IV – Contractual Agreement.........................................................................................................................6

Part V - Exhibits:

A: Contractor Prepared Bid for Products and Services ....................................................................................9

B: Contractor Prepared Bid Certificate.............................................................................................................9

___________________________________________________________________________________________________________________________________________________________________________________

PART I – OVERVIEW

Founded in 1867, Truman is Missouri’s selective public liberal arts and sciences university. Truman primarily serves

full-time undergraduate degree seeking students in a residential environment and offers numerous bachelors, masters,

and minor degrees in addition to certificate programs. Accredited by The Higher Learning Commission, Truman has

been recognized as the number one Midwest regional public university in U.S. News & World Report’s "Best

Colleges" publication for more than twenty consecutive years. In addition to being recognized scholars, Truman

students and alumni are known as contributors to their communities, creative problem solvers and goal-oriented

professionals. More information about Truman is available at www.truman.edu.

PART II – SPECIFICATIONS AND REQUIREMENTS

Truman seeks a qualified contractor to provide and install a pavilion at the University Farm located on West LaHarpe

Street in Kirksville, Missouri. This RFB contains specific information that must be addressed in the contractor’s

response. This RFB, and any subsequent addenda, constitute the specifications and requirements for this project. Any

communications regarding specifications and requirements should be directed to Truman’s Purchasing Buyer

referenced on the first page of this RFB, and it is the contractor’s responsibility to ensure any request for information

is received by Truman’s Purchasing Buyer.

Before responding, contractor(s) will conduct an in-person inspection of the job site to satisfy themselves as to the

existing conditions under which they will be obligated to perform. This mandatory inspection of the job site will be

scheduled with Truman’s Purchasing Buyer referenced in this RFB. Information provided in this RFB is designed to

assist responding contractors, and such information does not alleviate the contractor(s) from thoroughly examining

the site conditions.

Unless specifically stated in the RFB, the following specifications constitute the minimum requirements for this

project. The contractor may suggest additions or enhancements to the following requirements. Additions or

enhancements, along with their associated costs, should be clearly delineated in the contractor’s response.

A. Scope of Work

1. The purpose of these specifications is to obtain all labor, tools, materials, and equipment necessary for

construction of the subgrade, slab, foundations, and pavilion.

2. The contractor shall construct a pre-engineered metal building that meets all applicable engineering codes

and standards. The supplier will provide Truman two sets of construction plans and specifications. The

building shall be constructed to the following minimum specifications:

a. Pavilion structure shall be at least twenty-four (24) feet wide.

b. Pavilion structure shall be at least thirty (30) feet in length.

c. Pavilion eave height shall be at least eight (8) feet tall.

d. The pavilion roof shall have a gable symmetry with a roof pitch of not less than a roof rises four inches

(4”) vertically for every twelve inches (12”) of horizontal distance (4:12 pitch).

e. The pavilion roof shall have a snow load of not less than twenty (20) pounds per square foot (psf), and a

wind load of at least one hundred (100) miles per hour (mph).

f. The pavilion roof panels shall be at least twenty-six (26) gauge painted steel, and such panel shall be

installed on twenty-four (24) inch centers.

g. Truman shall select the roof panel color from manufacturer’s available options.

h. The pavilion roof panels shall be steel fastened with self-sealing wood grip screws.

i. The pavilion shall include seamless aluminum gutters and down spouts.

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3. The contractor shall construct the foundation and support structure to meet or exceed applicable building codes.

4. The contractor shall construct a concrete floor which shall be three (3) inches above the surrounding grade and

meet or exceed the specifications defined below.

a. The contractor shall place and compact a minimum eight (8”) inch gravel base under the concrete floor, and

such base shall be compacted.

b. The concrete mix shall be a five (5) bag mix.

c. The floors thickness/depth shall be a minimum of four (4) inches/ except where piers are needed.

d. All concrete areas shall have ten (10) gauge reinforcement wire. The reinforcement wire shall not rest on the

compacted subgrade; it shall be elevated a minimum of one and one-half (1½”) to two (2”) inches above the

subgrade to assure that concrete material surrounds the reinforcement wire.

e. The pavilion floor’s finish shall be a “light” broom finish.

f. Expansion joints shall be cut into the floor within twelve (12) hours after the concrete is poured. The expansion

joints shall be a minimum of one and one-half (1½”) inches deep and spaced no more than ten (10’) feet apart.

g. The concrete floor shall be at least two (2) feet wider than the drip line edge of the pavilion on all sides.

h. All concrete shall slope away from the middle of the pavilion outwards towards the prevailing ground slope.

5. The contractor shall rough in two (2) one (1”) inch schedule forty (40) electrical conduits according to applicable

codes and the following specifications so that electrical service may be brought to the pavilion at a later date.

a. Two (2) conduits shall be secured on opposing columns no less than five (5’) feet up from the finished surface.

b. The conduits shall be placed directly in line with the column and extend outward from the column from under

the finished concrete so that it may be accessed in the future.

c. The conduit shall be buried meeting local codes and extended one (1) foot beyond the finished concrete pad.

d. Both ends of the conduit shall be sealed with caps to prevent debris and water from entering.

B. Other Project Requirements:

1. The contractor will give the proper authorities all notices as required by law related to the work in its charge,

obtaining all official permits and paying for all legal fees that are necessary for the performance of the work.

2. All labor, tools, materials and equipment necessary for the completion of all work included in these specifications

will be furnished at the contractor’s expense.

3. The contractor will confine his apparatus, the storage of materials, and the operation of his workmen to such

places and within such limits as to cause the least inconvenience to Truman including, but not limited to, keeping

driveways, loading areas, and entrances serving the premises clear and available to Truman. The contractor will

only use parking areas designated by Truman.

4. All labor will be performed in a first-class, substantial, neat and workmanlike manner. At end of each workday,

remove rubbish, empty cans, rags, and other discarded materials from the project site, and dispose of these

materials and any other trash in campus trash receptacles.

5. Any and all damage caused by the contractor to Truman’s existing facilities will be repaired at the contractor’s

expense, and everything left as it was prior to the project and complete in every respect.

6. All contractor work will be subject to Truman’s approval at all times. No work will be considered acceptable,

which may be considered defective or deficient in any of the requirements of these specifications.

7. Warranties:

a. A standard form in which the contractor agrees to correct work or parts that fail due to poor workmanship or

faulty installation within the specified warranty period.

i. The contractor will warrant to Truman that all materials used in the completion of this project will be

installed, implemented or operated in accordance with manufacturers’ specifications.

ii. Steel roof panels will have not less than a twenty-five-year (25) manufacturer’s warranty.

iii. Contractor will provide not less than a one (1) year warranty for all other pavilion construction elements.

8. All construction will be completed, and final billing submitted, on or before October 30, 2026.

C. Subcontractor(s)

1. Contractors are advised that any entity acting as a subcontractor must be acceptable to Truman.

2. Subcontractor payments will be the responsibility of the awarded primary contractor, not Truman. If the awarded

primary contractor’s subcontractor fails to perform in accordance with the terms of this RFB, then the awarded

primary contractor will complete or pay to have completed the work which the subcontractor failed to complete at

no additional cost to Truman. In the event of any nonperformance or noncompliance by any subcontractor, the

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awarded primary contractor will be directly and wholly responsible for the nonperformance or noncompliance of its

subcontractor and will bear all attributable costs.

D. Insurance

1. The awarded primary contractor, and any subcontractors, will maintain the following insurance policies:

a. Comprehensive General Liability: Coverage (including products/completed operations liability insurance and

broad form comprehensive general liability endorsement or its equivalent) will have minimum limits of

$1,000,000 per occurrence and $2,000,000 in aggregate.

b. Worker’s compensation insurance as prescribed by the laws of the State of Missouri.

c. The awarded primary contractor, and any subcontractors, will provide Truman with certificates of insurance for

all required policies within ten (10) days of award notification naming Truman State University as an additional

insured party. Such certificates will provide that Truman be given at least 30 days prior written notice of any

cancellation, intention to not renew, or material changes in these policies. Failure to provide, and continue in

force, the insurance coverages required above will be deemed a material breach of the contractual agreement

resulting in immediate termination of the contractual agreement. Presence of insurance coverage does not relieve

the contractor of obligations assumed by the contractual agreement for which the contractor may be liable.

PART III –BID EVALUATION AND AWARD

A. Preparation of Bids

1. It will be the contractor’s responsibility to ask questions, request changes or clarification, or otherwise advise Truman

if any language, specifications or requirements of an RFB appears to be ambiguous, contradictory, and/or arbitrary,

or appears to inadvertently restrict or limit the requirements stated in the RFB to a single source. Any and all

communication from contractors regarding specifications, requirements, competitive procurement process, etc. must

be directed to Truman, as indicated on the first page of the RFB. All formal inquiries for significant or material

clarification or interpretation, or notification to Truman of errors or omissions relating to this RFB document must

be submitted in writing and emailed to Sarah Jones, Purchasing Buyer, at sjones@truman.edu. Submission of

questions and subsequent responses will be issued as an addendum to all prospective contractors on file. No addenda

will be issued later than forty-eight (48) hours prior to the time and date scheduled for the receipt of responses except

an addendum postponing or withdrawing the RFB. Every attempt will be made to ensure that the contractor receives

an adequate and prompt response. However, to maintain a fair and equitable procurement process, all contractors

will be advised, via the issuance of an addendum, of relevant information related to the RFB.

2. Before submitting a bid, contractors should become thoroughly familiar with all conditions referred to in this

document, along with any addendum issued, before the bid submission date. Failure to do so will be at the

contractor’s risk. Such an addenda will form a part of the RFB. It will be the contractor's responsibility to ascertain

that the bid includes all addenda issued prior to the submission date

3. Unless otherwise specifically stated in the RFB, or subsequent addenda, all specifications and requirements

constitute minimum requirements.

4. Prices offered will remain valid for thirty (30) days from the bid opening date unless otherwise indicated.

5. Only Truman’s written response(s) pertaining to this RFB, or an addendum, are valid.

6. Truman reserves the right to modify or cancel this RFB. Such action will be noted as an addendum.

B. Submission of Bid and Award

1. A contractor’s submission must (a) include a signed bid certificate executed by the contractor’s duly authorized

representative, (b) contain all information required by the RFB, and (c) be delivered to Truman no later than the

exact opening time and date specified in the RFB. Contractor’s submission will include a current IRS form W-9.

2. A bid may also be withdrawn or modified by the contractor provided requests are made in writing before the RFB

opening date and time. Verbal requests to withdraw or modify a bid will not be honored.

3. Bids must be returned to Truman on or before 2:00 PM central time on Thursday, July 2, 2026. Bids may be

emailed, mailed or delivered to the address on the first page of this RFB.

4. All data required herein in order for the contractor’s bid to be evaluated and considered for award must be submitted.

Failure to submit such data will be deemed a cause for a bid’s disqualification from award consideration. Responses

to this RFB should be submitted in the format specified. Bids in any other format will be considered informal and

may be rejected. Conditional bids will not be considered.

5. Contents of any bid, attachment, and explanation submitted in response to this RFB, except copyrighted material,

will become the property of Truman. All copyrighted material must be clearly marked.

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6. If your bid contains any information you consider to be proprietary, you must place it in a separate envelope or e-

mailed file and mark it “Proprietary Information.” Truman is the final authority as to the extent of material

considered proprietary or confidential. Pricing information cannot be considered proprietary.

7. Truman reserves the right to reject any bid, or to accept any bid, or to withhold the award and to waive or decline to

waive irregularities in any bid when Truman determines it is in its best interest to do so.

8. Truman reserves the right to consider historical information and facts, whether gained from the contractor’s bid

response, question and answer conferences, references, or any other source, in the evaluation process. Truman

reserves the right to take such steps as it deems necessary to determine the ability of a contractor to perform, and

each contractor will furnish Truman information and data for this purpose upon request. Truman reserves the right

to reject any bid where an investigation, or consideration of the information submitted by such contractor, does not

satisfy Truman that the contractor is qualified to properly carry out the terms of these specifications. It is the

contractor’s sole responsibility to submit information related to the evaluation categories, and Truman is under no

obligation to solicit such information if it is not included with the contractor’s response. Failure of the contractor to

submit such information may cause an adverse impact to the evaluation of the contractor’s bid. Pursuant to Section

610.021 RSMo, bids will not be available for public review until after a contractual agreement is executed or all bids

are rejected. Truman will notify respondents of the contractor selected. Any award protest must be received within

ten (10) days after the date of notification of award in accordance with the statute.

C. Bid Opening.

1. Bid openings are public on the opening date and time specified on the RFB document. Only the names of the

respondents will be read at the opening. No other public disclosure will be made until after a contract award.

2. It is the contractor’s responsibility to deliver the bid to Truman by the opening date and time.

3. Bids not received by Truman by the opening date and time will be late. Regardless of the degree of lateness or the

reason, including causes beyond the contractor’s control, late bids will not be opened.

D. Evaluation / Award

1. Any clerical error, apparent on its face, may be corrected by Truman before the contractual agreement award. Upon

discovering an apparent clerical error, Truman will contact the contractor and request written clarification of the

intended bid. The correction will be made in the notice of award. Examples of apparent clerical errors are: (a) a

misplacement of a decimal point and/or (b) an obvious mistake in designation of unit.

2. Awards may be made to the contractor whose bid complies with the requirements of the RFB as outlined in Part II,

and is the best and lowest bid considering:

a. A detailed description of all products and services proposed including, but not limited to itemized pricing,

products specifications, applicable warranty(s) and completion date. (submit as Exhibit A: Contractor Prepared

BID for Products and Services).

b. Contractor qualifications and experience successfully completing similar work outlined in this RFB.

c. All other evaluation criteria specified in the RFB and any subsequent negotiations.

3. In the event all respondents fail to meet the same mandatory requirement in the RFB, Truman reserves the right, at

its sole discretion, to waive that requirement for all bids and to proceed with the evaluation.

4. Any award of a contractual agreement will be made by written notification from Truman to the contractor.

5. Truman reserves the right to waive any minor irregularity or technicality found in any individual bid.

6. Negotiations may be conducted with those contractors who submit potentially acceptable bids. Bid revisions may

be permitted for the purpose of obtaining best and final offers. In conducting negotiations, there will be no disclosure

of any information submitted by competing contractors. Any award of a contractual agreement will be made by

written notification from Truman to the contractor.

7. Truman reserves the right to request written clarification of any portion of a contractor’s response to verify intent.

However, contractors are cautioned that their response may be accepted without further clarification.

8. Missouri Preference: Bids are being sought from Missouri and out-of-state companies. As a public institution,

Truman must follow State of Missouri laws and regulations regarding the procurement of services. Section 34.073

RSMo states that Missouri state government agencies shall give preference to contractors, corporations, or

individuals doing business as Missouri contractors, corporations, or individuals, or which maintain Missouri offices

or places of business, when the quality of performance promised is equal or better and the price bid is the same or

less. In assessing value, Truman may consider the economic impact to the State of Missouri for Missouri contractors

or products versus the economic impact of services or products generated from out of state. This economic impact

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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