Project Information

Bid Title

Environmental Remediation and Restoration Initiative

Issuing Agency

Humboldt County

Location

California

Published Date

Sep 11, 2024

Closing Date

Jul 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

EPA 801

Original Source

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Bid Documents

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Project Description

Bid Number:	EPA 801
Bid Title:	Environmental Remediation and Restoration Initiative
Category:	Planning & Building
Status:	Open

Description: I. Introduction The County of Humboldt is requesting proposals for the assessment, cleanup, and redevelopment of brownfields sites. This funding opportunity is made possible through the U.S. Environmental Protection Agency's (EPA) Brownfields Program. The goal is to support projects that will help revitalize communities, mitigate health risks, and foster economic development. II. Background Brownfields are properties where the presence, or potential presence, of hazardous substances, pollutants, or contaminants may complicate the expansion, redevelopment, or reuse of the property. The EPA's Brownfields Program provides grants to communities, states, tribes, and other stakeholders to assess, safely clean up, and sustainably reuse these properties. III. Funding Opportunity The County of Humboldt invites eligible entities to submit proposals for EPA Brownfields Project Funding not to exceed $1,200,000.00 Million Dollars US. Publication Date/Time: 6/18/2024 8:00 AM Publication Information: EPA Brownfields Clean Up Loan Availability Closing Date/Time: 7/19/2026 5:00 PM Addendum Date/Time: June 17th, 2024 Pre-bid Meeting: NA Contact Person: John Moredo-Burich jmoredo2@co.humboldt.ca.us Download Available: YES Fee: NA Plan & Spec Available: NA Business Hours: 9 -5 M-Thurs Fax Number: NA Qualifications: Acceptable uses of funding include: Conducting Environmental Assessments Development of Cleanup Plans Implementing Site-Specific Cleanup Activities IV. Eligible Entities •        Local, state, and tribal governments. •        Regional councils or groups of local governments. •        Redevelopment agencies. •        Nonprofit organizations. •        Other public or quasi-governmental entities. Special Requirements: V. Scope of Work The proposed project should address one or more of the following activities: Cleanup Projects - Brownfields Cleanup Grants: •        Soil Remediation: Cleaning up contaminated soil by removing, treating, or stabilizing hazardous substances. •        Groundwater Remediation: Treating contaminated groundwater to remove pollutants and contaminants. •        Asbestos Abatement: Safely removing or encapsulating asbestos-containing materials. •        Lead Paint Abatement: Removing or stabilizing lead-based paint to reduce health risks. •        Building Demolition and Debris Removal: Demolishing structures and removing debris contaminated with hazardous substances. •        Vapor Intrusion Mitigation: Implementing systems to prevent the migration of hazardous vapors from contaminated soil or groundwater into buildings. •        Site Monitoring and Maintenance: Ongoing monitoring and maintenance activities to ensure the effectiveness of cleanup efforts and prevent recontamination. Multipurpose Projects - Multipurpose Grants: •        Site Assessment and Cleanup Integration: Conducting both assessment and cleanup activities at multiple brownfields sites within a target area to streamline the redevelopment process. •        Environmental Planning and Redevelopment: Developing and implementing environmental plans that integrate site assessments, cleanups, and land use planning for targeted redevelopment areas. •        Community Engagement and Planning: Engaging with community stakeholders to develop comprehensive plans that address the assessment, cleanup, and future use of brownfields sites. •        Sustainable Reuse Strategies: Implementing cleanup strategies that support sustainable reuse, such as green infrastructure, renewable energy projects, or ecological restoration. •        Comprehensive Site Management: Coordinating assessment and cleanup activities to manage multiple brownfields sites in a way that maximizes community and environmental benefits. Community-Wide Projects - Community-Wide Assessment or Cleanup Projects: •        Clustered Site Cleanups: Implementing cleanup activities at multiple brownfields sites within a specific neighborhood or district to achieve broader environmental and economic development goals. •        Neighborhood Revitalization Initiatives: Coordinating cleanup and redevelopment efforts as part of larger neighborhood revitalization plans, which may include housing, commercial, or mixed-use developments. •        Community Health and Safety Improvements: Addressing public health and safety issues through targeted cleanups that reduce exposure to contaminants and improve living conditions in affected areas. •        Integrated Land Use Planning: Combining land use planning with environmental cleanup to create cohesive redevelopment strategies that enhance community infrastructure and services. •        Economic Development Projects: Supporting cleanup activities that pave the way for new businesses, job creation, and economic growth in areas affected by brownfields. These projects should aim to address environmental, public health, and economic development goals, ensuring that the cleanup and redevelopment of brownfields sites result in tangible benefits for the community. Miscellaneous: VI. Proposal Requirements Proposals should include the following sections: 1        Cover Letter: •        Name of applicant organization. •        Contact information. •        Summary of the proposed project. 2        Project Description: •        Detailed description of the brownfields site(s). •        Proposed activities and timeline. •        Expected outcomes and benefits to the community. •        Community involvement and partnerships. 3        Budget: •        Detailed budget breakdown for the proposed activities. •        Justification for each budget item. 4        Qualifications and Experience: •        Description of the applicant’s experience with brownfields projects. •        Key personnel and their qualifications. 5        Community Engagement: •        Plan for community involvement and communication. •        Evidence of community support. 6        Environmental and Economic Benefits: •        Description of how the project will protect human health and the environment. •        Economic benefits and potential for job creation. VII. Evaluation Criteria Proposals will be evaluated based on the following criteria: 1        Project Feasibility and Readiness: •        Clear and achievable project goals and timeline. •        Demonstrated readiness to proceed. 2        Community Need and Engagement: •        Level of community need for brownfields redevelopment. •        Extent of community involvement and support. 3        Environmental and Economic Impact: •        Potential to improve environmental conditions and reduce health risks. •        Expected economic benefits and sustainability. 4        Experience and Capacity: •        Applicant’s experience with similar projects. •        Capacity to manage and execute the project effectively. VIII. Submission Instructions Proposals must be submitted by June 30th, 2024 to The County of Humboldt Planning & Building Housing & Grants Department. All proposals should be submitted in electronic format (PDF preferred). Late submissions will not be considered. Email to: PLBL_Grants@co.humboldt.ca.us IX. Questions and Clarifications Questions regarding this RFP should be directed to John Moredo-Burich at the County of Humboldt before June 30th, 2024. Responses will be provided by August 15th, 2024. Related Documents: EPA Cost Principles and Financial Requirements for EPA Grant Sub EPA Environmental Review Requirements for EPA Grant Sub EPA Community Engagement Strategy EPA Performance Measures and Reporting Information for EPA Grant Sub EPA Frequently Asked Questions EPA Terms and Conditions EPA Request for Proposals EPA Proposal Evaluation Criteria

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EPA Cost Principles and Financial Requirements for Sub-Recipients

This document outlines the cost principles and financial requirements that must be followed by

sub-recipients of EPA Brownfields grants. Adherence to these guidelines ensures that grant

funds are used appropriately and that financial management practices meet EPA and federal

standards.

1. General Principles

1.1 Allowable Costs: Costs must be necessary, reasonable, and allocable to the project. They

should comply with the terms and conditions of the grant agreement and be consistent with

policies and procedures that apply uniformly to both federally financed and other activities of

the organization.

1.2 Unallowable Costs: Costs that are not eligible for reimbursement under the grant. These

include but are not limited to entertainment, lobbying, fines and penalties, and costs of goods

or services for personal use.

1.3 Allocable Costs: Costs that are directly related to the project and can be assigned to the

grant in proportion to the benefits received.

1.4 Reasonable Costs: Costs that a prudent person would incur under similar circumstances.

These costs must reflect the action that is consistent with sound business practices and

compliant with federal and state regulations.

2. Budget Management

2.1 Approved Budget: The sub-recipient must adhere to the budget approved by the EPA. Any

changes to the budget that exceed 10% of the total grant amount must be approved in writing

by the County of Humboldt and the EPA.

2.2 Cost Categories: Budgeted costs should be categorized as follows:

 Personnel

 Fringe Benefits

 Travel

 Equipment

 Supplies

 Contractual

 Other Direct Costs

 Indirect Costs (if applicable)

3. Financial Documentation

3.1 Record Keeping: The sub-recipient must maintain accurate and complete financial records,

including receipts, invoices, and other documentation supporting all expenditures of grant

funds. These records must be kept for a minimum of three years after the final financial report

is submitted and approved.

3.2 Financial Reporting: The sub-recipient must submit quarterly financial reports detailing all

grant-related expenditures. These reports must be submitted within 30 days of the end of each

quarter and include:

 Itemized list of expenses

 Copies of receipts and invoices

 Budget vs. actual expenditure comparisons

3.3 Audit Requirements: The sub-recipient must comply with federal audit requirements,

including the Single Audit Act Amendments of 1996 and the provisions of 2 CFR Part 200,

Subpart F—Audit Requirements.

4. Allowable Costs

4.1 Personnel Costs: Salaries and wages of employees directly involved in the project. These

costs must be documented with timesheets or other records that accurately reflect the work

performed.

4.2 Fringe Benefits: Costs of employee benefits such as health insurance, retirement, and paid

leave, provided they are reasonable and allocated on a consistent basis.

4.3 Travel Costs: Expenses for travel related to project activities, including transportation,

lodging, subsistence, and other related costs. Travel must be necessary for the project and

follow federal travel regulations.

4.4 Equipment: Purchases of tangible personal property with a useful life of more than one year

and an acquisition cost of $5,000 or more per unit. Equipment purchases must be approved in

the project budget.

4.5 Supplies: Costs of materials and supplies necessary to carry out the project. Supplies must

be itemized and justified as essential for the project.

4.6 Contractual Costs: Costs of services provided by contractors. Contracts must be awarded

following procurement standards in 2 CFR Part 200, including competitive bidding where

required.

4.7 Other Direct Costs: Costs directly attributable to the project that do not fall into the above

categories. These might include rent, utilities, and minor equipment repairs.

4.8 Indirect Costs: If applicable, indirect costs must be calculated using a federally approved

indirect cost rate agreement (ICRA). Indirect costs are those incurred for common or joint

objectives and cannot be readily identified with a specific project or activity.

5. Unallowable Costs

5.1 Entertainment Costs: Costs of entertainment, including amusement, diversion, and social

activities, and any associated costs are unallowable.

5.2 Lobbying Costs: Costs incurred to influence the outcome of elections, legislation,

regulations, or other governmental actions are unallowable.

5.3 Fines and Penalties: Costs resulting from violations of, or failure to comply with, federal,

state, or local laws and regulations are unallowable.

5.4 Personal Use Costs: Costs of goods or services for personal use of employees, regardless of

whether the cost is reported as taxable income to the employees, are unallowable.

6. Disbursement of Funds

6.1 Request for Funds: The sub-recipient must submit requests for fund disbursement in

accordance with the grant agreement. Funds will be disbursed based on the completion of

project milestones and submission of required documentation.

6.2 Advance Payments: Advance payments may be provided based on estimated project

expenses for the upcoming period. The sub-recipient must minimize the time between

receiving advance payments and disbursing funds for project activities.

6.3 Reimbursement: Costs incurred by the sub-recipient will be reimbursed upon submission

and approval of the required financial reports and documentation.

7. Compliance and Monitoring

7.1 Compliance with Regulations: The sub-recipient must comply with all applicable federal,

state, and local regulations, including the Uniform Administrative Requirements, Cost

Principles, and Audit Requirements for Federal Awards (2 CFR Part 200).

7.2 Monitoring: The County of Humboldt and the EPA reserve the right to monitor and audit the

sub-recipient’s financial management and project performance. The sub-recipient must provide

access to all records and documentation upon request.

8. Termination

8.1 Termination for Cause: The County of Humboldt may terminate the grant if the sub-

recipient fails to comply with the terms and conditions outlined in this document. In such cases,

the sub-recipient must return any unspent funds.

8.2 Termination for Convenience: Either party may terminate the grant for convenience with 30

days’ written notice. The sub-recipient will be reimbursed for allowable costs incurred up to the

termination date.

Conclusion

Adherence to these cost principles and financial requirements is essential for the successful

management and implementation of EPA Brownfields grants. Sub-recipients are responsible for

ensuring that grant funds are used appropriately and that financial practices comply with all

applicable guidelines and regulations.

For further assistance or clarification, please contact the

County of Humboldt

Planning & Building Department

Housing and Grants

3015 H Street

Eureka, CA. 95503

(707) 445-2497

This Cost Principles and Financial Requirements document is designed to help sub-recipients

manage their EPA Brownfields grant funds effectively and in compliance with federal and EPA

guidelines.

Commodity Codes

• NAICS 541620Environmental Consulting Services
• NAICS 562910Remediation Services

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