Project Information

Bid Title

RFB 26-038 ? Kitchen Renovation at East St. Louis Township

Issuing Agency

City of East St. Louis

Location

Illinois

Published Date

Sep 21, 2026

Closing Date

Oct 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-038

Original Source

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Bid Documents

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Project Description

Bid Number:	26-038
Bid Title:	RFB 26-038 – Kitchen Renovation at East St. Louis Township
Category:	Current Bids
Status:	Open

Description: REQUEST FOR BID 26-038 Kitchen Renovation at East St. Louis Township The City of East St. Louis is accepting sealed bids from qualified contractors for renovation of three commercial kitchen areas and one freezer room at the East St. Louis Township facility located at 6755 State Street, East St. Louis, Illinois 62203. The project includes selective demolition, finishes, cabinetry, countertops, plumbing, electrical work, lighting, doors, ventilation, related repairs, and other improvements identified in the Request for Bid. The base bid includes three interior grease interceptors, one serving each kitchen, and one exterior grease interceptor connected to the kitchen waste system. The City encourages certified Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), and Business Enterprise Program (BEP) firms to submit bids in accordance with the terms and conditions of the RFB. DATE ISSUED September 17, 2026 MANDATORY PRE-BID MEETING Thursday, September 24, 2026 at 11:00 AM East St. Louis Township 6755 State Street East St. Louis, IL 62203 Attendance at the pre-bid meeting is mandatory. BID SUBMISSION DEADLINE Thursday, October 1, 2026 at 10:00 AM Late bids will not be considered. SUBMISSION REQUIREMENTS The complete original bid and eight copies must be submitted in a sealed package by the date and time stated above. Submit bids to: Debra Hamilton-Tidwell, City Clerk Office of the City Clerk 301 River Park Drive, 1st Floor East St. Louis, IL 62201 The outside of the sealed package should identify the solicitation as: Kitchen Renovation RFB No. 26-038 REQUIRED BID DOCUMENTS Each bid package must include, at a minimum: Copy of the RFB Proof of Commercial General Liability Insurance Disclosure Affidavit Vendor Information Request Form W-9 List of all subcontractors, if any Fully completed Bid Sheet BID DEPOSIT Construction bids exceeding $10,000 require a bid deposit equal to five percent (5%) of the net bid. The bid deposit must be provided as required in the RFB. The packet states that the City may waive this requirement when it is deemed to be in the best interest of the City. PERFORMANCE BOND The successful bidder on construction and capital improvement projects exceeding $10,000 must furnish a Performance Bond equal to one hundred percent (100%) of the total bid, subject to the terms and requirements contained in the RFB. SCOPE OF WORK The selected contractor will provide all labor, supervision, materials, equipment, delivery, permits, inspections, testing, cleanup, and incidentals required for the complete renovation of three kitchen areas and one freezer room at the East St. Louis Township facility. Work includes, but is not limited to: Selective demolition and removal of existing materials Interior finishes Cabinetry and countertops Plumbing and plumbing fixtures Electrical work and lighting Doors and related hardware Ventilation and related mechanical work Interior and exterior grease interceptors and traps Restoration of disturbed surfaces Required inspections and closeout documentation Kitchen and freezer room renovation work identified in the RFB Related HVAC, accessory, finish, and door work The contractor is responsible for coordinating shutdowns, access, deliveries, dust control, temporary protection, and coordination with the City and Township representatives. Grease Interceptors The base bid includes: One interior hydromechanical grease interceptor serving Kitchen 1 One interior hydromechanical grease interceptor serving Kitchen 2 One interior hydromechanical grease interceptor serving Kitchen 3 One exterior grease interceptor serving the kitchen waste system The contractor must verify fixture loads, piping configuration, elevations, utility conflicts, and required sizing prior to installation. Inspections and Closeout The contractor must provide notice before starting work, coordinate required inspections, and not conceal plumbing, electrical, or grease-interceptor work before required inspections are completed. Closeout documentation includes final approvals, warranties, test records, maintenance information, record drawings, lien waivers, and final cleaning. Defective or nonconforming work must be corrected at no additional cost to the City. Performance Schedule The contractor must submit a proposed construction schedule with the bid and be prepared to mobilize following contract execution and Notice to Proceed. Work hours, facility access, shutdowns, and sequencing will be coordinated with the City and Township. The bidder must also provide the proposed number of calendar days to substantial completion and final completion on the Bid Sheet. Special Requirements The RFB states that the project is subject to the City's Project Labor Agreement with Local 100. Projects requiring labor from applicable trades must comply with the requirements described in the solicitation and contract documents. Bid Evaluation Bids will be evaluated according to the following criteria: Qualifications – up to 35 points Prior Work Product – up to 15 points Price – up to 50 points Section 3 – 5 points MBE/WBE – 5 points The packet also identifies factors such as business qualifications, ability to complete projects similar to the proposed work, number of employees and field staff, recent references, minority- and women-owned business participation, capacity to complete the work within the required time, price, and cost control. Questions Questions regarding the City's bidding process should be directed to: Tereyowna Martin, Director of Purchasing For security reasons, you must enable JavaScript to view this E-mail address. 618-600-1919 The accompanying advertisement also identifies: Ineater Fleming, Purchasing Manager For security reasons, you must enable JavaScript to view this E-mail address. 618-600-4704 City Rights The City reserves the right to reject any or all bids, request clarification or additional information, negotiate modifications where permitted, waive minor irregularities, and make an award in the best interest of the City, consistent with the terms of the RFB. Complete Bid Documents Download Complete RFB 26-038 – Kitchen Renovation at East St. Louis Township Bid Packet (PDF) Publication Date/Time: 9/17/2026 12:00 AM Closing Date/Time: Open Until Contracted Contact Person: Contact Person: Tereyowna Martin, Director of Purchasing Contact Email: tmartin@cesl.us Contact Phone: 618-600-1919 Related Documents: RFQ 26-038 Township Kitchen Renovation AD RFB 26-038 Bid Packet

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Commodity Codes

• NAICS 236118Residential Remodelers
• NAICS 236220Commercial and Institutional Building Construction

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