Project Information

Bid Title

RFQ 26-013AV Owner's Rep for Dayton International Airport's Defense and Aerospace Campus Project

Issuing Agency

City of Dayton

Location

Ohio

Published Date

Jun 9, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 26-013AV

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 26-013AV
Bid Title:	RFQ 26-013AV Owner's Rep for Dayton International Airport's Defense and Aerospace Campus Project
Category:	Procurement
Status:	Open

Description: Electronic proposals are due by July 2, 2026 no later than 11:00 AM (Dayton Local Time). Publication Date/Time: 6/8/2026 9:51 PM Closing Date/Time: 7/2/2026 11:00 AM Related Documents: RFQ No. 26-013AV Owners Rep for Dayton Internation Airports Defense and Areospace Campus Project

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City of Dayton, Ohio

Department of Aviation

Division of Planning and Engineering

Owner’s Rep for Dayton International Airport’s Defense and Aerospace

Campus Project

REQUEST FOR QUALIFICATIONS (RFQ) No. 26-013AV

4% SBE

JUNE 2026

TABLE OF CONTENTS

SECTION 1 – REQUEST FOR QUALIFICATIONS INSTRUCTIONS ................................................................................ 3

1.01 COMMUNICATIONS REGARDING THIS PROJECT. ....................................................................................................3

1.02 RFQ SCHEDULE..............................................................................................................................................3

1.03 SUBMITTING QUALIFICATIONS...........................................................................................................................3

1.04 REQUIRED QUALIFICATION CONTENTS. ...............................................................................................................4

1.05 ITEMS THAT DISQUALIFY A VENDOR IMMEDIATELY. ...............................................................................................5

1.06 CRITERIA. ......................................................................................................................................................5

1.07 RFQ/RFP PROCESS ........................................................................................................................................5

1.08 MISCELLANEOUS ITEMS....................................................................................................................................6

SECTION 2 – SCOPE OF PROJECT ............................................................................................................................ 7

SECTION 3 – REQUIREMENTS AND CONDITIONS FOR ALL PROPOSERS......................................................................8

3.01 TAX EXEMPTION. ............................................................................................................................................8

3.02 PROPOSER AFFIDAVIT. .....................................................................................................................................8

3.03 PROCUREMENT STANDARDS 2 CFR PARTS 200.317 – 200.326 ............................................................................8

3.04 PROPOSER’S FINANCIAL OBLIGATION TO THE CITY...............................................................................................13

3.05 PROPOSER’S INCURRED COSTS. .......................................................................................................................13

3.06 AFFIRMATIVE ACTION ASSURANCE (AAA). ........................................................................................................13

3.07 STANDARD AGREEMENT TERMS FOR PROFESSIONAL SERVICES...............................................................................13

ARTICLE 1. TERM................................................................................................................................................13

ARTICLE 2. SERVICES TO BE PERFORMED BY FIRM .............................................................................................13

ARTICLE 3. COMPENSATION ..............................................................................................................................13

ARTICLE 4. CITY’S RESPONSIBILITIES ..................................................................................................................13

ARTICLE 5. STANDARD OF CARE .........................................................................................................................13

ARTICLE 6. INDEMNIFICATION ...........................................................................................................................14

ARTICLE 7. INSURANCE ......................................................................................................................................14

ARTICLE 8. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY ........................................................14

ARTICLE 9. TERMINATION..................................................................................................................................14

ARTICLE 10. STANDARD TERMS .......................................................................................................................14

A. DELAY IN PERFORMANCE ........................................................................................................................14

B. GOVERNING LAW AND VENUE ................................................................................................................15

C. COMMUNICATIONS .................................................................................................................................15

D. EQUAL EMPLOYMENT OPPORTUNITY .....................................................................................................15

E. WAIVER ....................................................................................................................................................15

F. SEVERABILITY ...........................................................................................................................................15

G. INDEPENDENT CONTRACTOR ..................................................................................................................15

H. ASSIGNMENT ...........................................................................................................................................15

I. THIRD PARTY RIGHTS ...................................................................................................................................16

J. AMENDMENT...............................................................................................................................................16

K. POLITICAL CONTRIBUTIONS .....................................................................................................................16

L. INTEGRATION...............................................................................................................................................16

M. PCI COMPLIANCE .....................................................................................................................................16

N. LIVING WAGE ORDINANCE ............................................................................................................................16

EXHIBIT A – LETTER OF TRANSMITTAL .................................................................................................. 17

EXHIBIT B – REFERENCES FOR PROPOSING COMPANY ...................................................................... 19

EXHIBIT C – PRODUCT MANUFACTURE LABOR STANDARDS: VENDOR COMPLIANCE FORM .. 20

EXHIBIT D- BUSINESS INCOME TAX QUESTIONNAIRE ......................................................................... 21

SECTION 1 – REQUEST FOR QUALIFICATIONS INSTRUCTIONS

1.01

COMMUNICATIONS REGARDING THIS PROJECT. Please direct all communications regarding the RFQ process to:

City of Dayton - Department of Aviation Attn: Michael Cross

Planning & Engineering Manager, Dayton International Airport

3600 Terminal Drive, Suite 300

Vandalia, OH 45377

Telephone: (937) 454-8226

E-Mail: mcross@flydayton.com

All communications/questions concerning this RFQ must be submitted in writing referencing the specific paragraph and page number. The

deadline for questions is listed in Section 1.02 (RFQ Schedule). Written responses will be prepared by the City and posted on the City’s

web site by the date listed in Section 1.02. Changes to this RFQ will be made only by formal written correspondence issued by the City.

A copy of this RFQ proposal and any additional documentation may be found at the City’s website at:

https://daytonohio.gov/bids.aspx

1.02 RFQ SCHEDULE. The proposed RFQ schedule is to be reviewed with City Procurement and HRC, if required, and shall be mutually

agreed upon. RFQ schedule to be determined prior to finalization of RFQ. The following is the anticipated schedule for the RFQ Process:

Issue RFQ:

Pre-Bid Meeting

Last Day to Submit Questions:

Written Responses to Questions:

Due Date for Statement of Qualifications:

June 8, 2026

10:30 AM local (Dayton OH) time on June 15,

2026

3:00 PM local (Dayton OH) time on June 19, 2026

By 5:00 PM local (Dayton OH) time on June 24,

2026

11:00 AM local (Dayton OH) time on July 2, 2026

1.03 SUBMITTING QUALIFICATIONS. Each Consultant seeking consideration to perform the services related to this RFQ must submit a

Letter of Interest and Statement of Qualifications. Firms shall submit one electronic version with all documents in Adobe PDF format via

electronic submission to bids@daytonohio.gov. The City has a 20meg limit for incoming e-mail message sizes (20meg includes e-mail

itself and any attachments total). Should your Firm’s qualifications document exceed this limit, your Firm will have to submit its document

in multiple parts (emails). Should documents require multiple emails, please designate in the “Subject” line of each email sent: RFQ No 26-

013AV Owner’s Representative for Dayton International Airport’s Defense and Aerospace Campus Project.

The pre-bid meeting will be facilitated using TEAMS with the following login information:

https://teams.microsoft.com/meet/25362206115096?p=2CzE9e11R6hFuDoiAm

The bid opening will be facilitated using ZOOM with the following login information:

https://us02web.zoom.us/j/6068939302?omn=82176710295

Meeting ID: 606 893 9302

One tap mobile

+13092053325,,6068939302# US

+13017158592 US (Washington D.C)

+13126266799,,6068939302# US (Chicago) +1 669 900 6833 US (San Jose)

• +1 929 436 2866 US (New York)

+1 346 248 7799 US (Houston)

Find your local number: https://us02web.zoom.us/u/kpVz2QThX

The Letter of Interest and Statement of Qualifications must be received in the Procurement bid email in-box

(BIDS@DAYTONOHIO.GOV) by time/date as indicated in Section 1.02 (RFQ Schedule). Submissions received after the scheduled

date/time will not be considered. All supporting materials and documentation must be included with the proposal. The responsibility of

timely delivery lies solely with the Firm.

The City reserves the right to reject any and all qualifications, to waive any irregularities in a qualification, or to accept the qualification(s)

which in the judgment of proper officials, is in the best interest of the City. The City reserves the right to accept a part or parts of a

qualification unless otherwise restricted in the RFQ or issue subsequent RFQs and/or RFPs. The City reserves the right to approve or reject

any sub-contractors proposed for work under this qualification or waive any minor irregularities.

Upon review of qualifications, if there are similarly qualified firms, the City may designate the most qualified Firms as finalists. The finalists

may be sent the Request for Proposal (RFP) in which they will be invited to submit a proposal. After reviewing and evaluating proposals,

these finalists will be invited to make oral presentations and participate in a question and answer session with the City. The City shall have

the right to visit selected user sites, should this be deemed necessary. Following these steps, the City may select the successful Firm.

All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this

RFQ.

The City does not guarantee that any contract will be awarded because of this RFQ. If a contract award is made but the contract is not

executed, the City does not guarantee that the contract will be re-awarded.

1.04 REQUIRED QUALIFICATION CONTENTS. All brochures and supplemental documentation shall be included with the original and all

copies. If not, the Firm may be considered as non-responsive. Firms are required to submit the following information in their proposal:

• Letter of Transmittal. The Firm shall provide a transmittal letter with authorizing signature for the qualifications. The letter

must briefly summarize the vendor’s ability and willingness to perform the services required by the RFQ. The letter must be

on the form provided in Exhibit A.

• SOQ Required Information. Provide the following information for consideration by the City as part of the evaluation

of Firm’s qualifications. The Statement of Qualifications (SOQ) must be organized as follows:

o Competence and Services. When providing the following information, if the Firm is a national firm with a

branch office in Ohio, provide information limited to the Ohio office projects and experience.

▪ Provide an Executive Summary of the Firm containing the history and philosophy. What is the Firm’s

approach to upholding the owner’s interest while performing the duties of the Owner’s

Representative while coordinating the Construction Manager at Risk (CMR) contractor? What is it

that makes the Firm unique? How long has the Firm been in business, and how long have key

employees and principals been associated with the Firm?

▪ Identify the Firm’s employee(s) who would be assigned to perform services for the Project including

key consultants, if any.

▪ Describe the proposed Owner’s Representative’s experience and qualifications in more detail,

building from the Executive Summary – i.e., credentials, technical training, experience with Building

Information Modeling (BIM), education, and experience working with a CMR Team, in-house, full-

time employees and in-house professional disciplines. Provide bios for Project Executive/Project

Manager, and Project Owner’s Rep (Site Level). Include consultants to be used for the Project and the

Firm’s experience with each on past projects. Limit bios to one page in length.

▪ This Project has a goal of 4% SBE participation. Additionally, a DBE/SBE participation goal will

also be assigned to the CMR contract and therefore, the successful firm must have experience with

verifying participation. Describe the methods to be used for verification of DBE/SBE certified

contractors, firms, consultants, etc. for this Project. Describe the Firm’s experience with managing

the web based B2G Supplier Diversity Management System.

• Ability to Provide the Required Services.

o What is the capacity of the Firm to provide the required services as the Owner’s Representative for the Project

in terms of workload and availability? Include a list of current projects and the status of each and relevant

information (i.e., budget, type of work, stage of completion, committed staff, and consultants).

o Identify and give details regarding the Firm’s representative project experience with performing the duties of

the Owner’s Representative within the CMR delivery method on similar projects, in the State of Ohio. Include

Owner contact information for each project. Identify those CMR projects that had a GMP and state whether the

GMP was exceeded, and if so, identify the adjusted Guaranteed Maximum Price (GMP) and actual cost of the

work plus fee, plus general conditions costs.

o Identify the proximity of the Firm’s primary office, or will have, to the Dayton International Airport, where

much of the Project work will be managed/performed – Identify distance in miles, straight-line method.

• Insurance Coverage & Claims History.

o Identify Professional Liability coverage of the Firm, including claims history for the past seven (7) years.

o Identify Commercial General Liability coverage of the Firm, including claims history for the past seven (7)

years.

o Identify specific information about any claims in excess of $250,000 asserted by and against the Firm within

the past seven (7) years., including the resolution of the claim(s).

• Value Added Experience. Demonstrate the Firm’s past success in evaluating value added components as the Owner’s

Representative. Describe the Firm’s creative or innovative evaluation/recommendation of value engineering, construction

techniques or other similar methods. For each example, provide a brief summary including recommendations that enhanced

the cost effectiveness and functionality of similar facilities or projects.

Familiarity with Local Area. Identify knowledge of the local area and working relationships with local subcontractors and

suppliers. Emphasize relationships and past projects with local and state certified DBE firms and how they may be

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 541690Other Scientific and Technical Consulting Services

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