Project Information

Bid Title

Install and Terminate Customer Premise Equipment for Fiber to the Home (FttH) Project

Issuing Agency

City of Hudson

Location

Ohio

Published Date

Apr 9, 2026

Closing Date

Apr 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Bid Title:	Install and Terminate Customer Premise Equipment for Fiber to the Home (FttH) Project
Category:	Construction Projects
Status:	Open

Description: A. Project Introduction The City of Hudson’s Velocity Broadband (VBB) is looking to solicit bids and enter contracts with up to three qualified vendors for labor and equipment to install and terminate customer premise fiber equipment. The purpose is to expand Velocity Broadband services for the Fiber to the Home (FttH) project. B. Background The City of Hudson, a full-service municipality in northern Summit County, Ohio, spans roughly 25 square miles and serves a population of approximately 22,500 residents. While the community is predominantly residential, it also includes a diverse mix of commercial, retail, office, and light industrial districts concentrated along its southern and western corridors. In 2025, City Council approved a citywide initiative to ensure every household in Hudson has access to fiber-based internet service. This initiative targets approximately 6,500 homes that currently lack direct fiber access. To support this effort, staff have developed a four-year deployment plan outlining the construction and connection schedule for these underserved areas. C. Issuing Department The City of Hudson prepared the RFP for this project. Questions relating to its contents or requirements shall be addressed to Mr. Paul Leedham, CIO - IT Director; at For security reasons, you must enable JavaScript to view this E-mail address. or (330) 342-9541. D. Consultant Qualifications All prospective consultants must clearly demonstrate and document the following minimum criteria: The Consultant and sub-consultants must have at least ten years of professional experience in installing and terminating customer premise equipment for ISPs. Preference will be given to those with experience in installing these services locally. E. Consultant Responsibilities The Consultant shall be capable of providing all the professional services as described under the Scope of Services in Appendix- A and to maintain those capabilities until the project is successfully finished. F. Completeness of the Proposal The contents and commitments in the proposal shall remain firm for one year from the submittal due date. G. Scope of RFP The scope of this Request for Proposals (RFP) is to identify and contract with up to three qualified vendors to support the City of Hudson’s Fiber-to-the-Home (FttH) initiative by providing professional services for the installation and termination of fiber facilities and customer premise equipment. Selected vendors will supply skilled labor, tools, and related materials necessary to complete residential fiber drops, install network interface devices, and properly terminate premise-level fiber connections in accordance with City standards. As part of this engagement, vendors will be responsible for coordinating with City staff, following established construction and installation procedures, and documenting all completed work. This includes updating as-built information, reporting installation progress, and ensuring all customer-facing equipment is tested, activated, and performing to specification at the time-of-service turn-up. The city expects vendors to demonstrate proficiency in fiber installation practices, customer premise equipment handling, quality assurance, safety compliance, and timely service delivery. Work will occur across multiple neighborhoods as part of the City’s multi-year deployment plan, with assignments issued based on capacity, performance, and scheduling needs. At the conclusion of the evaluation process, the City will select up to three vendors and establish contracts outlining service expectations, performance metrics, communication requirements, and ongoing coordination procedures to support the successful rollout of the City’s FttH program. H. Scope of Services The expected work to be performed by the Consultant is described in Appendix- A under Scope of Services. I. Project Schedule The anticipated duration of the project is three to four years, with a start date expected to occur within six weeks of contract award, subject to scheduling availability and coordination. J. Responses One (1) electronic version of the Consultants Proposal (PDF Format) shall be submitted to the City, Attn: Mr. Paul Leedham, CIO - IT Director at: For security reasons, you must enable JavaScript to view this E-mail address. by 4:00 P.M. local time, Wednesday, April 29th, 2026. No proposals will be accepted after the above date and time. K. Acceptance of Proposal Content The completeness and content of the proposal will be the basis for the initial evaluation. Further information, including the possible interview of one or more of the Consultants, may serve in the final decision of the recommended Consultants. L. Contract A formal contract will be entered into with the recommended Consultants and the City once City Council has approved the selection. The approved Consultants will be required to sign the City of Hudson - Standard Consultant Agreement. (See attached – Appendix B) M. Consultant Compensation Reimbursement After the execution of the contract with the selected Consultants, the City of Hudson will conduct compensation reimbursements in accordance with the following guidelines: 1. The Consultant shall keep records of the hours spent on this project by task and by employee classification, dates and along with all direct expenses. These records shall be made available for audit by the City of Hudson at the time of each invoice submittal during the project. 2. Invoices submitted by the Consultant shall be in a format approved by the City of Hudson and consistent with the present policies of the City. The City will not be subject to any type of late fees or penalties associated with any invoice submitted as part of this project. Failure to comply with this provision will serve as cause for termination of the contract. The approved purchase order number shall be on all invoices. Note that billing on a percent complete basis is NOT acceptable. Only actual hours worked, agreed billable unit of measure, and reimbursable expenses shall be valid costs incurred. 3. The type of compensation for this project shall be in accordance with the information found in the section identified as Fee in Part II, Proposal Format. N. Rejection of Proposals The City of Hudson reserves the right to reject any and all proposals received as a result of this RFP, or to negotiate separately with any source whatsoever, to serve the best interests of the City. Failure to provide all requested information in the format stated below may serve as cause for rejection of the proposal. O. Incurred Cost The City of Hudson will not be liable for any cost incurred by the Consultant for any work performed during this proposal process and including the executing of a contract, prior to the execution of a contract for professional services. Publication Date/Time: 4/9/2026 12:00 AM Closing Date/Time: 4/29/2026 4:00 PM Related Documents: Install and Terminate Customer Premise Equipment for FttH - RFP

Attachment Preview

INFORMATION TECHNOLOGY ● 1140 Terex Road ● Hudson, Ohio 44236 ● (330) 342-9541

R F P EQUEST OR ROPOSAL

For

Install and Terminate Customer Premise Equipment for

Fiber to the Home (FttH) Project

For the City of Hudson

Summit County, Ohio

Proposals accepted until Wednesday, April 29, 2026, at 4:00 PM Local Time

Contents:

• General Proposal Information and Requirements

• Proposal Format

• Example of the Valuation and Selection Criteria

• Appendix A – Scope of Services

• Appendix B – Standard Consultant Agreement

Prepared by: City of Hudson

Dated: April 9, 2025

General Proposal Information and Requirements

A.

Project Introduction

The City of Hudson’s Velocity Broadband (VBB) is looking to solicit bids and enter contracts with up to

three qualified vendors for labor and equipment to install and terminate customer premise fiber equipment.

The purpose is to expand Velocity Broadband services for the Fiber to the Home (FttH) project.

B.

Background

The City of Hudson, a full-service municipality in northern Summit County, Ohio, spans roughly 25 square

miles and serves a population of approximately 22,500 residents. While the community is predominantly

residential, it also includes a diverse mix of commercial, retail, office, and light industrial districts

concentrated along its southern and western corridors.

In 2025, City Council approved a citywide initiative to ensure every household in Hudson has access to

fiber-based internet service. This initiative targets approximately 6,500 homes that currently lack direct fiber

access. To support this effort, staff have developed a four-year deployment plan outlining the construction

and connection schedule for these underserved areas.

C.

Issuing Department

The City of Hudson prepared the RFP for this project. Questions relating to its contents or requirements shall

be addressed to Mr. Paul Leedham, CIO - IT Director; at pleedham@hudson.oh.us or (330) 342-9541.

D.

Consultant Qualifications

All prospective consultants must clearly demonstrate and document the following minimum criteria:

The Consultant and sub-consultants must have at least ten years of professional experience in installing and

terminating customer premise equipment for ISPs. Preference will be given to those with experience in

installing these services locally.

E.

Consultant Responsibilities

The Consultant shall be capable of providing all the professional services as described under the Scope of

Services in Appendix- A and to maintain those capabilities until the project is successfully finished.

F.

Completeness of the Proposal

The contents and commitments in the proposal shall remain firm for one year from the submittal due date.

G. Scope of RFP

The scope of this Request for Proposals (RFP) is to identify and contract with up to three qualified vendors

to support the City of Hudson’s Fiber-to-the-Home (FttH) initiative by providing professional services for

the installation and termination of fiber facilities and customer premise equipment. Selected vendors will

supply skilled labor, tools, and related materials necessary to complete residential fiber drops, install

network interface devices, and properly terminate premise-level fiber connections in accordance with City

standards.

As part of this engagement, vendors will be responsible for coordinating with City staff, following

established construction and installation procedures, and documenting all completed work. This includes

updating as-built information, reporting installation progress, and ensuring all customer-facing equipment

is tested, activated, and performing to specification at the time-of-service turn-up.

The city expects vendors to demonstrate proficiency in fiber installation practices, customer premise

equipment handling, quality assurance, safety compliance, and timely service delivery. Work will occur

Page 2 of 19

across multiple neighborhoods as part of the City’s multi-year deployment plan, with assignments issued

based on capacity, performance, and scheduling needs.

At the conclusion of the evaluation process, the City will select up to three vendors and establish contracts

outlining service expectations, performance metrics, communication requirements, and ongoing

coordination procedures to support the successful rollout of the City’s FttH program.

H. Scope of Services

The expected work to be performed by the Consultant is described in Appendix- A under Scope of Services.

I.

Project Schedule

The anticipated duration of the project is three to four years, with a start date expected to occur within six

weeks of contract award, subject to scheduling availability and coordination.

J.

Responses

One (1) electronic version of the Consultants Proposal (PDF Format) shall be submitted to the City, Attn:

Mr. Paul Leedham, CIO - IT Director at: pleedham@hudson.oh.us by 4:00 P.M. local time, Wednesday,

April 29th, 2026.

No proposals will be accepted after the above date and time.

K. Acceptance of Proposal Content

The completeness and content of the proposal will be the basis for the initial evaluation. Further information,

including the possible interview of one or more of the Consultants, may serve in the final decision of the

recommended Consultants.

L.

Contract

A formal contract will be entered into with the recommended Consultants and the City once City Council has

approved the selection. The approved Consultants will be required to sign the City of Hudson - Standard

Consultant Agreement. (See attached – Appendix B)

M. Consultant Compensation Reimbursement

After the execution of the contract with the selected Consultants, the City of Hudson will conduct

compensation reimbursements in accordance with the following guidelines:

1.

The Consultant shall keep records of the hours spent on this project by task and by employee

classification, dates and along with all direct expenses. These records shall be made available for

audit by the City of Hudson at the time of each invoice submittal during the project.

2.

Invoices submitted by the Consultant shall be in a format approved by the City of Hudson and

consistent with the present policies of the City. The City will not be subject to any type of late fees

or penalties associated with any invoice submitted as part of this project. Failure to comply with

this provision will serve as cause for termination of the contract. The approved purchase order

number shall be on all invoices. Note that billing on a percent complete basis is NOT acceptable.

Only actual hours worked, agreed billable unit of measure, and reimbursable expenses shall

be valid costs incurred.

3.

The type of compensation for this project shall be in accordance with the information found in the

section identified as Fee in Part II, Proposal Format.

N.

Rejection of Proposals

The City of Hudson reserves the right to reject any and all proposals received as a result of this RFP, or to

negotiate separately with any source whatsoever, to serve the best interests of the City. Failure to provide all

requested information in the format stated below may serve as cause for rejection of the proposal.

Page 3 of 19

O. Incurred Cost

The City of Hudson will not be liable for any cost incurred by the Consultant for any work performed during

this proposal process and including the executing of a contract, prior to the execution of a contract for

professional services.

Proposal Format

A.

The proposal shall be simple to follow and understand and in an 8 ½ " by 11" PDF format. The text shall be

concise, complete, and clearly written. All responses shall be the property of the City and will not be returned.

During the evaluation process, the City reserves the right to request additional information or clarification

from the consultant if needed.

B.

Consultants shall be evaluated based on the following submitted information:

1.

Cover Page and Background

Provide a brief and concise history of the consulting firm listing corporate officers, total years in

business, general experience and specific capabilities that relate to this project. Provide the

background and relevant experience of the Project Manager and any staff expected to work on this

project. State the location of the office in which each component of work for this project will be

accomplished. This shall include engineering, consulting, design, specification development,

project supervision and any other services necessary to complete this project. If different offices

are utilized for different components, that must be clearly stated within the proposal. Include the

name, address, phone numbers and email address of the consultant(s) offices. (1 page maximum)

2.

Insurance

Provide proof that the Consultant currently has the following insurance: (a) Workmen’s

Compensation Insurance, (b) Professional Liability Insurance (Errors and Omissions) of not less

than $1,000,000 and (c) Comprehensive Public Liability Insurance of not less than $2,000,000. The

consultant shall maintain during the course of the project, until acceptance by the City, the insurance

components noted above. (1 page maximum)

3.

Related Project Experience

Provide descriptions of at least three (3), but no more than five (5), current or previous large scale

fiber premise installation projects your firm or members of the firm assigned to this contract have

performed, which are similar to the complexities, and size of the proposed project. It is preferred

that the projects listed are within 125 miles of the City of Hudson, Ohio. The Consultant shall

provide a contact name of the agency, address, email address and phone number of the person who

has the most knowledge of the firm or individuals' performance on that project.

4.

Understanding of the Project

The statement of understanding shall be concise, complete and shall be based upon the requirements

of the RFP. The Consultant shall include the nature of services your firm is proposing for the project

and any concerns or innovative resources which may be anticipated. Any tasks the Consultant listed

in the Understanding of the Project that the Consultant feels are missing in this RFP, but required

for the completeness of the project, shall be detailed in a separate fee schedule. (3 pages maximum)

5.

Schedule

The project schedule is expected to be ongoing for 3 to 4 years, with this portion of the project

spanning one year from the execution of the contract, pending limitations and timelines outside the

control of the City of Hudson. The Consultant will hold a weekly, one-hour meeting, while work

has been assigned. When the Consultant is not working on any assigned services, a weekly email

update is sufficient. At times and with advanced notice, the Consultant may be requested to present

their work to a group of stakeholders.

Page 4 of 19

6.

Fee

Provide a per unit Not-to-Exceed fee represented as per hour for each item in the Scope of Services

shall be provided as a part of the Proposal. Note: The name of each sub-consultant proposed for this

project shall be listed separately under the direct expense section along with the proposed Not-to-

Exceed fee for that sub-consultant. All project invoices shall ONLY be submitted from the Lead

Consultant that the City enters into an agreement. (2 pages maximum)

7.

Management Summary

Briefly address the Consultant’s project management, innovative methods, and previous

experience with similar projects. The proposal shall include work on previous large scale

installation project experience, technical capabilities, staffing capabilities, staff availability,

quality control, and assurance, project costs and performance on previous projects listed change

orders, and to meet the attached project schedule. (1 page maximum)

8.

Additional Information

The submission of additional pertinent information beyond the requirements of this RFP is

acceptable but shall be limited to one (1) 8 1/2" by 11" page. This makes the maximum number of

pages to be submitted including the cover letter to be no more than twelve (12) total pages.

C.

The Proposal shall designate a prime contact or Project Manager for the Consultant on this RFP and project,

who shall have intimate knowledge of the project details, through whom the City of Hudson may

communicate through the course of the project. This shall include questions concerning all aspects of the

project, including the Consultant’s invoices and the status on all design items in the project.

Page 5 of 19

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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