Project Information

Bid Title

Bid Proposal Library Interior Painting

Issuing Agency

Bedford township

Location

Michigan

Published Date

Dec 9, 2025

Closing Date

Dec 12, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Proposal Library Interior Painting

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REQUEST FOR SEALED BID

Provide labor, material, and equipment to paint the interior of the Bedford Township

Branch Library, 8575 Jackman Road, Temperance, MI 48182 in three phases over a

period of three years.

Bids should be marked “Paint the Bedford Branch Library” and will be accepted during regular business

hours 8-5 daily at the Bedford Township Government Center located at 8100 Jackman Road, Temperance,

MI 48182. They can be hand delivered or delivered by courier/mail to:

Bedford Township Government Center

Attention: Trudy Hershberger, Clerk

8100 Jackman Road

Temperance, MI 48182

Bids must be received no later than Friday December 12th, 2025 at 4:00 PM at the Clerks Office. Bid

proposals received after this time will not be considered or accepted. Oral, telephone, fax or electronic

mail bids are invalid and will not receive consideration. Bids will be opened by the Clerk’s Office at their

earliest convenience and may not be opened immediately following the bid deadline

All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this

information to the bid proposal. The bid proposal will be accompanied by a sworn and notarized

statement disclosing any familial relationship that exists between the owner or any employee of the bidder

and any member of the Bedford Township Board or employee of the Monroe County Library System.

All bids will remain firm for a period, at minimum, of 60 days.

The Bedford Township Board of Trustees reserves the right to accept or reject any or all bids, to award

the contract to other than the low bidder; to waive any irregularities and/or informalities; and in general,

to make awards in any manner deemed to be in the best interest of the Township.

To set up an appointment to view the area, please call the Bedford Branch Library asking for Jodi

Russ at 734-847-6747 or Chase Lindecker at 734-224-7322.

Examination of Specifications, and site is to be done by each bidder. Each Bidder is to thoroughly

examine the work site and be familiar with the specification and do their own measurements. The failure

or omission of any bidder is to do the above shall in no way relieve the bidder from any obligation with

respect their bid. By submitting a bid, the Bidder agrees and warrants that he/she has done the above. No

claim for additional compensation will be considered or paid to the Contractor due to Bidder's failure to

examine the site. If unforeseen issues should occur from the original scope of work that would be deemed

an extra, that will be brought forth to the Bedford Township Board of Trustees for necessary approvals.

All bids will contain the proposed completion date for the project. Bidder needs to have general liability

insurance, workmen's compensation insurance and provide certificates to the Clerk's office. In addition (3)

references are requested of work performed for others.

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Provide labor, material, and equipment to paint the interior of the Bedford Township

Branch Library, 8575 Jackman Road, Temperance, MI 48182 in three phases over a

period of three years.

BID SUBMISSION REQUIREMENTS

Each sealed bid must include:

- Completed Bid Form (attached or available separately)

- Manufacturer specification sheet(s)

- Warranty documentation

- Pricing breakdown

- Liability insurance policy

- Workman’s Comp insurance

- Completed W-9 Form

- Copies of any insurance or IRS forms need to be provided to the Clerk’s Office. If any of the

above coverages expire during the term of this contract, the firm shall deliver renewal

certificates and endorsements to the Township of Bedford at least ten (10) days prior to the

expiration date.

- Familial relationship disclosure form (notarized and signed)

SPECIFICATIONS

PART 1 – Part 1 GENERAL

1.1 RELATED DOCUMENTS

1. Drawings and general provisions of the Contract, including Terms, General and

Supplementary Conditions.

a. Bedford Township Branch Library Painting Schedule

b. Bedford Township Branch Library East Side

c. Bedford Township Branch Library West Side

d. Bedford Township Branch Library Bid Sheet

e. Familial Disclosure

f. Contractor References

2. Section includes surface preparation and the application of paint systems for:

a. Gypsum board

b. Plaster

c. Steel (window frames, door frames, doors)

1.2 ACTION SUBMITTALS

1. Product Data: For each type of product include preparation requirements and application

instructions.

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2. Indicate VOC content.

3. Sustainable Design Submittals:

a. “Product Data” Subparagraph below applies to LEED 2009 NC, CI, and CS.

Coordinate with requirements for paints and coatings.

b. Product Data for LEED 2009 Credit EQ 4.2: For paints and coatings, showing printed

statement of VOC content.

4. Laboratory Test Reports:

a. For paints and coatings, indicating compliance with LEED 2009 Credit EQ 4.2

requirements for low-emitting materials.

b. Label each Sample for location and application area.

5. Product List: For each product indicated, include the following:

a. Cross-reference to paint system and locations of application areas. Use same

designations indicated on Drawings and in schedules.

b. Indicate VOC content.

1.3 CLOSEOUT SUBMITTALS

1. Maintenance Manual: Provide painting maintenance manual including area summary with

finish schedule, area detail designating location where each product/color/finish was used,

product data pages, material safety data sheets, care and cleaning instructions, touch-up

procedures, and color samples of each color and finish used.

1.4 MAINTENANCE MATERIAL SUBMITTALS

1. Finish extra materials that match products installed and that are packaged with protective

covering for storage and identified with labels describing contents.

2. Paint: One gallon of each material and color applied marked with Color number and locations

used.

1.5 QUALITY ASSURANCE

1. Applicator Qualifications: A firm and individuals experienced in applying paints and coatings

similar in material, design and to the extent indicated for this project. A Firm and individuals

whose work has resulted in application with a record of successful in-service performance.

2. Apply a three foot by three foot splotch of each paint system and color at locations selected by

the owner.

1.6 DELIVERY, STORAGE, AND HANDLING

1. Delivery and Handling: Deliver products to Project site in an undamaged condition in

manufacturer’s original sealed containers, complete with labels and instructions for handling,

sorting, unpacking, protecting, and installing. Packaging shall bear the manufacturer’s label

with the following information:

a. Product name and type (description).

b. Batch date.

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c. Color number.

d. VOC content.

e. Environmental handling requirements.

f. Surface preparation requirements.

g. Application instructions.

2. Store materials not in use in tightly covered containers in well-ventilated areas with ambient

temperatures continuously maintained at not less than 50 degrees.

3. Maintain containers in clean condition, free of foreign materials and residue.

4. Remove rags and waste from the facility daily.

5. If necessary, insert special requirements for fire protection, heating, ventilation, and other

conditions for storage areas on-site.

1.7 FIELD CONDITIONS

1. Apply paints only when temperature of surfaces to be painted and ambient air temperatures are

between 50 and 90 degrees.

2. Do not apply paints when relative humidity exceeds 85 percent; at temperatures less than 5

degrees above the dewpoint; or to damp or wet surfaces.

3. Lead Paint: it is not expected that lead paint will be encountered in the work as the building

was built in 2004.

PART 2 – PRODUCTS

2.1 MANUFACTURERS

1. Sherwin-Williams or equal

2. Comparable Products: Comparable products of approved manufacturers will be considered

including the following:

a. Products are approved by manufacturer in writing for application specified.

b. Products meet performance and physical characteristics of basis of design product

including published ratio of solids by volume, plus or minus two percent.

3. All paint materials will come from a single source and from a single listed manufacturer.

4. Manufacturers listed color schedule are for color reference only and do not indicate prior

approval.

2.2 PAINT, GENERAL

1. Definitions: Standard coating terms defined in ASTM D 16 apply.

a. Flat refers to a lusterless or matte finish with a gloss range below 15 when measured at

an 85-degree meter.

b. Eggshell refers to a low-sheen finish with a gloss range between 20 and 35 when

measured at a 60-degree meter.

c. Semi-gloss refers to a medium-sheen finish with a gloss range between 35 and 70 when

measured at a 60-degree meter.

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d. Full gloss refers to a high-sheen finish with a gloss range more than 70 and 35 when

measured at a 60-degree meter.

2. Material Compatibility:

a. Provide materials for use within each paint system that are compatible with one another

and substrates indicated, under conditions of service and application as demonstrated

by manufacturer, based on testing and field experience.

b. For each coat in a paint system, provide products recommended in writing by

manufacturers of topcoat for use in paint system and on substrate indicated.

3. VOC Content:

a. For interior paints applied the following VOC limits exclusive of colorants added to a

tint base, when calculated according to 40 CFR 59, Subpart D (EPA)

b. Flat Paints and Coatings: 50 g/L.

c. Non-flat Paints and Coatings: 150 g/L.

d. Primers, Sealers, and Undercoaters: 200 g/L

4. Colors: See the paint schedule for colors.

PART 3 – EXECUTION

3.1 EXAMINATION

1. The library facility will be in service during the execution of this project. Limited areas will

need to be isolated from the public. Performance outside business hours is recommended.

2. The painter will work with and provide a schedule to coordinate book removal and

reinstallation with library personnel.

3. Examine existing surfaces and conditions. Patch any and all surface imperfections in order to

provide a smooth and uniform painted surface.

4. Report, in writing, conditions that may affect application, appearance, or performance of paint.

5. The project intent is to paint over all the painted surfaces in the library in a rotation to

complete the entire building once every five years.

3.2 PREPARATION

1. Comply with manufacturer’s written instructions and recommendations in “MPI Manual”

applicable to substrates indicated.

2. Remove hardware, covers, plates, bookshelves and similar items already in place that are

removable and are not to be painted. If removal is impractical or impossible because of size or

weight of item, provide surface-applied protection before surface preparation and painting.

3. All books on shelves attached to walls shall be removed by library personnel.

4. All shelving shall be removed by the painter, marked and returned to the original location.

The shelf support tracks shall be covered and protected before surface preparation and

painting.

5. After completing painting operations reinstall items that were removed. Remove surface-

applied protection if any.

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Commodity Codes

• NAICS 238320Painting and Wall Covering Contractors

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