Project Information

Bid Title

Renovations and Upgrades to Educational Building

Issuing Agency

Logan County

Location

Oklahoma

Published Date

May 14, 2026

Closing Date

Jun 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-17

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-17
Bid Title:	Renovations and Upgrades to Educational Building
Category:	Building Projects
Status:	Open

Description: Renovations and Upgrades to the Educational Building for Logan County. See Related Documents for bid packet. Publication Date/Time: 5/13/2026 8:00 AM Publication Information: Guthrie News Leader Closing Date/Time: 6/12/2026 4:00 PM Submittal Information: Logan County Clerk 201 County Way Room 300 Guthrie OK 73044 Bid Opening Information: 9:00 AM, 06/15/2026 Pre-bid Meeting: 05/26/2026, 10:00 AM Related Documents: 2026-17 Renovations and Upgrades to Educational Building

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201 County Way

Room 300

Guthrie, OK 73044

Troy Cole

Logan County Clerk

405.282.0266

LoganCoClerk@coxinet.net

Invitation to Bid

The Board of County Commissioners, Logan County, Oklahoma is seeking proposals/sealed bids for renovations

and upgrades to the Educational Building located at 215 Fairgrounds Rd., Guthrie, OK 73044

Bid # 2026-17

Date Published: May 13 & 20, 2026 (Guthrie News Leader)

Bidding Period Closing Date and Hour: June 12, 2026 @ 4:00 PM

Sealed Bid Opening Date and Hour: June 15, 2026 @ 9:00 AM

Requesting Authority: Logan County Free Fair Board

Bid submissions are to be addressed to:

Logan County Purchasing Agent

20 I County Way

Guthrie, OK 73044

A mandatory pre-bid conference will be held May 26 2026 10:00 A.M. (Local Time) at the project site, Logan

County Fairgrounds, 215 Fairgrounds Rd, Guthrie, OK. Vendors must attend the pre-bid conference to be

eligible to submit a bid for consideration.

Please review the attached Terms and Conditions pertaining to the submission of this bid.

Please pay particular attention to Items 1 -3 of the Terms and Conditions. This item specifies how the bid envelopes

are to be identified to prevent inadvertent or premature opening of sealed bids. Your compliance will ensure

consideration of your bid by the awarding body. Late bids will not be considered.

Included in this packet are a Non-Collusion Affidavit, Business Relationship Affidavit and Affidavit of Contracts

and Payments which must be signed and submitted as part of the bid.

This packet contains:

1. Invitation to Bid

2. Terms and Conditions for Bidding

3. Non-Collusion Affidavit

4. Business Relationship Affidavit

5. Affidavit of Contracts and Payments

6. Project Manual

7. Plans & Details

8. Bid Bond

9. Statutory Bond

10. Performance Bond

11. Maintenance Bond

~ay£

Troy Cole

Logan County Clerk

30 I E Harrison, Suite I 02

Guthrie, OK 73044

201 County Way

Room 300

Guthrie, OK 73044

Troy Cole

Logan County Clerk

405.282.0266

LoganCoClerk@coxinet.net

TERMS AND CONDITIONS

THESE ITEMS APPLY TO AND BECOME A PART OF THE BID

NO EXCEPTIONS TO THESE TERMS AND CONDITIONS WILL BE CONSIDERED

1.

Bids must be submitted on the included form only. Each bid shall be placed in a separate envelope. Be

sure the envelope is completely and properly identified and sealed, showing the bid name and number in

the lower left hand comer. Bidder's name must appear on the front of envelope.

2.

All bids shall be entered on the Bid Form enclosed or a copy thereof. Bids are to be typewritten or in ink.

No bidder may withdraw his proposal for a period of thirty (30) days after the date and hour set for the

opening of bids.

3.

If using an overnight or delivery service envelope or mailer the following information MUST be

clearly placed on the front: SEALED BID. BID# 2026-17 CLOSING DATE AND TIME June 12.

2026, 4:00 P.M Bids received without this information affixed will be reiected.

4.

The bidder shall attach the manufacturer's name ofthe equipment or material to be furnished, lype, model

numbers, manufacturer's descriptive bulletins and specifications. All guarantees and warranties should

be clearly stated. This data shall be in sufficient detail to describe accurately the equipment or material

to be furnished. Manufacturer's specifications, in respect to the successful bidder, shall be considered as

part of the contract with Logan County.

5.

Any exceptions or deviations from written specifications shall be identified in writing and attached to the

bid form.

6.

The enclosed Affidavit of Non-Collusion and Business Relationship Affidavit MUST be returned with

the bid.

7.

Logan County reserves the right to reject any and all bids and to waive any technicalities in the bidding.

8.

Direct purchase of certain items ofequipment or material by Logan County is exempt from Federal Excise

Tax and Oklahoma Sales Tax. In such cases, the bidder shall quote prices which do not include Federal

Excise Tax and Oklahoma Sales Tax.

9.

Bid must show number of days required for delivery under normal conditions. Contractor must keep

the County advised at all times of the status of the order. For any exception to the delivery date as

specified on this order, vendor shall give prior notification and obtain written approval from the

Purchasing Agent. Default in promised delivery date, or failure to meet specifications, authorizes the

County to purchase supplies elsewhere and charge the full increase of cost and handling to defaulting

contractor.

10. Bidder agrees to defend and save Logan County from and against all demands, claims, costs expense,

damage and judgments based upon infringement of any patent to goods specified in this order or the

ordinary use or operation of such goods by the County or use or operation of such goods in accordance

with the bidders' direction.

11. If the bid requires a written contract, the successful bidders shall execute a written contract with the

County within ten (10) days after submission of the contracts to said bidder.

201 County Way

Room 300

Guthrie, OK 73044

Troy Cole

Logan County Clerk

TERMS AND CONDITIONS

405.282.0266

LoganCoClerk@coxinet.net

12. This bid is submitted as a legal offer, and any bid when accepted by the County constitutes a firm contract.

13. In contracts exceeding $50,000, bidder must furnish a bid bond or cashier's check in the amount of 5%

of the bid with bid submission.

14. In contracts exceeding $50,000, successful bidder must be able to bond. (Performance, Maintenance and

Payment Bonds)

BONDS; All bids must contain a letter of intent from a bonding company authorized to do business

in the State of Oklahoma stating its willingness to bond the Contractor pursuant to the terms of

any contract resulting from the Invitation to Bid.

• The contractor shall procure and maintain, at the Contractor's expense, a Performance

Bond for the period of the contract project, including a one ( 1) year maintenance and

work performancebond.

• Certificates evidencing the t:,(fective dates and amounts o,f such bond must he provided

to Logan County.

• This information shall be provided to Logan County not later than fifteen workdays,

from the date of award of the term contract.

• The contractor is to supply Logan County with evidence of having and maintaining proper

andcomplete insurance, specifically Worker Compensation in accordance with the laws

of the State of Oklahoma, public liability and property damage insurance in the amount

of$1,000,000.00

• All premiums and cost shall be paid by the Contractor.

15. Successful bidder will be required to furnish their own Workmen's Comp and General Liability Insurance

as required by Oklahoma State Law and by Logan County. Proof of coverage to be submitted with bid.

16. Any bid received by the County more than 96 hours, excluding Saturdays, Sundays

and holidays before the time set for the opening of bids or any bid received after the time set for closing

shall not be considered by the County and shall be returned unopened to the bidder submitting same.

17. JOBSITE SAFETY; Neither the activities of Logan County, nor the presence of Logan County or its

employeesand sub-consultants at a construction/project site, shall impose any duty on Logan County, nor

relieve the Contractor of its obligations, duties and responsibilities including, but not limited to,

construction means, methods, sequence, techniques or procedures necessary for performing,

superintending and coordinating the Work inaccordance with the Contract Documents and any health or

safety precautions required by any regulatory agencies. Logan County and its personnel have no

authority to exercise any control over any construction contractor or its employees in connection with

their work or any health or safety programs or procedures. The Contractor shall be solely responsible

for jobsite and worker safety and warrants that this intent shall be carriedout.

• INNQ WA YWILL LQGANCQUNTY BERESPQNSTBLEINCASEQFANACCmENT,

201 County Way

Room 300

Guthrie, OK 73044

Troy Cole

Logan County Clerk

TERMS AND CONDITIONS

405.282.0266

LoganCoClerk@coxinet.net

18. INDEMNIFICATION; The Contractor hereby agrees to assume all risks and responsibilities

inherent in performing the contracted services and does hereby agree to defend, hold harmless,

indemnify, release and forever discharge Logan County and any of its officers, agents, employees,

volunteers and servants from and against any all claims, demands, and actions, causes of action,

losses liabilities, or expenditures of any kind, including court cost and expenses, accruing or

resulting from any suits or damage of any character resulting from injuries, damages, or death

sustained by any person or persons, or property, by virtue of the performance of this agreement

either directly or indirectly

19. Contractor will furnish all necessary equipment and labor, along with all warning signs and

liability insurance for safety; and prevent any liability against Logan County while work is in

progress. All work will be subject to inspections by Logan County and will require one (1)

year maintenance and work performance bond. Work can begin when all bonds are on file in

the County Clerk's Office and County Commissioner is ready.

20. A mandatory pre-bid conference will be held May 26, 2026 at 10:00 A.M. (Local Time) at the

project site, Educational Building, Logan County Fairgrounds, 215 Fairgrounds Rd., Guthrie, OK.

Vendors must attend the pre-bid conference to be eligible to submit a bid for consideration.

201 County Way

Room 300

Guthrie, OK 73044

Troy Cole

Logan County Clerk

405.282.0266

LoganCoC lerk@coxinet.net

NON-COLLUSION AFFIDAVIT

Sealed Bid #2026-17

STATE OF OKLAHOMA )

)SS

COUNTY_ _ _ _ _ _ __,

A.

For purposes of competitive bids, I certify:

I. I am the duly authorized agent of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __

the bidder submitting the competitive bid which is attached to this statement, for the purpose of certifying

the facts pertaining to the existence of collusion among bidders and between bidders and state officials or

employees, as well as facts pertaining to the giving or offering of things of value to government personnel

in return for special consideration in the letting of any contract pursuant to the bid to which this statement

is attached;

2. I am fully aware of the facts and circumstances surrounding the making of the bids to which

this statement is attached and has been personally and directly involved in the proceedings

leading to the submission of such bid; and

3. Neither the bidder nor anyone subject to the bidder's direction or control has been a party to

the following:

a. Any collusion amount bidders in restraint of freedom of competition by agreement to bid

at a fixed price or to refrain from bidding;

b. Any collusion with any state official or employee as to quantity, quality or price in the

prospective contract, or as to any other terms of such prospective contract;

and

c. Any discussion between bidders and any state official concerning exchange of money or

other thing of value for special consideration in the letting of a contract.

B.

I certify, if awarded the contract, whether competitively bid or not, that neither the Contractors

nor anyone subject to the Contractor's direction or control has paid, given, or donated or

agreed to pay, give, or donated to any officer or employee of the State of Oklahoma any money

or other thing of value, either directly or indirectly, in procuring the contract to which this

statement is attached.

Certified this_ _ _ day of_ _ _ _ _ _ _ _, 20__

(Signature)

(Print Name)

(Position in the Company)

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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