Project Information

Bid Title

COPY/BOND PAPER

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

Jun 3, 2026

Closing Date

Jun 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

251-27-122

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Solicitation Number:	251-27-122
Project Title:	COPY/BOND PAPER
Description:	BID # 251-27-122 - Bond Paper (Yearly contract beginning 7/1/26) for the WCPSS district's instructional warehouse)
Opening Date:	6/19/2026 12:00 PM
Posted Date:	6/4/2026
Status:	Open
Department:	WAKE COUNTY BD OF EDUCATION

Solicitation Number * 251-27-122	Department WAKE COUNTY BD OF EDUCATION	Status Reason Open
Opening Date 2026-06-19T12:00:00.0000000	Posted Date * 2026-06-03T17:34:48.0000000Z	Primary Commodity Code Paper materials
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Brian Martin
Description BID # 251-27-122 - Bond Paper (Yearly contract beginning 7/1/26) for the WCPSS district's instructional warehouse)

Attachment Preview

Invitation for Bid # 251-27-122

1551 Rock Quarry Rd – Bldg. F

Raleigh, NC 27610

Refer ALL Inquiries to: Brian A. Martin

E-Mail: bamartin@wcpss.net

Proposals will be publicly opened: Friday, June 19, 2026 @ 12:00

PM

Contract Type: Agency Specific Term Contract

Commodity: BOND PAPER

Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM

NOTICE TO BIDDERS

Bids are subject to rejection unless submitted on this form. Failure to submit a bid in accordance with the instructions throughout

this document shall constitute just cause to reject bid. See below for bid/proposal submitting instructions. Bids submitted via

facsimile (FAX) machine or email in response to this Invitation for Bids will not be acceptable.

EXECUTION

In compliance with this Invitation for Bid, and subject to all the conditions herein, the undersigned offers and agrees to furnish

and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified

herein. Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:

● The submission of false or misleading information in the vendor’s proposal.

● Any efforts to dissuade or discourage other vendors from submitting proposals.

● Any efforts to influence, dictate, or change the terms of another vendor’s proposal.

● Any form of bid collusion or bid rigging.

Failure to execute/sign this page prior to submittal shall render bid invalid. Late bids are not acceptable.

BIDDER:

STREET ADDRESS:

CITY & STATE & ZIP:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

AUTHORIZED SIGNATURE:

DATE:

FEDERAL ID OR SOCIAL SECURITY NO.

P.O. BOX:

ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO

(800)

FAX NUMBER:

E-MAIL:

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Offer valid for 45 days from date of bid opening unless otherwise stated here: ____ days Prompt Payment Discount:

_______ % __________________ days.

IFB SCHEDULE

The table below shows the intended schedule for this IFB. WCPSS will make every effort to adhere to this schedule.

Event

Issue IFB

Submit Written Questions

Provide Response to Questions

Submit Proposals

Responsibility

WCPSS

Vendor

WCPSS

Vendor

Date and Time (ET.)

June 3, 2026

June 8, 2026 by 2:00 PM ET

June 10, 2026 by 5:00 PM ET

June 19, 2026 by 12:00 PM ET

PROPOSAL QUESTIONS

Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best

proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the

above due date.

Written questions must be emailed to bamartin@wcpss.net by the date and time specified above. Vendors should enter

“IFB 251-27-122 Questions” as the subject for the email. Question submittals should include a reference to the applicable

IFB section and be submitted in a format shown below:

Reference

IFB Section, Page Number

Vendor Question

Vendor question …?

Questions received prior to the submission deadline date, WCPSS’ response, and any additional terms deemed necessary

by WCPSS will be posted in the form of an addendum and shall become an Addendum to this IFB. No information, instruction

or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or otherwise in

connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material contained

in an Addendum to this IFB. Addendums associated with the Invitation for Bid will be posted to the following links

and it will be the vendor’s responsibility to adhere to and check these addendums prior to bid submittal:

(https://www.wcpss.net/partnerships/~board/partnership-and-community/post/suppliers)

(https://evp.nc.gov/solicitations/)

PROPOSAL SUBMITTAL

Proposals, subject to the conditions made a part hereof and the receipt requirements described below, shall be received

at the address indicated in the table below, for furnishing and delivering those items or services as described herein.

Mailing address for delivery of proposal

PROPOSAL NUMBER: IFB: 251-27-122

Wake County Public Schools

ATTN: Brian A. Martin

1551 Rock Quarry Rd. Building F

Raleigh, NC 27610

IMPORTANT NOTE: All responses shall be physically delivered to the office address listed above on or before the response

deadline in order to be considered timely, regardless of the method of delivery. This is an absolute requirement. All risk

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of late arrival due to unanticipated delay—whether delivered by hand, U.S. Postal Service, courier, or other delivery service

is entirely on the Vendor. It is the sole responsibility of the Vendor to have the proposal physically in this Office by

the specified time and date of opening. The time of delivery will be marked on each proposal when received, and any

proposal received after the proposal submission deadline will be rejected. Sealed proposals, subject to the conditions made

a part hereof, will be received at the address indicated in the table in this Section, for furnishing and delivering the commodity

as described herein.

a) Submit one (1) signed, original executed proposal response simultaneously to the address identified in the

table above.

b) Clearly mark each package with: (1) Vendor name; (2) the IFB number; and (3) the due date. Address the

package(s) for delivery as shown in the table above. If Vendor submits more than one (1) proposal, each proposal

shall be submitted in separate envelopes and marked accordingly. For delivery purposes, separate envelopes from a

single Vendor may be included in the same outer package. Proposals are subject to rejection unless submitted with the

information above included on the outside of the proposal package.

PURPOSE AND BACKGROUND

For background purposes, The Wake County Public School System (WCPSS) is currently the largest school

district in North Carolina and the 14th largest in the United States. There are currently over 200 schools serving

a student population of approximately 160,000, with approximately 20,000 staff. Wake County covers 854

square miles. Additional information about the school system can be accessed via the internet site

(www.wcpss.net).

Product will ship FOB to:

Wake County Public Schools

Central Receiving

1551 Rock Quarry Road

Raleigh, NC 27610

Term Contract – Pricing must be valid through June 30, 2027 as multiple purchase orders may

be issued at the same delivered unit price. If both parties agree, WCPSS reserves the right to

extend bid award for up to two (2) additional years in one-year increments.

If items are on any State Contract or Cooperative Contract, please indicate contract name,

contract number, and date through which contract is in effect here:

DO NOT PROVIDE A QUOTE IF YOUR UNIT OF MEASURE DOES NOT MATCH UP TO THE

DESCRIPTION QUANTITY OR QUANTITIES, INCLUDING ANY AND ALL DESCRIPTION

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DETAILS (AND CAN BE SHIPPED & DELIVERED IN THE SAME MANNER) EXACTLY AS

LISTED BELOW!!!

PROVIDING A QUOTE FOR ANY PACKAGING OTHER THAN WHAT IS LISTED BELOW, OR

NOT INCLUDING ALL DETAILS AS DESCRIBED BELOW, MAY RESULT IN A VENDOR BEING

PUT ON NOTICE BY THE DISTRICT FOR ANY AMOUNT OF TIME, BUT NO LESS THAN SIX (6)

MONTHS FROM BID AWARD DATE.

IF ANY VENDOR HAS THE SAME PRODUCT, BUT IN DIFFERENT PACKAGING OR

QUANTITIES, THEIR REPRESENTATIVE MAY SEND A SEPARATE EMAIL APART FROM THIS

OFFICIAL REQUEST FOR QUOTATION, WITH COMPLETE SPECIFICATIONS TO BRIAN A.

MARTIN AT bamartin@wcpss.net FOR FUTURE CONSIDERATION.

QTY UOM

ITEM DESCRIPTION

6451111240 – PAPER, (10 REAMS),

BOND, LETTER SIZE, 8-1/2” X 11”

DUAL PURPOSE, 20#, US MINIMUM

92 BRIGHTNESS, (10 REAMS PER

CASE, 500 SHEETS PER REAM)

Vendor’s

description with

vendor’s item #,

including brand &

manufacturer’s

item #

UNIT

PRICE

TOTAL

PRICE

LAST FISCAL YEAR (7/1/25 –

6/30/26), WCPSS ORDERED A

TOTAL QUANTITY OF 8400 CASES

OF THE ITEM LISTED ABOVE WITH

A DELIVERED PRICE OF $28.80 PER

CASE

840 CASE WCPSS WILL ACCEPT A

TRUCKLOAD OF 21 SKIDS, 40

CASES PER SKID, FOR A TOTAL OF

840 CASES PER TRUCK

864 CASE WCPSS WILL ALSO ACCEPT A

TRUCKLOAD OF 18 SKIDS, 48

CASES PER SKID, FOR A TOTAL OF

864 CASES PER TRUCK

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DELIVERY REQUIRED TEN

(10) BUSINESS DAYS ARO

OVERALL TOTAL

ALL APPLICABLE SHIPPING CHARGES MUST BE INCLUDED IN UNIT PRICES FOR QUOTE TO

BE VALID

AWARD OF CONTRACT

It is the general intent to award this contract to a single overall bidder. The right is reserved, however, to make awards to

multiple vendors, if such shall be considered by Wake County Public School System to be most advantageous or to

constitute its best interest. The successful bidder(s) will be notified by the Purchasing Department.

AWARD CRITERIA

1. Pricing.

2. Quality of Items/Service: Includes answers and methodology where applicable.

3. Experience.

4. Conformity with specifications herein.

SOURCE SELECTION

WCPSS will review all information submitted in order for WCPSS to award the contract to the bidder providing the most

responsive/responsible low bid.

i.

The evaluation committee may request clarifications, an interview with or presentation from any or all bidders.

However, the WCPSS may refuse to accept, in full or partially, the response to a clarification request given by

any bidder. Bidders are cautioned that the evaluators are not required to request clarifications; therefore, all

offers should be complete and reflect the most favorable terms.

ii.

Evaluation Process Explanation. WCPSS employees will evaluate all proposals. All proposals will be initially

classified as being responsive or non-responsive. If a proposal is found non-responsive, it will not be

considered further. All responsive proposals will be evaluated based on stated evaluation criteria, as provided

with this IFB. Any references in an answer to another location in the IFB materials or Proposal shall have

specific page numbers and sections stated in the reference.

iii.

To be eligible for consideration, a bidder must meet the intent of all requirements. Compliance with the intent

of all requirements will be determined by WCPSS. Responses that do not meet the full intent of all

requirements listed in this IFB may be subject to point reductions during the evaluation process or may be

deemed non-responsive. Further, a serious deficiency in the response to any one factor may be grounds for

rejection.

iv.

Bidders are advised that WCPSS is not obligated to ask for or accept after the closing date

Bidder may be disqualified from any evaluation or award if bidder or any key personnel proposed, has

previously failed to perform satisfactorily during the performance of any contract with WCPSS, or violated

rules or statutes applicable to public bidding in the State of North Carolina, as documented. Vendors must not

be debarred from doing business with the State of North Carolina or Federal Government.

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Commodity Codes

• NAICS 322121Paper (except Newsprint) Mills
• NAICS 424120Stationery and Office Supplies Merchant Wholesalers

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