Project Information

Bid Title

Athletic Equipment, Supplies & Related Services

Issuing Agency

Birdville Independent School District

Location

Texas

Published Date

Apr 1, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

002-27

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Competitive Sealed Proposals
Status	Issued
Number	002-27 (Athletic Equipment, Supplies & Related Services)
Issue Date & Time	4/1/2026 10:50:00 AM (CT)
Close Date & Time	7/1/2026 02:00:00 PM (CT)
Question Cut Off Date	6/18/2026 04:00:00 PM (CT)
Notes	Two proposals are currently open at this time. Please respond to the proposal that most closely aligns with your services—either Career and Technical Education (CTE) or Athletics. PURPOSE In order to comply with federal, state, and local purchasing laws, Birdville Independent School District (BISD) is soliciting competitive sealed proposals for Athletic Equipment, Supplies, and Related Services. This contract will encompass the procurement of athletic event services, technology-related products, uniforms, equipment, and general supplies necessary to effectively support and sustain the district’s athletic programs on an as-needed basis. Based on 2024–2025 expenditure data, the estimated annual value of this contract is $867,443.31, the catalog portion of this contract includes services and items that are subject to the maximum purchasing limits established by CH Legal and BISD Board Policy. SCOPE OF WORK Birdville Independent School District (BISD) supports a comprehensive range of athletic programs, including the following: Baseball Softball Basketball Cross Country Football Gymnastics Golf Soccer Swimming Track & Field Tennis Physical Education Volleyball Wrestling In addition, the district maintains robust Athletic Trainer programs at three of its high schools to support student-athlete health and performance. The district operates three primary athletic facilities located in Haltom City and North Richland Hills. These facilities include the Wiley G. Thomas Coliseum, located at 6108 Broadway Avenue, Haltom City, Texas 76117; Birdville Stadium, located at 6125 E. Belknap Street, Haltom City, Texas; and the Fine Arts/Athletics Complex, located at 9200 Mid Cities Boulevard, North Richland Hills, Texas 76180. These facilities and programs collectively support BISD’s athletic operations, events, and related activities, requiring ongoing access to athletic equipment, supplies, technology-related items, uniforms, and associated services necessary to maintain and enhance program delivery. CONTRACT TERM AND RENEWALS This proposal shall be effective from September 1, 2026 through August 31, 2027. The District has the option to extend the contract for four (4) additional one-year periods, not to exceed a total term of five (5) years. If fully extended, the contract will expire on August 31, 2031. The contract will automatically renew, unless the awarded vendor notifies the District in writing within forty-five (45) days prior to the expiration of the contract. Written notification is also required within the forty-five (45) days prior to contract expiration for any adjustment in price or discount upward or downward. District has the sole right to accept or reject these rate changes. If the rate change is rejected, the contract may be terminated at the end of the current contract period. An additional ninety (90) day transitional period shall be added to the end of the contractual agreement if desired by the district. The contractual prices, terms and conditions shall remain in force during the transitional period. PROPOSAL SUBMISSION Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered. The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. To receive a paper version, please contact Purchasing via phone 817-547-5629 or by email bisd.purchasing@birdvilleschools.net.

Contact Information

Name	Kelly Cruz - Buyer
Address	8555 Airport Fwy North Richland Hills, TX 76180 USA
Phone	(817) 547-5629
Fax	(817) 547-5544
Email	bisd.purchasing@birdvilleschools.net

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9233890

Bid Attachments

File Name	Description	File Size
April 2023 - BISD Standard Terms and Conditions.pdf	BISD Standard Terms and Conditions	270 KB	343141	6265538
fw9.pdf	Blank W-9	137 KB	343141	6265539
CIQ2021.pdf	Conflict of Interest Questionnaire	48 KB	343141	6265540
1295_With_Instructions and video help links.pdf	1295 Instructions with Video Links	2.06 MB	343141	6265543
2025-26 Instructional Calendar-approved022725.pdf	2025-2026 Instructional Calendar	364 KB	343141	6748094
Campus List 2025 - 2026.pdf	2025-2026 Campus List	122 KB	343141	6748240
To print a pdf version of the proposal document.pdf	Instructions for Printing a PDF Copy of the Proposal	251 KB	343141	6265546
preemployment-preservice-affidavit-tec-22a055.pdf	Pre-Employment or Pre-Service Affidavit for Educational Entities - This form is required for all vendors and contractors who will be providing services to BISD. Completion of this affidavit is a prerequisite before initiating any work or service on behalf of the district.	252 KB	343141	6951776

Commodity Codes

• NAICS 339920Sporting and Athletic Goods Manufacturing
• NAICS 423450Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers

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