Project Information

Bid Title

SECO TURNKEY BASE CAMP SERVICES FOR STORM RESTORATION

Issuing Agency

SECO Energy

Location

Florida

Published Date

Jul 28, 2025

Closing Date

Aug 8, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-57

Original Source

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Bid Documents

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Project Description

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Agency	SECO Energy
Status	Active
Fiscal Year	2025
Primary Contact	Purchasing and Contracting SECO Energy
Secondary Contact	Travis Walton
Tertiary Contact	April Brown
Title	SECO TURNKEY BASE CAMP SERVICES FOR STORM RESTORATION
Number	2025-57
Type	Request for Proposal
Online Quote/Bid	Yes
Department	Purchasing
Piggyback Solicitation	No
Insurance Required	Yes
Bid Bond Required	No
Bid Bond Amount
Performance Bond Required	No
Performance Bond Amount
Scope of Services	SECO has a work requirement for storm restoration base camp services. The purpose of the work is to have a Contractor to provide a turnkey base camp operation which aids support in storm restoration and permits SECO to devote time and resources restoring power, fix damages from the hurricane and reduce delays in members getting power and etc. The base camp location will be assigned by SECO and will be located within the SECO service area or required in other locations. The Contractor shall provide all labor, supervision, equipment, tools and materials necessary to provide the base camp services. SECO reserves the right to request any, and all services based on the need of the storm response. Per attached statement of work, ****THIS CONTRACT IS NON-NEGOTIABLE, REDLINES HAVE BEEN COMPLETED WITH PREVIOUS BIDDERS.***** If a contract is already in place, there is no need to resubmit unless there is a pricing change. ***** Bid Instructions**** All questions and proposals must be submitted in VendorLink. PLEASE NO PHONE CALLS OR E-MAILS. The following requirements must be met, in order to submit your bid in VendorLink: Must upload your proposal, choosing `Proposal` as your file type. SAMPLE Contract Attached. Official Contract will be sent via DocuSign.
Broadcast Date	7/9/2025 12:00 PM
Question End Date	7/29/2025 3:00 PM
Due Date	8/8/2025 2:00 PM
Anticipated Award Date

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Preconference(s) Total: 0

Date

Time

Mandatory

Location

Documents Total: 2

Type	Name	Description	File Type
Scope of Work	Turnkey Base Camp Services for Storm Restoration SOW.docx	SCOPE FOR WORK TURNKEY BASECAMP SERVICES	Word
Contract	SECO - 2025 FEMA Storm Contract Final MASTER-TURNKEY BASE CAMP SERVICES.docx	Revised 2025 FEMA Storm Contract Turnkey Base Camp Services	Word

Quote/Bid Items Total: 0

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Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Delivery Date	None
Include Shipping in Price of Items	No
Shipping	None
Terms and Conditions	None
Files to Request	None
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Commodity Codes Total: 8

Code	Description
[990-29]	Disaster Preparedness/Emergency Planning Services
[990-30]	Disaster Relief Services
[345-18]	Emergency Showers and Wash Stations
[961-15]	Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions)
[952-78]	Safe Housing
[971-82]	Toilets, Portable, Rental or Lease
[977-73]	Toilets and Showers, Portable, Rental or Lease
[155-70]	Portable Toilets

Publications Total: 0

Publication

Date

Questions Total: 10

Question	Date Asked	Answer	Date Answered
Our firm is interested in submitting a proposal for this RFP. However, we do not see any instructions about proposal structure, evaluation criteria, or other information that is typically provided with RFPs. Will SECO please provide this information so that qualified vendors may prepare their technical responses, key staff, past performance, pricing information, and other data which SECO can use to evaluate submitted proposals?	7/22/2025 4:20:12 PM	The level of service expectation is presented in the SOW. SECO Energy will execute pre-storm MSAs with multiple vendors and activate them using FEMA protocol and vendor availability. Vendors may submit the proposal as they see fit, as long as all criteria are met.	7/23/2025 7:40:41 AM
Please confirm if this solicitation will be used to obtain an approved vendor list for the services and if further solicitations will be released to award task releases.	7/25/2025 12:51:31 PM	This will be used to create an approved vendor list and create an activation matrix. Vendors will then be activated based on FEMA standards.	7/25/2025 1:47:28 PM
Please confirm if pricing is required as part of the proposal or if it will be submitted later upon award or before execution of the MSA.	7/25/2025 12:53:34 PM	Pricing is required. An MSA will be executed, and a task release will be issued if needed.	7/25/2025 1:48:28 PM
Exhibit C states, “Subcontractor services and rental of specialty equipment that is requested and approved by SECO will be invoiced at cost plus $15 flat fee per item per hour.” Please clarify what is included in subcontractor services and specialist equipment.	7/25/2025 12:53:56 PM	The flat fee is more reflective to restoration services such as tree crews and OH line crews.	7/25/2025 1:55:35 PM
Please clarify if all subtractor services are limited to the cost plus $15 per hour per unit fee, including any labor or scope items the subcontractor performs. For example, if a subcontractor provides showers and toilet trailers, are these limited to cost plus $15 per unit per hour?	7/25/2025 12:54:04 PM	This is a turnkey basecamp bid. The price of showers and trailers should be included in the bid. The flat rate is to ensure FEMA compliance by eliminating price plus percentage fees.	7/25/2025 1:59:34 PM
Please clarify how the cost plus $15 per unit per hour limitation will work for subcontractor services that are not per hour.	7/25/2025 12:54:11 PM	The flat rate is to ensure FEMA compliance by eliminating price-plus-percentage fees. The intent is that this will be for base camp services, and all pricing is included.	7/25/2025 2:00:43 PM
The Statement of Work document states, “All food and beverage services must adhere to the specifications set forth in the SECO Catering Services SOW.” Is a copy of the Catering SOW available for viewing?	7/28/2025 3:33:33 PM	Contractor shall coordinate with the Logistics Team to ensure meal delivery and service coverage across shifts. This includes: • Hot breakfast, boxed/hot lunch, hot dinner • Nutritional requirements meeting 3,500+ calories per day • Ice and beverage support (with SECO refill assistance) • 24/7 snack access maintained by contractor	7/28/2025 3:56:57 PM
The example MSA No. 25 provided appears to be a duplicate of a previous MSA No. 24 agreement, with the first paragraph on page 3 changed to reflect the Turnkey Base Camp Services. Exhibits A and C language is for restoration work and not for Base Camp Services. Can SECO provide an Exhibit A and Exhibit C that pertain to Turnkey Base Camp Services?	7/28/2025 3:34:40 PM
The portal notes that the MSA has been reviewed and refined previously and is "non-negotiable." Please clarify whether the provided MSA is a sample contract or if this example MSA is final.	7/28/2025 3:34:55 PM	The example is final. Changes will be made to specify each company, but the contract is currently in place for other vendors.	7/28/2025 4:22:54 PM
Given the required pricing clarification, will SECO Energy extend the deadline to account for modifications within the proposal?	7/28/2025 3:42:56 PM	We will extend the bid for a week to the 8th.	7/28/2025 4:01:26 PM

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238910Site Preparation Contractors
• NAICS 561210Facilities Support Services

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