Project Information

Bid Title

Geotechnical, Coastal Engineering, and Environmental Health Peer Review Services

Issuing Agency

City of Malibu

Location

California

Published Date

Dec 1, 2025

Closing Date

Jan 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Geotechnical, Coastal Engineering, and Environmental Health Peer Review Services
Category:	Professional Consulting
Status:	Open

Description: The City of Malibu is seeking proposals from highly qualified and experienced consulting firms to provide comprehensive peer review services across multiple technical disciplines. The selected firm will be responsible for conducting independent, expert evaluations of studies, reports, plans, and related technical materials submitted to the City. Areas of required expertise include Engineering Geology, Geotechnical Engineering, Coastal Engineering, and Environmental Health. NOTE: Qualified consulting firms are invited to submit proposals for either the full scope of services or for specific components thereof. Proposals must clearly indicate the services being proposed and ensure that this is accurately reflected in both the Scope of Work and the Cost Proposal. Work in each category may be contracted for separately and a contract award in one category does not guarantee a contract award in another category. As the selected firm will function as an extension of City staff, the City expects the highest standards of professionalism, transparency, and customer service in all interactions and deliverables. Mark envelope #1 with “Geotechnical/Coastal Engineering/Environmental Health Services.” Mark envelope #2 with “Geotechnical/Coastal Engineering/Environmental Health Cost Proposal”; must be in a separate envelope than the other documents for the RFP. All questions regarding the Request for Proposal/Qualifications (RFP/Q) must be submitted in writing via email to Rebecca Nelson-Brown, Senior Administrative Assistant, at For security reasons, you must enable JavaScript to view this E-mail address. Publication Date/Time: 12/1/2025 1:00 PM Closing Date/Time: 1/22/2026 4:00 PM Submittal Information: Submit four (4) bound copies and one (1) electronic copy. Cost Proposal must be in separate envelope Contact Person: Rebecca Nelson-Brown, Senior Administrative Assistant, email rnelson@malibucity.org Business Hours: M-Th 7:30a-5:30p;F 7:30a-4:30p Related Documents: Geotechnical, Coastal Eng, Enviro Health RFP Professional Services Agreement

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City of Malibu

Request for Proposal

Geotechnical, Coastal Engineering, and

Environmental Health Peer Review Services

Date Issued: December 1, 2025

Date Due: January 22, 2026

All questions regarding the Request for Proposal (RFP) must be submitted in writing. Send questions regarding this

Request for Proposal via email to Rebecca Nelson-Brown, Senior Administrative Assistant, at

rnelson@malibucity.org.

This RFP, any amendments made to the RFP, and responses to questions asked will be made available on the City of

Malibu website. It is the firm’s responsibility to check the link periodically. Subscribe to automatically receive

notices and updates of bids or requests for proposals at www.malibucity.org/news; select the Bid Postings category.

Section I – Introduction

Purpose for Request for Proposal (RFP): The City of Malibu is seeking proposals from

highly qualified and experienced consulting firms to provide comprehensive peer review

services across multiple technical disciplines. The selected firm will be responsible for

conducting independent, expert evaluations of studies, reports, plans, and related technical

materials submitted to the City. Areas of required expertise include Engineering Geology,

Geotechnical Engineering, Coastal Engineering, and Environmental Health.

The purpose of these services is to ensure that all submitted documents meet applicable

professional standards, comply with City and regulatory requirements, and provide accurate,

reliable information to support decision-making. The City is looking for a firm with

demonstrated technical proficiency, strong professional credentials, and a proven track record

of delivering objective, high-quality peer review services for public agencies.

The selected consultant will work collaboratively with City staff, respond to technical

inquiries, provide written and verbal assessments, and recommend revisions or additional

work as necessary to ensure the adequacy and completeness of submitted materials. Firms

with multidisciplinary capabilities or established partnerships across these disciplines are

encouraged to apply.

Qualified consulting firms are invited to submit proposals for either the full scope of services

or for specific components thereof. Proposals must clearly indicate the services being

proposed and ensure that this is accurately reflected in both the Scope of Work and the Cost

Proposal. Work in each category may be contracted for separately and a contract award in

one category does not guarantee a contract award in another category. As the selected firm

will function as an extension of City staff, the City expects the highest standards of

professionalism, transparency, and customer service in all interactions and deliverables.

A. Scope of Work: The Scope of Work, as may be modified through negotiation and/or by

written addendum, will be made a part of the Agreement. Through this RFP, it is specifically

intended to procure the following services:

Geotechnical:

1. Review and evaluate engineering geology and geotechnical engineering reports. Reviews

shall be performed with reference to the City’s “Guidelines for the Preparation of

Engineering Geologic and Geotechnical Engineering Reports & Procedures for Report

Submittal.” Provide City staff with specific recommendations regarding the acceptability

of such reports and provide detailed review comments to bring the report in compliance

with City requirements.

2. Review foundation and grading plans for proposed development projects to ensure

compliance with applicable geotechnical recommendations.

3. Review “As-Built” geotechnical engineering and geological reports for

adequacy/completeness.

4. Provide field observation and recommendations as to adequacy/completeness during

grading or during other geotechnical aspects of construction projects, as requested by the

City. Review field testing procedures being implemented by the developer’s geotechnical

consultant, as requested by the City.

5. Assist City staff in processing excavation permits for geotechnical consultants to perform

subsurface exploration on properties in the City as part of the geotechnical investigation.

6. Review geological/geotechnical section of various Environmental Impact Reports (EIR)

and Specific Plans for adequacy/completeness as requested by the Community

Development Department, Planning Division.

7. Maintain the City’s Geotechnical Guidelines, as appropriate, to maintain conformance

with latest state regulations, laws, and acceptable engineering geological and

geotechnical engineering practices. This shall be done with each code cycle in addition to

City codes and ordinances.

8. Peer review to verify geotechnical adequacy, compliance with code and regulatory

requirements, and to support complex projects.

9. Hold routine office hours at City Hall, including over-the-counter services for project

reviews at the Public Counter Monday-Friday (8:00 AM-4:00 PM). Time and days for

such services will be mutually agreed upon with the City and Consultant.

Coastal Engineering:

1. Review and evaluate coastal engineering reports. Reviews shall be performed with

reference to the City’s “Guidelines for the Preparation of Coastal Engineering Reports.”

Provide City staff with recommendations as to the acceptability of such reports and

provide detailed review comments to bring the report in compliance with City

requirements.

2. Maintain the City’s Coastal Engineering Guidelines, as appropriate, to maintain

conformance with standards of practice and applicable City and State codes and

ordinances. This shall be done with each code cycle in addition to City codes and

ordinances.

3. Provide monitoring, maintenance, data review, evaluation, database maintenance, capital

improvements, reporting and regulatory compliance, annual public hearing, emergency

services and project administration.

4. Provide 24-hour on-call emergency response services as necessary to evaluate existing or

pending geological hazards (or damages resulting therefrom) to public or private

property, including earthquakes, landslides, mud/debris flows, flooding, fires and any

other natural hazards. When requested, provide recommendations to the Building Official

regarding the necessity for yellow-tagging or red-tagging structures threatened by

geological hazards.

5. Hold routine office hours at City Hall, including over-the-counter services for project

reviews at the Public Counter Monday-Friday (8:00 AM-4:00 PM).

Environmental Health:

1. Review and evaluate environmental health project submittals in accordance with City

requirements. Provide City staff with recommendations as to the acceptability of such

reports and provide detailed review comments to bring the report in compliance with City

requirements.

2. Perform conformance reviews and plan check of conventional and alternative onsite

wastewater treatment systems (a.k.a., private sewage disposal systems). Evaluate land

development projects with respect to compatibility with existing onsite wastewater

systems’ capacity and layout.

3. Peer Review of Environmental Site Assessments and Hazardous Materials Issues.

4. Review compliance with local, state, and federal environmental health laws; provide

recommended mitigation measures.

5. Facilitate or attend public meetings on an as-needed basis and incorporate community

feedback into an assessment.

6. Hold routine office hours at City Hall, including over-the-counter services for project

reviews at the Public Counter Monday-Friday (8:00 AM-4:00 PM). Time and days for

such services will be mutually agreed upon with the City and Consultant.

General Requirements:

1. Operate with full transparency and accountability in all aspects of its work for the City of

Malibu including:

• Conduct all reviews in accordance with City-adopted code and standards

• Maintain clear and comprehensive records of methodologies, assumptions, data

sources, and findings used in preparing technical reviews or recommendations.

• Provide all written reports, correspondence, and fee schedules in a transparent and

reproducible format subject to City oversight and public disclosure under the

California Public Records Act.

• Ensure that all fees, review timelines, and decision-making processes are fully

documented and consistent with the City’s established guidelines.

• Communicate findings and decisions with professionalism and clarity, reinforcing

that the City retains all final decision-making authority.

2. Provide exceptional customer service to answer various questions at the Public Counter

related to the development process, project review status updates, and the relevant local,

state, or federal requirements.

3. Maintain one (1) individual as the contact for all communication with the City.

4. Coordinate with outside agencies and City departments involved as part of the

development review process.

5. Project review services shall be completed utilizing the City’s adopted plan review

software (e.g., Bluebeam Studios) to, for example, markup plans with corrections and

redlines and/or coordinate with other internal departments.

6. Provide personnel with all necessary materials, resources, and training to conduct

reviews, including a current copy of applicable City amendments, policies, procedures,

and forms.

7. Provide the applicant designee and the City a list of items needing clarification or change

to achieve conformance with all State, Federal, and local regulations.

8. Plan approval shall not be recommended to the City until all code compliance issues are

resolved to the best of the applicant’s knowledge, and all requirements of the City have

been satisfied.

9. Receive final review and approval by the City on all Code interpretations.

Perform services within ten (10) business days upon receipt notification that a review has

been authorized. *Due to the Permit Streamlining Act, calendar days shall apply to

planning application reviews. Review letters for rebuild applications shall be within 10

calendar days.

10. Provide administrative personnel to support project intake and tracking related to

Geotechnical, Coastal Engineering, and Environmental Health reviews.

11. Respond within one (1) business day to questions from the City.

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541620Environmental Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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