Project Information

Bid Title

Library Video Wall and Audio System

Issuing Agency

Orange Beach City Schools

Location

Alabama

Published Date

May 13, 2026

Closing Date

Jun 2, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Library Video Wall and Audio System

Library Video Wall and Audio System

Attachment Preview

Mr. Randy Wilkes

Superintendent

PO Box 2799

4544 Orange Beach Blvd.

Orange Beach, AL 36561

251.424.1730

Board Members

Mr. Randy McKinney, President

Dr. Nelson Bauer, Vice President

Mr. Stephen Lewis

Mrs. Lisa Nix

Mrs. Shannon Robinson

Bid Number: 2026-0005 ​​

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Issue Date: May 13, 2026

PUBLIC INVITATION TO BID

LIBRARY VIDEO WALL AND AUDIO SYSTEM

Notice is hereby given that the Orange Beach City Board of Education will receive sealed

bids for the purchase, delivery, and installation of a Library Video Wall and Audio System for

Orange Beach City Schools.

BID OPENING

Sealed bids will be received until 10:30 A.M. CST on June 2, 2026, at which time bids will be

publicly opened in the Board Room of the Orange Beach City Board of Education, located at:

Orange Beach City Board of Education

4544 Orange Beach Boulevard

Orange Beach, Alabama 36561

All bids shall be sealed and clearly marked:

“LIBRARY VIDEO WALL AND AUDIO SYSTEM BID”

GENERAL CONDITIONS

This bid is being solicited in accordance with applicable provisions of the Alabama

Competitive Bid Law. The Board reserves the right to reject any or all bids, waive

technicalities, and award the bid in the best interest of the school system.

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The successful bidder shall furnish all labor, supervision, materials, equipment,

transportation, shipping, handling, accessories, mounting hardware, and incidentals

necessary to provide a complete turnkey installation.

Bidders shall provide manufacturer brand names and model numbers for all proposed

equipment.

The award will not necessarily be made to the lowest bidder. In determining the lowest

responsible bidder and best value to the Board, consideration may be given to:

●​ Product dependability and reliability

●​ Proven performance history

●​ Serviceability and ability to maintain equipment

●​ Vendor reputation and references

●​ Quality of workmanship

●​ Compliance with specifications

●​ Prior experience with similar installations

●​ Delivery and installation schedule

●​ Overall, long-term value to the school system

The Board reserves the right to require references and documentation of similar completed

projects.

SCOPE OF WORK

The contractor shall provide and install the following:

AUDIO SYSTEM

●​ Four (4) pendant-style speakers suspended from the overhead structure and directed

downward

●​ Two (2) wireless microphones utilizing one (1) dual-channel wireless receiver

consisting of:

●​ One (1) belt pack transmitter

●​ One (1) handheld transmitter

●​ One (1) over-ear microphone

●​ One (1) lapel microphone compatible with a belt pack

●​ One (1) DSP/Amplifier combination unit

●​ One (1) wall-mounted controller with Bluetooth capability for control of DSP/Amplifier

●​ One (1) 4x2 video matrix switcher

●​ One (1) HDMI extender kit for connection to the LED wall processor

●​ Wireless microphone antenna system

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●​ Antenna cable

●​ Speaker cable

●​ Cat6 cable

●​ Shielded Cat6 cable for video applications

●​ Equipment rack suitable for placement under or atop a counter in a designated

corner location

VIDEO SYSTEM

●​ One (1) wall-mounted 1.5mm LED Video Wall measuring approximately twenty feet

(20') wide by five feet seven inches (5'7") tall

●​ The LED wall shall utilize an MX40 processor or an approved equivalent.

●​ LED wall configuration shall consist of two (2) combined 16:9 walls forming one

continuous display surface

●​ The existing projector screen shall be removed and replaced with an LED wall.

●​ The LED wall shall extend approximately sixteen inches (16") below the soffit while

maintaining a minimum clearance of eight feet (8') to the bottom of the display.

●​ Pricing shall include all mounting hardware and mounting materials

●​ Electrical power for the wall will be provided by others

LABOR

Bid pricing shall include:

●​ All labor for complete installation

●​ Equipment rental as required

●​ Programming and system configuration

●​ Testing and commissioning

●​ Cleanup and disposal of debris

●​ Coordination necessary for a complete operational system

SHIPPING

Bid pricing shall include:

●​ All shipping

●​ Handling

●​ Freight charges

●​ Delivery costs

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BID PRICING FORMAT AND SUBMITTALS REQUIRED

Bidders shall provide pricing in the following format:

●​ Bid Price

○​ Audio

○​ Video Wall

○​ Labor

○​ Shipping and Deliver

■​ Manufacturer specifications for all proposed equipment

■​ Brand names and model numbers

■​ Warranty information

●​ Proposed installation timeline

SITE VISITS

Interested vendors are encouraged to conduct site visits prior to submission of the bid. Site

visits shall be coordinated through the Orange Beach City Board of Education. Vendors shall

check in at the school’s office upon arrival.

QUESTIONS

Questions regarding this bid shall be directed to:

Randy Wilkes, Superintendent

Orange Beach City Board of Education

4544 Orange Beach Boulevard

Orange Beach, Alabama 36561

The Orange Beach City Board of Education reserves the right to accept or reject any or all

bids and to award the contract in the manner deemed to be in the best interest of the Board.

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 334310Audio and Video Equipment Manufacturing

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