Project Information

Bid Title

Utility Water Meter Change-Outs

Issuing Agency

Hutto city

Location

Texas

Published Date

Nov 18, 2025

Closing Date

Dec 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP# 2026-020-AB-01

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	RFP# 2026-020-AB-01
Bid Title:	Utility Water Meter Change-Outs
Category:	ALL BID OPPORTUNITIES
Status:	Open
Additional Status Information:	Meeting ID: 217 260 262 561 24 Passcode: x4pd7JT2
Bid Recipient:	City of Hutto - Electronic Bids Only - Via Bonfire

Description: The City of Hutto is soliciting a competitive sealed proposal from qualified contractors to provide all labor, materials, tools, equipment, and supervision necessary to perform water utility meter change-outs throughout the City.  Maps and documents detailing the scope of work and locations can be found at the city’s bid page https://www.huttotx.gov/Bids.aspx . Sealed bids will be received at https://huttotx.bonfirehub.com/projects until 3:30 PM on Wednesday, December 3, 2025. Followed by a live bid opening on MicrosoftTeams using the following: Meeting ID: 217 260 262 561 24  Passcode: x4pd7JT2 Publication Date/Time: 11/10/2025 12:00 AM Publication Information: https://huttotx.bonfirehub.com/projects/210218/details Closing Date/Time: 12/3/2025 3:30 PM Submittal Information: https://huttotx.bonfirehub.com/projects/210218/details Addendum Date/Time: 11/26/2025 Pre-bid Meeting: n/a Contact Person: Q & A via bonfire only. Download Available: https://huttotx.bonfirehub.com Plan & Spec Available: All required documents, plans, specs and additional details can be found on https://huttotx.bonfirehub.com/projects/210218/details Related Documents: RFP Utility Meter Change Out Solicitation

Attachment Preview

Request for Proposal

Solicitation Response No.

RFP# 2026-020-AB-01

Utility Water Meter Change Out

Issue Date: 11/10/2025

Due date: 12/3/2025 at 3:30 pm CST

Table of Contents

Article I. Executive Summary and Exhibits .................................................................................................. 4

1.1 Executive Summary ......................................................................................................................... 4

1.2 Exhibits ......................................................................................................................................... 4

Article II. Administrative Information ........................................................................................................... 5

2.1 Schedule of Events....................................................................................................................... 5

2.2 Inquiries: ....................................................................................................................................... 5

2.2.1 Important Notes & Contact ...................................................................................................... 5

2.2.2 Prohibited Communications ................................................................................................ 6

2.3 Solicitation Response - General Requirements.......................................................................... 6

2.3.1 Solicitation Response Format and Deadlines ......................................................................... 6

2.3.2 Alterations, Modifications, Withdrawals ............................................................................. 6

Article III. Evaluation and Award .................................................................................................................. 7

3.1 Selection Criteria .......................................................................................................................... 7

3.2 Scoring Methodology................................................................................................................... 7

3.3 Contract Award & Terms of Contract .......................................................................................... 7

3.4 New Vendor Packet...................................................................................................................... 8

3.5 Non-Appropriation....................................................................................................................... 8

Article IV. Required Respondent Information.............................................................................................. 9

4.1 Solicitation Response Form ......................................................................................................... 9

4.2 Respondent Information.............................................................................................................. 9

4.2.1 Company Profile....................................................................................................................... 9

4.2.2 Qualifications & Experience............................................................................................... 10

4.2.3 Project Approach, Schedule & Timeline ................................................................................. 11

4.4 Litigation History ........................................................................................................................ 12

4.5 References.................................................................................................................................. 12

4.6 Deviation or Compliance............................................................................................................ 13

4.6.1 Deviation................................................................................................................................. 13

4.6.2 No Deviations ..................................................................................................................... 13

4.6.3 Safety Record & Compliance ............................................................................................. 14

4.7 Cooperative Purchasing......................................................................................................... 14

4.8 Conflict of Interest Questionnaire.............................................................................................. 15

4.9 Subcontractors ........................................................................................................................... 15

Page 2 of 20

Article V. Responses ................................................................................................................................... 16

Article VI. Standard Terms and Special Conditions................................................................................... 16

6.1 Standard Terms and Special Conditions................................................................................... 16

6.1.1 Labor, Materials, and Time .................................................................................................... 16

6.1.2 OSHA Compliance .................................................................................................................. 16

6.1.4 Amendments, Rejections, and or withdrawals ................................................................. 16

6.1.5 Irregularities............................................................................................................................ 17

6.1.6 Evaluation, Offer Period and Contract Award ....................................................................... 17

6.1.7 Affirmations and Solicitation Acceptance ............................................................................. 18

6.1.8 Open Records ......................................................................................................................... 18

6.1.9 Contract Responsibility .......................................................................................................... 18

6.1.10 Public Disclosure ................................................................................................................ 18

6.1.11 Remedies................................................................................................................................ 18

6.2 Insurance .................................................................................................................................... 19

6.2.1 Required Coverages ............................................................................................................... 19

6.3 Disclosure of Interested Parties................................................................................................. 19

Article VII. Submission Checklist ................................................................................................................ 20

This document includes hyperlinks (in blue) for reference.

Page 3 of 20

Article I. Executive Summary and Exhibits

1.1 Executive Summary

The City of Hutto is soliciting a competitive sealed proposal is soliciting sealed

proposals from qualified contractors to provide all labor, materials, tools, equipment,

and supervision necessary to perform water utility meter change-outs throughout the

City.

The selected contractor will be responsible for:

•Removal of existing water meters (sizes 5/8” and 3/4”).

• Installation of new water meters provided by the city.

•Verification of proper meter operation and leak detection.

•Recording of meter serial numbers, and GPS location.

•Coordination with the City’s Utility Billing Department to ensure accurate

customer account updates.

• Providing all traffic control, safety procedures, and restoration of disturbed

areas (e.g., landscaping, pavement, curbs).

• Proper disposal of removed meters, in accordance with City direction.

• Adherence to all applicable OSHA, TCEQ, and City safety standards.

The City of Hutto will consider proposals from business entities that demonstrate the

ability to complete the Project within the guidelines of this solicitation, following all

applicable federal, state, and local rules, laws, and regulations and the terms and

conditions contained in Exhibit B. Respondent must execute Exhibit A and complete

other items listed on the Submission Checklist to be considered for award.

1.2 Exhibits

Exhibit A – General Affirmations and Solicitation Acceptance

Exhibit B – Standard Purchasing Terms and Conditions

Exhibit C – Addenda Acknowledgement

Page 4 of 20

Article II. Administrative Information

2.1 Schedule of Events

The dates provided represent a tentative schedule of events related to this solicitation.

The City of Hutto reserves the right to modify these dates before the deadline for

submission of Solicitation Responses upon notice being posted on the City website and

its Vendor Connection website, Bonfire.

Schedule of Events

Event

Deadline

Solicitation Issuance

11/10/2025

Deadline for Question Submittal

5:00 PM on 11/21/2025

Anticipated Addenda Release, if applicable.

Deadline for Responses

Evaluations Due

Notice of Intent to Award Date

11/26/2025

3:30 PM on 12/3/2025

12/19/2025

1/8/2026

2.2 Inquiries:

2.2.1 Important Notes & Contact

Any questions and clarifications or requests for general information should be

submitted via the bid portal prior to the questions cutoff date of 11/21/2025.

Solicitation documents may be examined or obtained electronically at the City’s

Bid postings website and its Vendor Connection website, Bonfire. All addenda

will be posted on the City’s Bid postings website and its Vendor Connection

website. It is the sole responsibility of the Respondent to check for Addenda.

Respondents are expected to examine all documents that make up this

solicitation. Respondents shall promptly notify the City of any omission,

ambiguity, inconsistency, or error they may discover upon reviewing the

solicitation. The City assumes no responsibility for errors or misrepresentation

that result from the use of incomplete submissions.

Page 5 of 20

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems

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