Project Information

Bid Title

6563 Bid-CRUSHING and PROCESSING ROCK-CONCRETE-ASPHALT-and BITUMINOUS MATERIAL

Issuing Agency

Trumbull town

Location

Connecticut

Published Date

Feb 14, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

6563

Original Source

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Bid Documents

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Project Description

Bid Number:	6563
Bid Title:	6563 Bid-CRUSHING and PROCESSING ROCK-CONCRETE-ASPHALT-and BITUMINOUS MATERIAL
Category:	Bid Invitations
Status:	Open

Publication Date/Time: 2/13/2026 12:00 AM Closing Date/Time: 3/19/2026 2:00 PM Related Documents: 6563 Bid-CRUSHING and PROCESSING ROCK-CONCRETE-ASPHALT-and BITUMINOUS MATERIAL

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TOWN OF TRUMBULL, CONNECTICUT

PUBLIC WORKS DEPARTMENT

REQUEST FOR PROPOSAL (RFP)

CRUSHING & PROCESSING ROCK,

CONCRETE, ASPHALT & BITUMINOUS MATERIAL

RFP 6563

DUE: March 19, 2026 AT 2:00 PM

GENERAL INSTRUCTIONS TO BIDDERS

The Town of Trumbull, Connecticut (hereinafter referred to as Town), through the Office of the Purchasing Agent, will accept

sealed bids for furnishing labor and equipment for Crushing and Processing Rock, Concrete, Asphalt & Bituminous Material for

the Town Highway Department as detailed in the attached specifications.

This RFP is not a contract offer, and no contract exists until a written contract is signed by the Town

and the successful proposer.

1.

PREPARATION OF PROPOSALS

a) Bids shall be submitted by using the enclosed BID PROPOSAL FORM that accompanies this request. Submit

one (1) ORIGINAL, one (1) EXACT COPY and one (1) EXACT ELECTRONIC COPY on a thumb drive or a

CD. Bidders should submit bids in a clear, concise and legible manner to permit proper evaluation of

responsive bids.

b) Bidders may also submit, under separate cover with their proposal, any samples of reports and documents that

are necessary to meet the requirements (deliverables) of this request should a purchase order be awarded

2.

BID SUBMISSION

Proposals are to be completed (unless directed otherwise in the specifications), printed, signed by an authorized agent, and

sealed in an envelope (including all official literature, brochures, etc., which support this request) and addressed as follows:

CRUSHING & PROCESSING ROCK,

CONCRETE, ASPHALT & BITUMINOUS MATERIAL

Bid 6563- Due: March 19, 2026 @ 2PM

Purchasing Agent - Town of Trumbull

5866 Main Street, Trumbull, CT 06611

Be advised that the person signing the formal proposal must be authorized by your organization to contractually bind

your firm with regard to prices and related contractual obligations for the delivery period requested.

3.

BID TIME AND BID FORMS

a) Bids should be received at the office of the Purchasing Agent, Town Hall, prior to the advertised hour of

opening, at which time all proposals will be publicly opened and read aloud.

b) A bidder may withdraw a proposal at any time prior to the above scheduled date and time. Any bid received

after the above scheduled date and time shall not be considered or opened.

c)

All bid documents contained herein must be completed in their entirety; failure to do so may disqualify a bid.

4.

TOWN OPTIONS

a) The Town of Trumbull reserves the right to reject any and all bids and does not bind itself to accept the lowest

bid or any proposal. The Town reserves the right to ask for new bids in whole or in part, or to reject any or all

bids, or any part thereof, and to waive any requirements, irregularities, technical defects or service therein when

it is deemed to be in the best interest of the Town.

b) If a bid proposal does not meet or exceed the required specifications, requirements, and scope of work

requested on all points that must be outlined in a letter attached to the bid proposal otherwise it will be

presumed that the bid as proposed is in accordance with the required specifications.

c) In addition to consideration of a favorable bid, the Purchasing Department may give consideration to the most

favorable delivery date and past experience.

d)

The Town reserves the exclusive right to determine whether or not a proposal meets or exceeds the stated

Specifications. This is an RFP. After an evaluation of all bid proposals, the lowest responsible bidder will be

Awarded the contract. Once contracts are signed, the results of the bid will be posted on the town website

Results are available from the Purchasing Department website www.trumbull-ct.gov. After a Signed contract

Has been signed by both parties.

5.

TAXES

All purchases made by the Town and associated with the award of this requirement shall be tax exempt. Any taxes

must not be included in bid prices. A Town Tax Exemption Certificate shall be furnished upon request.

Bid Number 6563

CRUSHING & PROCESSING ROCK, CONCRETE, ASPHALT & BITUMINOUS MATERIAL

Page 2 of 19

6.

INQUIRIES

a) All inquiries regarding this request shall be answered up to the close of business on March 12, 2026, after

which time no additional questions will be accepted. All Technical inquiries regarding this request may

be directed to Rich Infante, Director of Operations-PW rinfante@trumbull-ct.gov 203-452-5071 .To

ensure consistent interpretation of certain items, answers to questions the Town deems to be in the interest

of all bidders will be made available on the Town website: www-trumbull-ct.gov/Government/Purchasing.

b) The Town reserves the right to communicate with any or all of the bidders to clarify the provisions of Proposals.

The Town reserves the right to request additional information from any bidder at any time after proposals are

opened.

c) It is the sole responsibility of a bidder to verify any addendums that may have been issued relating to

this request prior to submission of a proposal. Any notice of addendum shall be published on the

Purchasing Department Website www.trumbull-ct.gov . Failure to submit a response that does not

address any changes or addendums may result in a disqualification of a proposal submission.

7.

AWARD AND AUTHORITY

The Town will issue notification of letter of award and a standard contractual agreement then a Purchase Order.

The duration of the contract awarded shall be for one (1)+ year from April 1, 2026, to June 30, 2027 and may be

renewed for 2 additional years in one (1) year increments -July 1, 2027 to June 30, 2028 & July1 , 2028 to June 30,

20229 if both parties mutually agree upon a price by giving the contractor at least thirty (30) days written notice and

upon mutual consent of both parties. Notwithstanding the foregoing, the Town may cancel the contract at any time.

8.

PRICING

a) All prices quoted are to be firm for a period of one (1) year following bid opening.

b) Special Consideration will be given to responses with extended firm price dates. The Town is always interested

in any and all cost reduction opportunities.

9.

ASSIGNMENT OF RIGHTS, TITLES, AND INTERESTS

Any assignment or subcontracting by a bidder, vendor, or contractor for work to be performed, or goods and/or

services to be provided, in whole or in part, and any other interest in conjunction with a Town procurement shall not

be permitted without the express written consent of the Town of Trumbull.

10. HOLD HARMLESS CLAUSE

Bidder agrees to indemnify, hold harmless and defend the Town from and against any and all liability for loss,

damage or expense which the Town may suffer or for which the Town may be held liable by reason of injury,

including death, to any person or damage to any property arising out of or in any manner connected with the

operations to be performed under an agreement with the Town, whether or not due in whole or in part of any act,

omission or negligence of the Town or any of his representatives or employees.

11. WORK REGULATIONS AND STANDARDS

All work activities performed in association with this request must be performed and completed for the Town in

accordance with current Federal State and Local regulations. All services performed shall also conform to the latest

OSHA standards and/or regulations.

12. CONFLICT OF INTEREST

Public officials shall be prohibited from receiving any town work procured through a

Public Bid or bid waived process so as to avoid any appearance of impropriety or

Conflict of interest; and public officials cannot circumvent the intent of this

Ordinance by receiving town work through a bid waiver, as proscribed by the

Trumbull Town Charter

13. EQUAL TO ITEMS

Any “Equal-To” items proposed in response to this request must be approved by the Town; the Town reserves the

right to reject any proposal offering equipment and/or materials, which, if in its opinion does not meet the standard of

quality established by the attached specifications. Any such decision shall be considered final and not subject to

further recourse.

Bid Number 6563

CRUSHING & PROCESSING ROCK, CONCRETE, ASPHALT & BITUMINOUS MATERIAL

Page 3 of 19

14 SPECIFICATIONS

a) Each Bidder will be held responsible to have studied the Specifications, visit the site (highly suggested), regarding

the proposed work, satisfied itself regarding all existing conditions and measurements, and to have included in the

proposal an amount sufficient to cover all work.

b) Should any Bidder find discrepancies in the Specifications, or be in doubt as to the exact meaning, notify the

Director of Operations-PW Rich Infante ASAP & the Town purchasing department at once. The Town may then at

their option, issue Addenda clarifying same. The Town shall not be responsible for oral instructions or

misinterpretations of Requirements.

c) The Town reserves the right to require any or all Bidders to submit statements as to previous experience in

performing comparable work, and as to financial and technical organizations and resources available for this work.

The mere opening and reading aloud of a bid shall not constitute or imply the Town’s acceptance of the suitability

of a Bidder

d) INSURANCE

The successful bidder should provide the Town Purchasing Agent with a Certificate of Insurance before work

commences. The Town shall be named as an additional insured with Insurance Company licensed to write such

insurance in Connecticut, against the following risks and in not less than the following amounts:

 Worker’s Compensation

 Contractor’s Public Liability and Property Damage

 Automobile Insurance

General Liability

Bodily Injury Liability

Property Damage Liability

Personal Injury Liability

Comprehensive

Automobile Liability

Bodily Injury

Property Damage

Each Person

$1,000,000

$1,000,000

$1,000,000

$1,000,000

Each Occurrence

$1,000,000

$1,000,000

$1,000,000

Aggregate

$1,000,000

$1,000,000

$1,000,000

$1,000,000

$1,000,000

$1,000,000

$1,000,000

The insurance policy must contain the additional provision wherein the company agrees those thirty (30) days prior to

termination, expiration, cancellation or reduction of the insurance afforded by this policy with respect to the contract

involved, written notice will be served by registered mail to the Town.

In the event of cancellation, the contractor will cease all operations on or before the effective date of said cancellation

and shall not commence work again until he has obtained replacement insurance and has delivered a Certificate of

Insurance to the Town Purchasing department

16. METHOD OF AWARD - LOWEST QUALIFIED BIDDER

The Town reserves the right to reject any or all bids and may waive any informalities.

The Town reserves the right to make a separate award for each item of equipment, a group of items or all items, and to make an

Award either in whole or in part or to make multiple awards, whichever is deemed in the best interest of the Town. The award or

Awards will be given to the most qualified bidder or bidders as determined by the Town.

The Bid will be awarded to the responsible bidder or bidders submitting the bid that results in low net cost and best value

to the Town while complying with all conditions set forth in these Bid Documents. The delivery date and other factors may be

Considered in the awarding of the Bid and may result in an award to a vendor other than the bidder quoting the lowest price.

Preference may be given to equipment manufactured in the USA. In the event that there is a discrepancy between the prices

Written in words and in figures, the price written in words shall govern. Schedules will go through Town Highway supervisor.

17. SUBCONTRACTORS

The bidder is specifically advised that any person, firm or other party to whom it is proposed to award a subcontract under this Bid must

be acceptable to the Town and that approval of the proposed subcontract award cannot be given by the Town unless and until the

successful bidder submits all information and evidence requested by the Town regarding the proposed subcontractor. Although the

bidder is not required to attach such information and evidence to his bid, the bidder is hereby advised of this requirement so that

appropriate action can be taken to prevent subsequent delay in subcontract awards.

Bid Number 6563

CRUSHING & PROCESSING ROCK, CONCRETE, ASPHALT & BITUMINOUS MATERIAL

Page 4 of 19

TOWN OF TRUMBULL, CONNECTICUT

PUBLIC WORKS DEPARTMENT

REQUEST FOR PROPOSAL (RFP)

CRUSHING & PROCESSING ROCK,

CONCRETE, ASPHALT & BITUMINOUS MATERIAL

RFP 6563

DUE: March 19, 2026 AT 2:00 PM

SPECIFICATIONS AND REQUIREMENTS

Bidders must be regular full-time contractors in the type of product or service specified.

The Town may make such investigations as it deems necessary to determine the ability of

the bidder to perform the work, and the bidder shall furnish to the Town all such

information and data for this purpose as the Town may request. The Town reserves the

right to reject any bid should the evidence submitted by, or investigation of, such bidder

fails to satisfy the Town that such bidder is properly qualified to carry out the obligations of

the Bid and to complete the project contemplated therein. Conditional bids will not be

accepted.

An assigned Highway Supervisor from Public Works shall be the Contractor's direct contact and

periodic conferences will be held to review the status of work progress.

The Contractor shall employ only honest and responsible employees, skilled in the tasks

assigned to them. The Contractor shall be responsible for all conduct of his employees.

All work shall be completed in a thoroughly professional and workmanlike manner in strict

accordance with the Bid Documents.

The Town of Trumbull reserves the right to establish the order of priority for completion of the

various portions of the work and to delete any portion of the work upon notification of the

Contractor.

1. LOCATION AND DESCRIPTION

The work required under this contract shall include crushing and processing an existing stockpile

of waste rock, concrete and bituminous material from various road projects within Town of

Trumbull ,It is estimated that the existing stockpile contains approximately 8,000 cubic yards.

2. SCHEDULE AND TIME OF COMPLETION

After receipt of a notice from the Highway Supervisor the Contractor shall commence work within

ten (10) calendar days and shall prosecute the work diligently to its completion unless the

Highway supervisor agrees to a different schedule. Work will be done during the Highway

Departments normal workdays Monday through Friday or as agreed to with the Highway

Supervisor

3. LIQUIDATED DAMAGES

The Contractor will proceed with the work at such rate of progress to insure prompt completion of

the work. It is expressly understood and agreed by and between the Contractor and the Town of

Trumbull that the requirement for continuous prosecution of the work is reasonable, taking into

consideration the economic conditions and other factors prevailing in the locality of the work.

If the Contractor shall fail to commence the work within the stipulated time and to diligently

prosecute the work, then the Contractor and his sureties shall be liable for and shall pay to the

Town for each and every workday that he shall not actively participate in full time processing

operations, the sum of $100.00. This sum is hereby agreed upon, not as a penalty, but as fixed

Bid Number 6563

CRUSHING & PROCESSING ROCK, CONCRETE, ASPHALT & BITUMINOUS MATERIAL

Page 5 of 19

liquidated damages which the Town will suffer by reason of such default. Time, being of the

essence of the contract, and a material consideration thereof. This provision shall not apply to

days of adverse weather conditions or to days on which the Director of Public Works or Highway

Supervisor has specifically exempted the Contractor from working. Adverse weather conditions

shall mean heavy rains, extreme cold and snow, and other inclement weather conditions as so

designated by the Director of Public Works / Highway supervisor.

4. COORDINATION WITH OTHERS

During the progress of the work, Town forces and/or other Contractors may be engaged in

performing work in the area. The Contractor shall coordinate the work to be done under this

Contract with the work of others, in such a manner as the Highway Supervisor shall approve or

direct.

5. PUBLIC SAFEGUARDS

The Contractor agrees to conduct the work at all times in such a manner that the general public

shall not be placed at risk or inconvenienced needlessly.

6. OBLIGATIONS OF THE CONTRACTOR

The Contractor shall, at his own expense, provide any and all manner of superintendence, labor,

materials, apparatus, appliances, tools, machinery, power, transportation, and whatever else may

be required of every description necessary to do and complete the work, and shall be solely

answerable for the same and for the safe, proper, and lawful construction, maintenance, and use

thereof. The Contractor shall employ only competent workmen and shall provide experienced

superintendents and foremen on each part of the work. The Contractor is solely responsible for

dust control and shall supply all necessary dust control equipment.

7. OCCUPATIONAL SAFETY AND HEALTH ACT

The applicable sections of the Occupational Safety and Health Act of 1970 (Williams-Steiger Act)

shall apply and be made a part of this Contract.

8. PERMITS, LAWS, CODES, AND ORDINANCES

The Contractor shall keep himself fully informed of all existing and current ordinances, and

regulations and Municipal, County, State, or National laws in any way limiting or controlling the

actions or operations of those engaged upon the work or affecting the materials supplied to or by

them. He shall, at all times, observe and comply with all such valid and legally binding

ordinances, laws, and regulations and shall protect and indemnify the Town and its

representatives and agents against any claim or liability arising from, or based on, any violation

of the same. He shall take out and carry appropriate employer's liability insurance and public

liability insurance. He shall obtain and pay for all necessary permits and pay all fees required in

connection with the Contract.

9. WORKMANSHIP

It is the intent of the Specifications to describe fully and definitely the highest quality of

workmanship to be furnished regarding all ordinary features and to require first-class work in all

particulars.

All workmanship shall be subject to the approval of the Highway Supervisor and shall be in

conformity with approved modern practice.

Commodity Codes

• NAICS 212321Construction Sand and Gravel Mining
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238910Site Preparation Contractors

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