Project Information

Bid Title

Olivas Links Golf Course Permanent Structure Design

Issuing Agency

City of Ventura

Location

California

Published Date

Feb 12, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

P-130000867

Original Source

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Project Description

Bid Number:	P-130000867
Bid Title:	Olivas Links Golf Course Permanent Structure Design
Category:	Professional Services
Status:	Open

Attachment Preview

Request for Proposal No. P-130000867

Wednesday, February 11, 2026

Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts

Division for Olivas Links Golf Course Permanent Structure Design, in accordance with this

Request for Proposal.

Closing Time and Date

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the

Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative must be submitted prior to:

Tuesday, March 10, 2026, at 4:00PM PST

Sealed proposals shall be delivered by courier, express mail, or in person to:

Purchasing & Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

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RFP No. P-130000867 Olivas Links Golf Course

Permanent Structure Design

TABLE OF CONTENTS

1. Instructions to Bidders

1.1.

RFP Timeline

1.2.

Question and Answer Period

1.3.

Proposal Submission

1.4.

Elevated Consultant Interviews

1.5.

Proposal Format

1.6.

Insurance Requirements

1.7.

Agreement Prices

1.8.

Professional Services Agreement

1.9.

Subcontracting

1.10.

Communications with City Staff or Elected City Representatives

2. Scope of Services

2.1.

Introduction

2.2.

Project Overview and Description

2.3.

Summary of Services

2.4.

Scope of Work

2.5.

Cost Proposal

3. Proposals

3.1.

Evaluation of Proposals

3.2.

Proposal Format and Requirements

3.3.

Required upon Successful Award of Bid

3.4.

Special Requirements

3.5.

Proposal Authorization Sheet

ATTACHMENTS

• Attachment “A” – General Provisions for Standard Form Contracts

• Attachment “B” – Professional Services Agreement

EXHIBITS

• Exhibit “A” – Professional Services Agreement (SCOPE OF SERVICES) Left blank intentionally

• Exhibit “B” – Professional Services Agreement (SCHEDULE OF COMPENSATION) Left blank

intentionally

• Exhibit “C” – Professional Services Agreement (TIME SCHEDULE) Left blank intentionally

• Exhibit “D” – Professional Services Agreement (INSURANCE REQUIREMENTS)

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1. INSTRUCTIONS TO BIDDERS

1.1 Request For Proposal Timeline

Release of Request for Proposal

Questions to be submitted via Email

Addendum to be Issued, if required

Proposal Submission Deadline

RFP No. P-130000867 Olivas Links Golf Course

Permanent Structure Design

Wednesday, February 11, 2026

Wednesday, February 18, 2026, at 2:00PM PST

Monday, February 23, 2026

Tuesday, March 10, 2026, at 4:00PM PST

1.2 Question and Answer Period:

All questions regarding this Request for Proposal (RFP) shall be submitted via email to Nicole

Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to Wednesday,

February 18, 2026, at 2:00 PM. Any questions submitted after the deadline shall be rejected.

All questions will be answered in the form of an addendum.

1.3 Proposal Submission:

To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the

Responder’s responsibility to ensure that its/their proposal arrives on or before the specified

time. Proposers shall provide one (1) hard copy in a SEALED envelope clearly marked with

the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative, Nicole Supan at nsupan@cityofventura.ca.gov. If discrepancies are found

between the hard copy and the PDF, the hard copy will provide the basis for resolving such

discrepancies. If no document can be identified as the original, proposal may be rejected at

the discretion of the City.

No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be

considered in the absence of a hard copy sealed proposal.

Proposals received after the scheduled submittal deadline will be returned. Proposals

postmarked prior to submittal deadline, but received after the deadline, will be returned.

1.4 Elevated Consultant Interviews

The City may elect, at its option, to elevate the most qualified firms to an interview phase.

1.5 Proposal Format:

Proposals must be submitted in the format described in the Proposal Format and

Requirements Section No. 3.2. Proposals must be complete in all respects as required in the

Proposal Format and Requirements Section. Proposals are to be prepared in such a way as

to provide a straightforward, concise description of capabilities to satisfy the requirements of

the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary

or desired. Emphasis should be concentrated on conformance to the RFP instructions,

responsiveness to the RFP requirements, and on completeness and clarity of content. A

proposal may not be considered if it is conditional or incomplete.

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RFP No. P-130000867 Olivas Links Golf Course

Permanent Structure Design

1.6 Insurance Requirements:

Successful firm shall provide insurance as noted in Exhibit “D” of Attachment “B” Professional

Services Agreement.

1.7 Agreement Prices:

At any time during the course of this anticipated contract the City may alter the Scope of Work,

making changes to the assignments and times indicated, and/or adding or deleting

assignments as deemed necessary. The City and firm will negotiate changes to the contract

pricing accordingly.

Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,

if allowed under this Contract, must be requested in writing and accompanied by the required

information to substantiate the request for price adjustment, as set forth in the Contract. No

price adjustment allowable under this Contract will be granted retroactively. The CITY must

also be given the benefit of any decline in prices. If any price increase is granted by the CITY,

the increase shall not be greater than the Consumer Price Index (CPI) of the current year.

1.8 Professional Services Agreement:

A copy of the City of Ventura’s Professional Services Agreement, Attachment “B” is included

herein, as it will be the document executed into a final contract between the City and the

awarded Consultant. You do not have to return Attachment “B” with your proposal submission;

the sample Professional Services Agreement is provided for reference only and does not have

to be returned with the bid.

1.9 Subcontracting:

No Subcontracting any portion of Consultant’s duties under this agreement without prior

written consent of the City.

1.10 Communication with City Staff or Elected City Representatives:

Any communication with City staff or City Elected Representatives, except for the Purchasing

and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could

result in rejection of the proposal.

Copies of the proposal package and subsequent addenda may be obtained at

www.cityofventura.ca.gov/bids.

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RFP No. P-130000867 Olivas Links Golf Course

Permanent Structure Design

2. SCOPE OF SERVICES

2.1 Introduction

The City of San Buenaventura (Ventura) is a coastal community located just north of Los Angeles

County and south of Santa Barbara County and is frequently considered one of America’s most

desirable places to live. The City is a full-service municipality, providing police and fire services,

parks and recreation, public works, and community development in addition to water treatment

and distribution, storm water processing, and wastewater management. The City employs nearly

700 employees, boasts a population of 110,000 residents within its 32 square miles which

includes 32 parks and historic sites, and more than 800 acres of open green space. The City

operates under its own charter with the City Council/City Manager form of government

comprised of seven members elected by district for terms of four years. The City Council hires

two of the principal officials of the City, the City Manager and the City Attorney.

2.2 Project Overview and Description

The City of San Buenaventura (City) owns the Olivas Links Golf Course property located in the

southeastern portion of the City. The property is in an industrial area and is adjacent to Santa

Clara River.

In 2001, a complete Golf Course redesign and construction project was initiated using a links-

oriented format to take advantage of natural sandy soil, few trees, frequent winds, thick grass,

and plentiful bunkers. Permanent structures were retired and demolished to accommodate the

redesign. Intentions were to site future replacement structures on the northeast parcel corner to

share parking with the Olivas Adobe facility. Temporary leased modular structures provided

initial restroom and office capability as a bridge to permanent structures. Golf Cart storage and

charging are facilitated in a makeshift structure adjacent to the maintenance facility near the

“mushroom farm”. There is also a fueling station in the vicinity. There have been no noticeable

upgrades, modifications, or improvements to address asset depreciation, obsolescence, or to

replace temporary facilities with permanent ones. (See Figure 1: Vicinity Map).

A recently updated 2017 Golf System Evaluation report outlines three potential configurations

for a “clubhouse” at Olivas Links, seating 60, 120, and 250 respectively. When the indirect

benefits of a new clubhouse (beneficial impact on tournaments and public play) are considered,

a modest size clubhouse may be supportable. Even with indirect benefits, a large full-service

clubhouse with extensive banquet facilities at Olivas Links is not considered supportable.

The City is requesting proposals from qualified professionals to identify optimal permanent

structure site locations and provide design elements that incorporate flood plain mitigations,

enhance physical security, and also improve both the general public and golf course user

experience and patronage.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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