Project Information

Bid Title

ITB 26-16-315930 Seward Yard Ballast Supply

Issuing Agency

Alaska Railroad

Location

Alaska

Published Date

Mar 25, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

ITB 26-16-315930 Seward Yard Ballast Supply

ITB 26-16-315930 Seward Yard Ballast Supply

• Posting Date: March 25, 2026
• Closing Date: April 15, 2026
• Attachments:
  • ARRC Yard Ballast, Type 5 BPF Calculator Rev 5.0
  • Seward Yard Ballast, Proposed Stockpile Location

Attachment Preview

Alaska Railroad Corporation

327 W. Ship Creek Avenue, Anchorage, AK 99501

P.O. Box 107500, Anchorage, AK 99510-7500

Tel: 907.265.2218

Fax: 907.265.2439

walkerr@akrr.com

March 25, 2026

INVITATION TO BID

26-16-315930

Seward Yard Ballast Supply

Response Requested,

This form must be completed and returned to insure receipt of future addenda or additional

information. Email this form to: walkerr@akrr.com

All addenda will be forwarded to the contact name and number listed below.

Firms that have not returned this cover sheet will not be informed of addendums and will only

be alerted to addendums by checking with the ARRC procurement officer or by checking

ARRC’s internet site: www.alaskarailroad.com, select Corporate and then Procurement,

Solicitations. Bidders must acknowledge the receipt of all issued addendums in their

proposal/bid submittal.

Company __________________________________________________________________________________________

Address

__________________________________________________________________________________________

__________________________________________________________________________________________

Contact

__________________________________________________________________________________________

Phone

__________________________________________________________________________________________

Fax

__________________________________________________________________________________________

Email address __________________________________________________________________________________________

Website: www.alaskarailroad.com

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Seward Yard Ballast

INVITATION TO BID (ITB) NUMBER: 26-16-315930

Seward Yard Ballast Supply

THIS IS NOT AN ORDER

DATE ITB ISSUED: March 25, 2026

SEND MAILED BIDS TO:

Alaska Railroad Corporation

Rob Walker

327 West Ship Creek Ave.

Anchorage, Alaska 99501

UNTIL 3:00 PM LOCAL TIME, April 15, 2026 THE MAILED BID SHALL CONTAIN THE

FOLLOWING INFORMATION IN THE TITLE WHEN SUBMITTED:

1: Offeror’s Name

2: Date and Time for receipt of offer

3: ITB Solicitation number

*Only send required documentation, not the entire ITB solicitation

The Alaska Railroad Corporation (“ARRC”) is soliciting bids from interested parties to deliver Type 5

Yard Ballast to designated location at ARRC Seward Yards. Interested parties are invited to submit a

bid to provide said product to ARRC. Bids must be submitted on the bid forms contained herein and

must be delivered to the above address. If mailing, the bid shall be in a sealed envelope with the bid

26-16-315930 clearly printed on the face of the envelope. Bids must be complete and in U.S. dollars.

See instructions and conditions enclosed herein. Bids received via facsimile transmission or

email will be considered non-responsive.

IMPORTANT: Material associated with this bid may be funded in part by funds from the Federal

Transit Administration (“FTA”) and/or the Federal Railroad Administration (FRA), agencies of the

United States Department of Transportation. This solicitation package contains some provisions that

are designated as applicable to FTA and FRA.

Please direct all responses and/or questions concerning this Invitation to Bid to Rob Walker, Alaska

Railroad Corporation, Supply Management, 327 W. Ship Creek Avenue, Anchorage, AK 99501,

telephone number 907-265-2218 or email at walkerr@akrr.com

All questions must be asked prior to close of business March 17, 2023. Any question received after

could result in not being answered.

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Seward Yard Ballast

ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity corporation

that encourages the participation of DBEs as prime contractors and subcontractors on its contracts

funded in whole or in part by the Federal Transit Administration (FTA) or the Federal Highway

Administration (FHWA). The ARRC has a race neutral DBE Program and does not set DBE goals on

individual solicitations. Nonetheless, the ARRC aspires to achieve an overall DBE participation on

federal contracts of 4% in FY 2024-2026. If this contract is funded in whole or in part by funds from

the FTA or the FHWA, it is imperative that you consult the Federal Terms and Conditions portion of

this solicitation.

BIDDER/VENDOR TERMS AND CONDITIONS: PROSPECTIVE BIDDERS ARE CAUTIONED TO PAY

PARTICULAR ATTENTION TO THIS CLAUSE. Bidder/contractor-imposed terms and conditions

which conflict with this Invitation to Bid terms and conditions are considered counter offers and, as

such, will cause the Alaska Railroad Corporation to consider the bid non-responsive. If a bidder

attaches additional terms and conditions as part of the bid, such attachments must be accompanied

by a disclaimer stating that in the event of conflict between the terms and conditions of this Invitation

to Bid and the terms and conditions of the bidder/contractor, the terms and conditions of the

Invitation to Bid will prevail.

The Alaska Railroad is a member of Green Star (http://www.greenstarinc.org/). ARRC

earned an initial Green Star Award in 1994 and a Green Star Air Quality Award in 2007.

The Alaska Railroad considers Green Star membership to be a positive business attribute,

and regards a Green Star award as a tangible sign of an organization’s commitment to

environmental stewardship and continual improvement within its operations.

Please direct all responses and/or questions concerning this Invitation to Bid to Rob Walker, Alaska

Railroad Corporation, Supply Management, 327 W. Ship Creek Avenue, Anchorage, AK 99501,

telephone number 907-265-2218 or email at walkerr@akrr.com

Sincerely,

Rob Walker

Logistics Manager

Alaska Railroad Corporation

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Seward Yard Ballast

APPENDIX A

APPENDIX B

APPENDIX C

APPENDIX D

APPENDIX E

APPENDIX F

APPENDIX G

APPENDIX H

APPENDIX I

INDEX

MINIMUM QUALIFICATION

SUPPLY BID FORM

SPECIFIC TERMS AND CONDITIONS

STATEMENT OF SERVICES

SPECIAL PROVISIONS

COST SCHEDULE

BIDDERS QUESTIONNAIRE

GENERAL TERMS AND CONDITIONS

FEDERAL TERMS AND CONDITIONS

SUBMITTALS: Bids will not be considered if the following documents are not

completely filled out and submitted at the time of bidding:

1. Supply Bid Form

2. Cost Schedule

3. Bidder’s Questionnaire

4. Federal Requirements: Appendix H:

22. FTA BUY AMERICA REQUIREMENTS-49 USC §5323(j); 49 CFR Part 661

23. FRA BUY AMERICA REQUIREMENTS-SUPPLIES - 41 USC §§10a-d; 48 CFR

Part 25

25. CERTIFICATION REGARDING USE OF CONTRACT FUNDS FOR

LOBBYING-31 USC 1352, 49 CFR Part 19, 20

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APPENDIX A

MINIMUM QUALIFICATIONS

Items to be purchased through this solicitation are important to the operation of the ARRC.

Vendors who respond to this solicitation must meet the following minimum qualifications in order

to be considered responsive:

1. Be the original manufacturer, or a distributor/dealer that is authorized by the

original manufacturer to serve the State of Alaska; and

2. Has the authority and capacity to provide full support for all product warranties,

including technical “trouble shooting” support; and

3. Be able to provide audited financial statements demonstrating the financial ability

to meet the requirements of any order that may result from this solicitation if asked

to do so.

The ARRC may conduct an inspection of the supplier’s facility to include its offices and inventory of

the items being solicited prior to contract award. All offers submitted in response to this solicitation

must be signed by an individual with the legal authority to submit the offer on behalf of the

company. Bids/Proposals from vendors that do not meet the above qualifications will not be

considered.

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Seward Yard Ballast

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