Project Information

Bid Title

RFB for Recoating of Meter/Regulator Piping

Issuing Agency

Greenville Utilities

Location

North Carolina

Published Date

Jan 23, 2026

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-05

Original Source

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Bid Documents

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Project Description

Bid Number	Title	Due Date	Other Files	Tab Sheet
26-05	RFB for Recoating of Meter/Regulator Piping	Thu, 02/05/2026 - 02:00pm	-	-

Attachment Preview

ADVERTISEMENT FOR BIDS

Sealed proposals will be received in the Office of the Procurement Manager, Greenville

Utilities Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 2:00 PM

(EST) on February 5, 2026 and immediately thereafter publicly opened and read for the

furnishing of Recoating of Meter/Regulator Piping.

Instructions for submitting bids and complete specifications will be available in the Office of the

Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North

Carolina during regular office hours, which are 8:30AM – 5:00PM Monday through Friday.

Greenville Utilities Commission reserves the right to reject any or all bids. Late bids will

not be considered.

Page 1 of 21

SECTION I

GENERAL INSTRUCTIONS FOR INFORMAL QUOTES

GREENVILLE UTILITIES COMMISSION

REQUEST FOR QUOTATION

FEBRUARY 5, 2026

1.0 NOTICE TO BIDDERS

Sealed bids, subject to the conditions made a part hereof, will be received in the Office of the

Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North

Carolina 27834 until 2:00 pm (EST) on the day of opening. Bids submitted in a fax or e-mail

in response to this Invitation for Bids will not be acceptable. Late Bids will not be

considered.

2.0 STANDARD FORMS REQUIRED

Each bidder must submit a proposal on the enclosed bid forms. The bid must be signed by

an authorized official of the firm. Return only the attached Proposal Form. Do not return

the Advertisement for Bids, Instructions to Bidders or Specifications.

3.0 PREPARATION OF BID

Bids must be in sealed envelopes clearly marked on the outside with the name of the bid and

the bid opening date and time. Bid shall be addressed to PROCUREMENT MANAGER,

GREENVILLE UTILITIES COMMISSION, 401 S. GREENE STREET, GREENVILLE, NORTH

CAROLINA 27834.

4.0 TIME FOR OPENING BIDS

Bids will be opened promptly and read at the hour and on the date set forth in the advertisement

in the Office of the Procurement Manager, Greenville Utilities Main Office, 401 S. Greene Street,

Greenville, North Carolina.

5.0 DEPOSIT

A deposit is NOT required for this bid.

6.0 NC SALES TAX

Do not include NC sales taxes in bid figure; however, Greenville Utilities Commission (GUC)

does pay sales tax. Sales tax should be added to the invoice as a separate item.

7.0 FEDERAL EXCISE TAX

GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon

request to the successful bidder.

Page 2 of 21

8.0 EXCEPTIONS TO BE CLEARLY STATED

If bid is not in strict accordance with Section II, “Specifications,” bidder must list or note all

exceptions on the Request for Proposal Form, otherwise, it is fully understood that the

successful bidder will furnish equipment and/or materials exactly as specified. GUC reserves

the right to accept or reject bids with noted minor deviations from specifications and to

determine the lowest and best responsible bid from the standpoint of quality, performance, and

price.

9.0 EVALUATION AND AWARD OF BIDS

GUC reserves the right to reject any and all bids, to waive any and all informalities, and to

disregard all nonconforming or conditional bids or counter proposals. In evaluating bids, GUC

shall consider whether the bids comply with the prescribed requirements, plus all alternates or

options requested. GUC reserves the right to include or exclude any option or alternative in

GUC’s opinion is in GUC’s best interests. If a bid is to be awarded, it will be awarded to the

lowest responsible bidder whose evaluation by GUC indicates that the award will be in GUC’s

best interests. Only firm prices will be considered for award of this bid.

10.0 PROMPT PAYMENT DISCOUNTS

Bidders are urged to compute all discounts into the price offered. If a prompt payment discount

is offered, it may be considered in the award of the contract.

11.0 NUMERICAL ERRORS

In the case of a discrepancy between a unit price and the extension (the unit price multiplied by

the number of units), the unit price governs. In the case where numerical bids are stated both in

numbers and in words, the words govern.

12.0 BID WITHDRAWAL

A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two (72)

hours after the bid opening, not including Saturdays, Sundays, or holidays. In order to justify

withdrawal, the bidder must demonstrate that a substantial error exists and that the bid was

submitted in good faith.

13.0 MINORITY BUSINESS PARTICIPATION PROGRAM

GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan

(M/WBE) Program. Firms submitting a proposal are attesting that they also have taken

affirmative action to ensure equality of opportunity in all aspects of employment, and to utilize

M/WBE suppliers of materials and/or labor.

14.0 QUANTITIES

Quantities specified are only estimates of GUC’s requirements. GUC reserves the right to

purchase more or less than the stated quantities at prices indicated in the submitted Proposal

Form based on our actual needs.

Page 3 of 21

15.0 DELIVERY

Shipments will be made only upon individual releases from a blanket purchase order issued by

GUC in accordance with GUC’s current needs. Time is of the essence with respect to all

deliveries under this Agreement.

Delivery of all equipment, materials, or supplies shall be made Free on Board (FOB) GUC

Warehouse, 701 Utility Way, Greenville, North Carolina 27834, unless otherwise specified. The

agreed price for such equipment, materials, or supplies shall include all costs of delivery and

ownership, and risks of loss shall not be transferred from Provider to GUC until express written

acceptance of delivery and inspection by GUC. Delivery hours are between 8:00 AM and 4:30

PM Monday-Friday only. GUC’s purchase order number is to be shown on the packing slip

or any related documents. GUC reserves the right to refuse or return any delivery with no

purchase order number or which is damaged. GUC will not be charged a restocking fee for any

delivery which is refused or returned.

16.0 DELIVERY TIME

Delivery time is to be stated and will be considered in the evaluation of bids. Failure by the

successful bidder to meet quoted delivery shall be interpreted as non-compliance with these

specifications and may be deemed sufficient cause for removal of the manufacturer and/or

distributor from our lists as acceptable manufacturers or bidders.

17.0 MANUFACTURER

Bidder is to specify the manufacturer of materials being quoted. If requested, bidder shall

identify the place of manufacturer of all materials quoted.

18.0 CONTACT INFORMATION

Questions regarding this bid request should be directed to Cleve Haddock, Lifetime CLGPO,

Procurement Manager at (252) 551-1533, haddocgc@guc.com. Questions should be

received by or before January 29, 2026 end of business day.

19.0 TERMS AND CONDITIONS

The attached Terms and Conditions apply to all purchases made by Greenville Utilities

Commission (GUC) and must be considered as part of the bid proposal.

[Balance of page left blank intentionally]

Page 4 of 21

SECTION II

GREENVILLE UTILITIES COMMISSION

SPECIFICATIONS FOR RECOATING OF METER/REGULATOR PIPING

FEBRUARY 5, 2026

The Greenville Utilities Commission (GUC) is requesting Bids from qualified painting

companies for furnishing labor, equipment and materials for sandblasting and coating natural

gas metering stations located in Greenville, NC.

Work will meet or exceed current specifications for applying coatings on natural gas pipeline

metering stations in inland and coastal areas and as follows:

• Cover stoned area to allow for encapsulation and disposal of sandblast sand.

• Cover fencing to protect from sandblasting and paint overspray.

• Cover and protect valve shafts/seals and relief on valve flow indicator.

• Protect valve vents located on top of indicator on all wheel valves from sand and paint.

• Furnish and erect tent over work area to protect coatings from condensation during

curing.

• Block pipe and remove existing support stands to allow for sandblasting and coating of

stands and pipe. Replace stands when completed and level station.

• Apply protective tape over identification tags to prevent damage during

sandblasting/coating.

• Sandblast to NACE No. 1/SSPC-SP 5 White Metal Blast Cleaning specifications.

• Remove stone and soil from riser pipes and valve operators to allow for extra coating

protection to be applied at air to soil interface area.

• After blasting and painting is completed, apply Tapecoat H35 over existing epoxy

coating for extra protection on riser pipes. Apply wrap from 12 inches below air to soil

interface area to 12 inches above top of stone.

• Prime with 4 mils Sherwin Williams Zinc Clad 4100 Organic Zinc-rich three-part epoxy.

• Intermediate coat: apply 8 mils Sherwin Williams Macropoxy 646 two-part marine

epoxy.

• Finish coat: apply 5 mils Sherwin Williams Acrolon Ultra High Performance two-part

marine polyurethane with UV additive in ANSI 49 PNG gray.

• Replace Acrolon Ultra finish with Sher-Loxane 800 two-part polysiloxane for enhanced

durability where piping is subject to continuous heavy condensation.

• Seal flanges with Trenton Innercoat Flange-Fill and overcoat with Chase Tapecoat

H35.

• Rake stone, dispose of spent sandblast sand and clean site, leaving no trace of sand

or paint.

Page 5 of 21

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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