Project Information

Bid Title

LCS LAUREL REGIONAL SCHOOL ROOF

Issuing Agency

City of Lynchburg

Location

Virginia

Published Date

Jan 23, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-057

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-057
Bid Title:	LCS LAUREL REGIONAL SCHOOL ROOF
Category:	Invitation for Bids
Status:	Open

Description: LIVE BID OPENING You can now submit your IFB or RFP response online. Simply click the button below, fill out the form, and attach your documents. Submit Online Publication Date/Time: 1/23/2026 11:50 AM Closing Date/Time: 2/25/2026 3:00 PM Pre-bid Meeting: 02/03/2026 @ 10:00 A.M. Contact Person: william.ruberry@lynchburgva.gov Related Documents: 2026-057 LCS LAUREL REGIONAL SCHOOL ROOF 2026-057 LCS LAUREL REGIONAL SCHOOL ROOF DRAWINGS

Attachment Preview

PROJECT MANUAL

FOR

LYNCHBURG CITY SCHOOLS

C/O THE CITY OF LYNCHBURG

LCS Laurel Regional School Roof

Invitation For Bid: 2026-057

Due: 3:00 p.m., February 25, 2026

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Issued on: January 23, 2026

Table of Contents

Document

Page #

Advertisement For Bids ................................................................................................................ 2

Bid Form ........................................................................................................................................ 3

Escrow Account Election .............................................................................................................. 6

Equal Opportunity Report Statement......................................................................................... 7

Statement Of Experience .............................................................................................................. 8

Statement Of Available Resources .............................................................................................. 9

Corporate Status Form............................................................................................................... 10

Questions To Bidders/Offerors .................................................................................................. 11

Construction Agreement ............................................................................................................ 12

Lynchburg City Schools, Standard Performance Bond .......................................................... 15

Lynchburg City Schools, Standard Labor And Material Payment Bond ............................ 17

Escrow Agreement ...................................................................................................................... 20

Instructions To Bidders .............................................................................................................. 24

General Conditions ..................................................................................................................... 29

Additional Specifications.……………….…………………………………………..…………….…..87

Attachments

Drawings dated January 16, 2026

1

ADVERTISEMENT FOR BIDS

The City of Lynchburg on behalf of Lynchburg City Schools is seeking sealed bids for IFB 2026-057 LCS Laurel

Regional School Roof to be received by the City of Lynchburg, Procurement Division, Third Floor City Hall 900

Church Street, Lynchburg, VA 24504, until no later than 3:00 p.m., February 25, 2026. Received bids will then be

publicly opened and read aloud in the City Hall First Floor Conference Room. A link to a publicly available

video/audio conference call will be posted on the Current Solicitations page of the City’s website prior to the bid

opening. All bids received by the posted deadline will be opened and read aloud on the video/audio conference call.

MAILED OR HAND DELIVERED BIDS: FedEx, UPS, and the USPS have access to the building to deliver

mail/packages to the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First

Information Center in the lobby on the First Floor of City Hall at 900 Church St. Monday – Friday from 8:30 a.m.

to 5:00 p.m. A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and

timestamp it at that time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the

deadline for submission. Please allow additional time to ensure this is done.

ONLINE BID SUBMISSION: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the

link to open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid.

Please upload your bid as ONE file. As always, late bids will not be considered.

Project Description: The Scope of Work includes the replacement of approximately 86 squares of existing

ballasted EPDM roofing over a lightweight concrete roof deck. The new roof system will consist of new rigid

tapered insulation and a fully adhered TPO roof with 20-year warranty.

The Scope of Work also includes the replacement of approximately 1 square of existing ballasted EPDM roofing

over a reinforced concrete roof deck. The new roof system will consist of new rigid tapered insulation and a fully

adhered TPO roof with 20-year warranty.

The Project Manual and Drawings for this project may be viewed and downloaded from the City’s website:

http://www.lynchburgva.gov/Bids.aspx.

An Optional Pre-Bid Conference will be held at 10:00 a.m. on February 3, 2026. The meeting will begin

at City Hall, 900 Church Street, Lynchburg, VA 24504. We will then go to Laurel Regional School, 401

Monticello Avenue, Lynchburg, VA 24501, for a site visit.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional

information must be made in writing to: Will Ruberry, CPPB, Procurement Division by email to

william.ruberry@lynchburgva.gov and received by 3:00 p.m., February 18, 2026. All posted clarifications

or addenda must be acknowledged on the Bid Form. Failure to acknowledge the addenda may deem the bid

non-responsive. All addenda associated with this project will be posted no later than February 20, 2026.

There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/Bids.aspx so

that the public can observe the proceedings at 3:00 p.m., February 25, 2026. The bid results will be

posted on the City’s Bids webpage after award is made.

PM - 2

Will Ruberry, CPPB

Contract Specialist

Procurement Division

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

BID FORM

Dear Mr. Ruberry,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is

or are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction

Agreement to be entered into; that this bid is made without connection with any other person, company, or parties

making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to "LCS Laurel Regional School

Roof " for Lynchburg City School Board, doing business as Lynchburg City Schools, hereby proposes to furnish all

labor, equipment, materials, and services and to perform all operations necessary to execute and complete the

Work required for the project, in strict accordance with the Contract Documents, The City of Lynchburg Manual

of Specifications and Standard Details, latest edition, together with Addenda numbered __________ through

__________ issued during bidding period and hereby acknowledged, subject to the terms and conditions of the

Construction Agreement for the sum of

LUMP SUM BASE BID: $____________________________________________________ DOLLARS

($

), which shall be referred to hereinafter as the Base Bid.

UNIT PRICING: (See SECTION 012200 - UNIT PRICES)

1. Unit Price 1: Provide new lightweight concrete roof deck to replace damaged lightweight concrete roof deck

that is scheduled to remain in place. The unit price shall include the removal and disposal of the damaged

lightweight concrete roof deck.

a. Unit of Measurement: Square foot of lightweight concrete roof deck.

b. Unit Price: ($

)

2. Unit Price 2: Provide new wood blocking to replace damaged wood blocking that is scheduled to remain in

place. The unit price shall include the removal and disposal of the damaged wood blocking.

a. Unit of Measurement: Board foot of wood blocking.

b. Unit Price: ($

)

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all bids

or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals not

specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the

Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all

necessary costs required for completion of the Work in accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities listed

on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate any

PM - 3

quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is further

understood that costs to cover all components of the Work as described in the Contract Documents are included in

this bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents, and

we will enter into the Construction Agreement for the execution and completion of the Work in accordance with the

Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence the Work

on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the Work and

all obligations no later than the completion date stated in the Contract Documents.

Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the Construction

Agreement for the execution and completion of the Work in accordance with the Contract Documents:

Bidder's Certified Check issued by

(name of bank) in the amount of:

$

(5% of Base Bid amount) OR Bidder’s Bid Bond for 5% of Base Bid Amount issued by

(name of surety authorized to do business in Virginia).

The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the Schools within

ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms satisfactory

to the Schools, from sureties authorized to do business in Virginia satisfactory to the Schools, in the amount of one

hundred (100) percent of the Base Bid.

The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement within

the ten (10) days after written notice being given on the award of the Construction Agreement or the failure to deliver

the required performance and payment bonds within the ten (10) days, the monies payable by the Security

accompanying this bid shall be paid to Lynchburg City Schools, Virginia, as liquidated damages for such failure;

otherwise the Security accompanying this Bid shall be returned to the undersigned.

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another

person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act, or

other law. This bid remains valid and may not be withdrawn for a period of 90 days from this date.

Current Virginia Contractor’s License / Registration No.:

Respectfully submitted,

CONTRACTOR

DATE:

ADDRESS:

TELEPHONE:

EMAIL:

_____

______

______

PM - 4

Commodity Codes

• NAICS 238160Roofing Contractors

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