Project Information

Bid Title

Invitation to Bid Sidewalk 2026

Issuing Agency

Town of East Lyme

Location

Connecticut

Published Date

Feb 9, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Invitation to Bid Sidewalk 2026 (pdf)
Sidewalk Details for Contractors (pdf)

Town of East Lyme On-Call Sidewalk Installation and Repair - 2026

Sealed bids will be received at the Public Works Office, Town Hall, 108 Pennsylvania Ave, Niantic, CT, until 2:00 PM, Wednesday, February 25, 2026 and will be publicly opened and read at that time. This bid entails providing unit cost prices for performing on call sidewalk (concrete) work including replacing existing and/or installing new sidewalk, as described in these project specifications

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OFFICIAL BID ADVERTISEMENT

TOWN OF EAST LYME

Town of East Lyme On-Call Sidewalk Installation and Repair - 2026

Sealed bids will be received at the Public Works Office, Town Hall, 108 Pennsylvania Ave, Niantic,

CT, until 2:00 PM, Wednesday, February 25, 2026 and will be publicly opened and read at that time.

This bid entails providing unit cost prices for performing on call sidewalk (concrete) work including

replacing existing and/or installing new sidewalk, as described in these project specifications.

The specifications for the above project are available free of charge at the East Lyme Town Hall

Engineering Office. Addendums may also be posted on this project. Inclusion of potential addendums

with the bid package may be required. To be on a bidders list call (860) 691-4112 or email

aklose@eltownhall.com; any questions regarding this bid should be emailed no later than the close of

business on Wednesday, February 18, 2024 in the event an addendum needs to be sent to prospective

bidders. To ensure inclusion on the bidders list, request a response email.

The Town of East Lyme reserves the right to accept or reject any or all bids; to waive any informality,

or; to accept any bid deemed in the best interests of the Town of East Lyme.

TOWN OF EAST LYME

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration and not be discriminated against on the

grounds of race, color, religion, sex, national origin, age, or handicap.

MBE/WBE AND SBE’s are encouraged to bid

Bid: Town of East Lyme On-Call Sidewalk Installation and Repair - 2026

Page 1

INSTRUCTIONS TO BIDDERS

1. RECEIPT AND OPENING OF BIDS

The Town of East Lyme, hereinafter referred to as the Town, invites bids on the form attached

hereto. All blanks must be appropriately filled in. Bids will be received by the Town in the Public

Works Office, Town Hall, 108 Pennsylvania Ave, Niantic, CT, until 2:00 PM, Wednesday,

February 25, 2026, and then publicly opened and read aloud. The envelopes containing the bids

must be sealed, addressed to Town of East Lyme, CT and designated as Bid for Town of East

Lyme On-Call Sidewalk Installation and Repair - 2026.

The Town may accept or reject any or all bids or any or all portions of bids and take any action

deemed to be in its best interest. The Town may award work based on a specific line item or the

aggregate bid result.

2. PREPARATION OF BID

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be filled

in, in ink or typewritten.

Each bid must be submitted in a sealed envelope bearing on the outside, the name of the bidder,

his address, and the name of the project for which the bid is submitted. If forwarded by mail, the

sealed envelope containing the bid must be enclosed in another envelope addressed as specified in

the paragraph above.

Documents to be submitted with the Bid:

a. Bid Form

3. QUALIFICATIONS OF BIDDER

The Town may make whatever investigations it deems necessary to determine the ability of the

bidder to perform the work, and the bidder shall furnish to the Town all information and data for

this purpose as the Town may request. The Town reserves the right to reject any bid if the evidence

submitted by, or investigation of, the bidder fails to satisfy the Town that the bidder is properly

qualified to carry out the obligations of the contract and to complete the work contemplated therein.

Conditional bids will not be accepted.

4. CONTRACTOR AVAILABILITY

The Contractor will conform to the Public Works Department’s schedule. It will be the contractor’s

responsibility to be available to commence working upon one week’s notice from the Town. In

emergencies the Contractor will make every effort to be available immediately. If the contractor is

not available within one week, the Town may deem it necessary to select an alternative contractor

to complete the work in a timely manner.

5. CONTRACT DURATION

The term of this contract will be from the time the Contractor initially signs the contract until

December 31, 2026. The Town reserves the right to extend the contract for one year until December

31, 2027 at the same unit prices so long as both parties mutually agree to this extension.

Bid: Town of East Lyme On-Call Sidewalk Installation and Repair - 2026

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6. DAMAGE TO ABUTTING PROPERTIES

The Contractor shall be responsible for, and reimburse the Town, adjacent property owners and/or

others for, any and all losses, damage or expense which the Town or those others may suffer, either

directly or indirectly or through any claims of any person or party, for any trespass outside the

spaces and rights of way provided by the Town to the Contractor, or any violation or disregard of

the terms and conditions established for the use or occupancy of those rights or for negligence in

the exercise of those rights. The Town may retain or deduct, or invoice the Contractor, from any

sum or sums due or to become due to the Contractor such amount or amounts as may be proper to

insure the Town against loss or expense, by reason of the failure of the Contractor to observe the

limits and conditions of the rights of way, rights of access, etc., provided by the Town.

7. INSURANCE REQUIREMENTS

The successful bidder shall secure and maintain general liability insurance covering injury, death

and/or property damage which may arise from performance of work under this contract in the

amount of at least:

1. Commercial General Liability:

•

General Aggregate: $2,000,000

•

Products/Completed Operations Aggregate: $2,000,000

•

Each Occurrence: $1,000,000

2. Automobile Liability:

•

Each Accident: $1,000,000

3. Excess (umbrella Liability) Liability: $5,000,000

4. Workers’ Compensation and Employer’s Liability:

•

Statutory Workers Compensation

•

$1,000,000 each accident / $1,000,000 disease-policy limit / $1,000,000 disease-each

employee

The Contractor shall designate the Town of East Lyme and the State of Connecticut as additional

insureds for general liability and products-completed operations hazard, auto liability, excess

liability, employer’s liability, professional liability, and pollution liability. The successful bidder

shall furnish the Town with proof of the required insurance and coverage limits. The provisions of

these requirements shall apply to and be incorporated into any subcontracts regarding this project

between the successful bidder and his subcontractors.

Work adjacent to and within State roads may require contractors to carry additional insurance

according to pertinent State requirements. The Town will be responsible for CT DOT

Encroachment Permits & fees. Contractor must be insured to work in the State Right-of-Way. CT

DOT must have a valid insurance certificate on file or Contractor must provide one to them.

8. INDEMNIFICATION

The Contractor shall indemnify and hold harmless the Town against any and all damages to

property or injuries to or death of any person or persons, including property and employees or

agents of the Town and shall defend suits, actions or proceedings of any kind or nature including

workmen’s compensation claims, of or by anyone whomsoever in any way resulting from or arising

out of the operations of the contractor. Insurance coverage specified herein constitutes the

Bid: Town of East Lyme On-Call Sidewalk Installation and Repair - 2026

Page 3

minimum requirements and said requirements shall in no way lessen or limit the liability of the

Contractor under the terms of the contract. The Contractor shall procure and maintain, at his own

cost and expense, any additional kinds and amount of insurance which in his own judgment, may

be necessary for his proper protection in the execution of his work. The Contractor agrees to well

and truly save and indemnify and hold harmless the Town of East Lyme against all liability,

judgments, costs and expenses which may in any way come against the Town or which may in any

way result from carelessness, omission or neglect of the Contractor or its agent, employees or

workmen in any way arising or resulting from the operation in connection herewith.

In addition to the Contractor’s obligation to indemnify the Town, the Contractor specifically

acknowledges and agrees that it has an immediate and independent obligation to defend the Town

from any claim which actually or potentially falls within this indemnification provision, even if the

allegations are or may be groundless, false or fraudulent; such obligation arises at the time such

claim is given to the Contractor by the Town and continues at all times thereafter through

disposition of the claim. The Contractor’s insurance policies will respond on a primary and

noncontributory basis; that they are primary and will not seek contribution from any other

insurance available to the additional insured. The Contractor waives their right to recovery and

waives their right to subrogate in favor of the Town of East Lyme.

9. ESTIMATED QUANTITIES/BALANCED BIDS

The quantities that are included in the attached Bid Form are estimated quantities for use in

computing a low bidder. The Town reserves the right to increase and/or decrease the quantities as

they see fit. Therefore, the bidder should bid on each item with reasonable relation to the probable

cost of doing that work. The attention of the bidder is called to the fact that unbalancing a bid may

adversely affect the contractor if certain portions of the work are increased or decreased as provided

in the contract documents. The Town will make every effort to have the maximum number of

square feet in one area or in relative proximity to each other to minimize contractor mobilization

and demobilization. All mobilization and demobilization shall be included in the unit prices bid.

10. SAFETY

The Contractor shall comply with all requirements of the Occupational Safety and Health Act

(OSHA) including wearing appropriate traffic safety vests as needed; while performing work in

and/or adjacent to the right-of-way. It is the Contractor’s responsibility to set up a safe traffic work

zone pursuant to the latest edition of the Manual of Uniform Traffic Control (MUTCD). The cost

of setting up the work zone safety pattern shall be incorporated into the unit price for the sidewalk

construction / reconstruction work. Additionally, the Contractor is responsible for letting the Town

know in advance its work schedule. The Town will provide certified flaggers for traffic control

when necessary, but the Contractor will be responsible for scheduling them.

11. PROJECT AREAS

The Town is intending on using this contract to install, repair, and/or replace sidewalks on Town

owned roads and properties or State roads. Since this is an on-call bid for services, the Contractor

won’t always know the extent of each project; therefore, the bid form reflects a short list of the

various types of replacement and repair projects that may be considered. Prior to the work being

completed, the Town will meet with the Contractor to discuss the work in detail and determine the

contract items required. Additional ancillary work not outlined in the contract items at certain

project locations may be required and cost may be negotiated with the successful bidder.

Bid: Town of East Lyme On-Call Sidewalk Installation and Repair - 2026

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12. INTERPRETATION OF FORM 818

The State of Connecticut, Department of Transportation, Standard Specifications for Roads,

Bridges, Facilities and Incidental Construction, Form 818 is used as a reference for this project.

Whenever the specifications in Form 818, read “Commissioner” it shall be construed to mean “East

Lyme First Selectmen”. Wherever the specifications read “State” it shall be construed to mean

“Town of East Lyme”.

SECTION 1.01 – DEFINITION OF TERMS AND PERMISSIBLE ABBREVIATIONS

Under the following Article replace the definitions with the following:

Article 1.01.01 – Definitions:

COMMISSIONER: Shall mean the Town of East Lyme, First Selectman or his/her agents.

DEPARTMENT: Shall mean the Town of East Lyme.

ENGINEER: Shall mean the Town of East Lyme Town Engineer or his/her agents.

MANAGER OF CONTRACTS: Shall mean the Town of East Lyme Public Works Director or his/her

agents.

STATE: Shall mean the Town of East Lyme.

13. FINISHING AND CLEANING UP

In completing their operations, the Contractor shall immediately remove all surplus material,

tools, and other property belonging to them, leaving the entire site & street or surroundings free

and clean and in good order, at no additional expense to the Owner. The Contractor shall exercise

special care in keeping the right-of-way and private lands upon which work is performed free and

clean of all debris, and shall remove all tools and other property when they are not in use. The

Contractor shall loam and seed surrounding areas, as required, after completion of the work. The

Town will be responsible for temporary and final bit. paving associated with these bid items.

14. MEASURING OF QUANTITIES & PAYMENT

The Town will inspect the work during and following construction; material quantities will be

tracked and work quality will be monitored according to Town and industry standards. Following

construction, the Contractor will measure the work areas and submit an itemized invoice to the

Town based on mutually agreed contract items and quantities. The Town will consider accepting

intermediate invoicing for larger projects that may require extended time for the Contractor to

complete. The Town will make every effort to pay the Contractor in a timely fashion.

The Town reserves the right to remove specific sidewalk projects from this contract.

Sawcut of concrete and road, loam, seed, mulch, removal of concrete, removal of asphalt,

removal of topsoil, etc will be included in the unit costs of each item as applicable.

The Town will make every effort to set up sidewalk projects that utilize local concrete suppliers’

minimum delivery quantity when applicable. The contractor should discuss this limitation on

supply with the Town when scheduling work. If the Town is directing the contractor to perform

work that will result in an under-yardage cost, the Town and the Contractor will discuss and

agree to an appropriate compensation if switching vendors or increasing the amount of concrete

required is not an option.

Bid: Town of East Lyme On-Call Sidewalk Installation and Repair - 2026

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Commodity Codes

• NAICS 238110Poured Concrete Foundation and Structure Contractors

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